STANDING RULES OF
THE COLLEGE SENATEAT SUNY GENESEO

CONTENTS

I. Rules Concerning the Senate Place and Time of MeetingsII. Attendance at Senate MeetingsIII. Voting
IV. CommunicationV. Transmittal to the AdministrationVI. Submission of Business to the Senate
VII. Rules Concerning the Committees' Place and Time of MeetingsVIII. Attendance at Committee MeetingsIX. Initiation of Business
X. Level of Functioning of the CommitteesXI. Communication

STANDING RULES OF THE FACULTY OF SUNY GENESEO

I. Elected Faculty Representation on the Campus Auxiliary Services Board of Directors

(As Amended April 2014)

I. Rules concerning the senate place and time of meetings

The College Senate Chair shall decide the time and place for meetings of the Senate.

II. Attendance at Senate Meetings

1. Attendance will be taken at all Senate meetings.

2. Senators shall not send substitutes to the Senate.

III. VOTING

1. All Senators, Officers, and student members of the Senate present at Senate meetings may vote. The Chair of the Senate may reserve the casting of his/her vote until the announcements of the results, at which time s/he may vote in order to break or create a tie.

2. The Senate shall pass its normal business by majority vote. A "majority vote" means a majority of those votes cast, not of those present.

IV. COMMUNICATION

1. The mover of a resolution or substantive motion in the Senate shall submit a copy in writing to the Secretary to be read at the time of the vote.

2. Matters considered to be of a confidential nature may, at the discretion of the Chair and Secretary, be omitted from the published minutes.

V. TRANSMITTAL TO THE ADMINISTRATION

1. All motions passed by the Senate that propose to change operations of the college shall be sent to the Office of the College President for approval.

2. All motions passed by the Senate that propose to clarify, establish, or change college policies shall be transmitted to the appropriate administrative officer after receiving approval from the Office of the College President.

3. The above communications shall be done in writing or email by the College Senate Chair ordinarily within four days after the action.

VI. SUBMISSION OF BUSINESS TO THE SENATE

1. To insure more adequate consideration, business will be considered in the Executive Committee or in the Standing Committees before being placed before the Senate.

2. Items of business should be submitted to the College Senate Chair in writing three days prior to the Senate meeting.

3. Matters of importance should be delivered to the desk of the College Senate Chair in person or through a colleague.

5. The usual order of business for a parliamentary group will be used.

6. New items of business will appear on the Senate Agenda in the order received. However, the Chair, with the consent of the Senate, may create an order of business according to the relevancy of the subjects.

7. Motions to consider items not on the agenda should be restricted to emergencies.

8. The agenda should be appropriately announced.

9. In case of an emergency demanding immediate action by the President of the College, business may move directly to a Standing Committee or to the Executive Committee for its opinion.

10. Generally, curricular and policy matters require two readings in Senate; however, curricular items (excluding program changes) can be posted on the Senate agenda for Second Reading (skipping the formality of a First Reading) if they are published in the College Senate Bulletin at least seven days before the Senate meeting at which they will be considered. (The publishing at this time is taken to constitute the First Reading).

VII. Rules concerning the committees' place and time of meetings

1. The College Senate Chair shall decide the time and place for meetings of the Executive Committee.

2. Chairs of Standing Committees will call their meetings at a time and place most convenient for the members of the Committee.

VIII. ATTENDANCE at Committee Meetings

1. The minutes of the Executive Committee and the Standing Committees will carry the names of those who are present.

2. Senators shall not send substitutes to the Standing Committee meetings.

3. A Chair of a Standing Committee, if unable to attend a meeting of the Executive Committee, may send a Committee member to represent the Committee at an Executive Committee meeting. S/He may also appoint a Chair for the Committee when s/he is unable to attend.

4. An administrative representative to the Executive Committee may send an Administrative Senator as a substitute.

IX. INITIATION OF BUSINESS

1. Any Faculty member, as defined in the Senate University Personnel Policies, may refer a matter to a Senator or to the College Senate
Chair. The Senator may refer the matter in writing to the College Senate Chair for assignment to the appropriate Committee.

2. Any Faculty member may refer a problem to a Chair of a Standing Committee.

a. If clearly within its province, the Committee may proceed, informing the Executive Committee of the topic and its source.

b. Doubtful areas must be cleared through the College Senate Chair.

3. Students should channel business through the Executive Committee of the Student Association, their representatives on the Standing Committees of the College Senate, or the College Senate Chair.

X. FUNCTIONING OF THE COMMITTEES

1. The Standing Committees will conduct their appropriate routine business within the policies of the College.

2. The Standing Committees may provide appropriate sub-committees.

a. The Chair of any sub-committee shall be a member of the parent Standing Committee.

b. The sub-committee is responsible to the parent Standing Committee.

3. Committees of the Faculty and of the College shall maintain a manual of policies and procedures.

XI. Communication

1. Sub-committees of the Standing Committees of the Senate

a. The charge to the sub-committees shall be specified in writing. The charge and the membership shall be reported to the Executive Committee.

b. When the sub-committee has started a certain direction of study, the Faculty will be notified through the Standing Committee Chair's report to the Executive Committee. Sub-committee Chairs shall be responsible for keeping the Standing Committee Chairs informed. Interested Faculty members are encouraged to attend the Committee meetings at which policies are being formulated.

c. Each sub-committee should report its recommendations to the parent Committee in writing and give in writing the reasons for its recommendations.

2. Secretaries of Standing Committees of the Senate

a. Each Standing Committee shall choose a member to act as Secretary for the preparation and distribution of minutes.

b. The Secretary of each Standing Committee will be responsible to see that a copy of the minutes is printed in the College Senate Bulletin.

3. Chairs of Committees of the Senate

a. The Chair of each Standing Committee or sub-committee is responsible for announcing the time and place of regular meetings in the College Senate Bulletin.

b. The Committee Chair shall place significant parts of agenda in the College Senate Bulletin so that contributions of interested Faculty may affect policies at the Committee level.

c. The Chair of each Standing Committee shall promptly inform the Executive Committee of New Business. Reports to the Executive Committee will highlight the more important parts of the Committee minutes and keep the Executive Committee and Faculty informed as to the work of the sub-committees.

STANDING RULES OF
THE FACULTY OF SUNY GENESEO

I. Elected faculty representation on the campus auxiliary services board of directors

1. Three full time teaching faculty members shall serve on the CAS Board of Directors. The length of the term shall be 3 years. Re election to the Board is permitted. The terms of the elected representatives to the CAS board shall be staggered, so that each year one new member will be elected.

2. Eligibility: Members of the full time teaching faculty are eligible to serve as faculty representative on the CAS Board of Directors.

3. Procedures: Each year, the CAS Board will produce a slate of at least two nominees for the open faculty representative on the CAS Board. The slate of nominees will be presented at an All-College meeting in the Spring semester. Additional nominations will be accepted from the floor. All members of the teaching faculty are eligible to vote. The elections will be carried out under the direction of the Senate Chair and Senate Executive Committee. The winner of the election will be recommended to the Senate Chair for appointment to the CAS Board. Terms begin on Graduation day following the election.

4. Vacancies: In the event of a vacancy, the candidate receiving the next highest number of votes in the election in which the person needing to be replaced was elected will be recommended to the Senate Chair for appointment to the CAS Board. If this person is unwilling to serve, then the replacement will be selected by the Senate Executive Committee. Replacement will be for the remainder of the term only.