Faculty By-Laws of the
Mathematics Department

 

STATE UNIVERSITY COLLEGE
OF ARTS AND SCIENCE
GENESEO, N.Y.

 

Revised October 1, 1997
Amended October 30, 2002
Amended May 7, 2003 (pp. 6, 11)

 

 

TABLE OF CONTENTS

Article I: The Mathematics Faculty
Article II:Meetings
Article III:Administrative Positions
   Section 1.    The Chair
   Section 2.    The Associate Chair
   Section 3.    The Recorder of the Meetings
Article IV:Committees
   Section 1.    The Departmental Committee
   Section 2.    The Curriculum Committee
   Section 3.    The Scheduling Committee
   Section 4.    The Staffing Committee
   Section 5.    The Library Committee
   Section 6.    The Colloquium Committee
   Section 7.    Quorum
Article V:Amendments

 

Article I:  The Mathematics Faculty

             The Mathematics Faculty is defined to be all those under contract to teach courses offered by the Mathematics Department at the State University of New York College at Geneseo.  Voting members of the Faculty shall consist only of those members of the Mathematics Faculty who hold either

 

            1)         full-time appointments in the Mathematics Department, or

            2)         the part-time appointment of  “Lecturer, part time”, with half-load teaching  responsibilites in the Mathematics Department.

 

            The Mathematics Faculty, in conjunction with the Chair of the Mathematics Department, shall be responsible for the affairs of the Mathematics Department, consistent with the Policies of the Board of Trustees of the State University of New York and the Constitution and By-Laws of the Faculty of the State University of New York College at Geneseo.

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Article II:  Meetings

1.      Frequency and time of regular meetings of the Faculty are to be decided by the Faculty at the opening of each semester.  At least three regular meetings shall be scheduled each semester.  Special meetings may be called by the Chair or on request of at least one-fourth of the members of the Faculty.

 

2.      Attendance at all meetings is voluntary.  Attendance is urged for meetings as reconsideration of actions taken at previous meetings cannot be assured.

 

3.      Agenda are compiled chronologically by the Chair; the list is open to the inclusion of any suggestion by any member; Faculty preference can move up any item for consideration.

 

4.      In matters involving a vote, at least half of the voting members of the Faculty must be present.

 

5.      Serious procedural problems which arise in Faculty or committee meetings shall be resolved according to Webster’s New World, Robert’s Rules of Order, Simplified and Applied © 1999           (ISBN: 0-02-862749-0).

 

6.      Any official polling of the Mathematics Department must be by written ballot when stipulated by the By-Laws or when a request for a written ballot is made by a voting member of the department.

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Article III:  Administrative Positions

Section 1.  The Chair

 

         The Chair of the Mathematics Department is responsible to the President of the College and to the Provost for the supervision of the educational programs and personnel of the Department.  The Chair is responsible to the Faculty for coordinating the activities of the Committees of the Faculty, for consulting with the Faculty or its appropriate committees, and for reporting the Chair’s decisions to the Faculty.

 

         The President of the College, through the Provost and with the advice of the Mathematics Faculty, appoints the Chair for any period up to three years.  The Departmental Committee shall make recommendations to the Faculty relative to the appointment of a Chair not later than the middle of the Fall Semester of the last year of any given term. These recommendations shall be considered by the Faculty at special meetings called for this purpose.  The Chair shall be absent from these meetings.  The deliberations of the Faculty shall culminate in a secret written ballot, determining whether the candidate is acceptable to a majority of all of the voting members of the Faculty.  The candidate may not vote in this balloting.  Should the person nominated not prove acceptable to the Faculty, the Departmental Committee shall submit another name in nomination.  The Departmental Committee shall advise the President of the College of the Faculty preference by transmitting its recommendation, together with a record of the Faculty vote, to the President.

 

Duties:

 

         1.   To exercise the responsibilities of the office as set down in the Geneseo Faculty Handbook, the Department Chair’s Handbook, and the Geneseo Administrator’s Guide, in accordance with the Policies of the Board of Trustees of the State University of New York.

 

         2.   To supervise staff--recruitment, retention, promotion, and general welfare-- with the help of the Associate Chair and other persons and appropriate committees of the Faculty.  The Chair shall provide a chronological list of deadlines, detailing the review process, to each candidate during the first month of classes in the fall.  Candidates submit supporting material to the Chair at least six weeks before the Chair must submit recommendations to the Provost.  The Chair reviews submitted material with the candidate and makes the candidate’s material available to the Departmental Committee at least five weeks before recommendations are due at the Provost’s office.  The Chair’s recommendation is forwarded to the Provost.  (See further duties under Procedures in Section 1 of Article IV.)

 

         3.   To present annually, in collaboration with the Departmental Committee, a departmental program for the academic year.

 

         4.   To fill the various appointive posts of the Department.  Such appointments are always “with the consent of the Faculty” to take effect within ten days unless objections are lodged with the Departmental Committee.

 

         5.   In consultation with appropriate individuals and each of the standing committees, to supervise the improvement of the educational programs of the department.

 

         6.   In consultation with appropriate individuals and standing committees, to prepare and oversee the departmental budget.

 

         7.   To promote high quality instruction and encourage the professional growth of members of the Mathematics Faculty.

 

         8.   To make recommendations for merit and discretionary increases and to inform the department of such.

 

         9.   To offer, annually, all faculty the opportunity of a classroom observation.  To schedule and carry-out classroom observations  at least once during each academic year of those faculty under review for renewal or continuing appointment during that year and of those faculty who wish such an observation and to provide a report of the observation for the faculty member’s permanent record.

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Section 2.  The Associate Chair

 

         The Chair recommends for appointment an Associate Chair to serve at the discretion of the two.  The tenure of the Associate Chair shall be for the academic year.  With Faculty approval, the Associate Chair may serve any number of consecutive terms.  The Chair and Associate Chair shall constitute a direct line of the administrative structure of the College.

 

         During the spring semester, the Chair shall recommend a candidate for this position to the Faculty.  This recommendation shall be considered by the Faculty at a regular Faculty meeting or at a special meeting called for the purpose.  The deliberations of the Faculty shall culminate in a written ballot, determining whether the candidate is acceptable to the majority of the voting members present.  Neither the Chair nor the candidate may vote in this ballot.  Should the person nominated prove acceptable to the Faculty, the Chair will notify the President of the College of the appointment.

 

Duties:

 

         1.   To serve the functions of the Chair in the Chair’s absence.

 

         2.   To be responsible for such duties as are delegated by the Chair, such duties to be stipulated in writing and distributed to the Faculty.

 

         3.   To be responsible for such duties as are indicated in these By-Laws, and for such duties as are delegated by the Faculty.

 

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Section 3.  The Recorder of the Meetings

 

         Each spring the Faculty shall elect a Recorder of the Meetings to serve for the following academic year.

Duties:

          1.   To keep minutes of the meetings of the Faculty.

          2.   To furnish a copy of the minutes to each member of the Faculty, within one week of the meeting.

          3.   To furnish a copy of the minutes to appropriate members of the College Administration, within one week of the meeting.

          4.   To maintain an official file of these minutes.

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ARTICLE IV:  Committees

 

         The standing committees of the Faculty shall include the following: Departmental, Curriculum, Scheduling, Staffing, Library, and  Colloquium. Committees will be elected by the Faculty during the spring semester for the following academic year except as noted in the committee descriptions.

 

         Any concerns not properly referable to a standing committee may be placed in the hands of a special committee.  All committees shall, with written and/or oral reports, keep the Faculty informed of their activities.

Recall of Committees or Elected Officers

          Any elected committee of the Mathematics Faculty can be recalled if either (a) the committee, by a majority vote, or (b) the Mathematics Faculty, by a majority vote, requests such action.  Any officer elected by the Mathematics Faculty can be recalled if the Mathematics Faculty, by a majority vote, requests such action.

 

         An election to fill the vacancies shall be held at the next regularly scheduled Faculty meeting, or at a special meeting called for this purpose.  The procedures of such an election shall be those described under the duties of the Departmental Committee, except in the case of a special election for the Departmental Committee, the Curriculum Committee shall be the nominating committee.  Committee members or officers shall be elected to fill unexpired terms of the former committee or office.

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Section 1.  The Departmental Committee

 

         The Departmental Committee shall be composed of five members of the Mathematics Faculty with full-time appointment, excluding the Chair and Associate Chair of the Mathematics Department.  At least four of the committee members shall have continuing appointment.  The committee shall elect its own Chair from among its tenured members.  No member of the faculty of the Mathematics Department can serve simultaneously on the Departmental Committee and the Faculty Personnel Committee of the College.

 

         Members shall be elected in May for two-year terms, 3 and 2 members respectively in alternate years.  If a vacancy occurs on the committee, the Faculty shall elect a replacement to complete the unexpired term at the next regular Faculty meeting.

 

         The Departmental Committee offers a separate avenue to all Mathematics Faculty for issues involving appointment, renewal of appointment, tenure and promotion, and for issues arising from decisions by the Chair, Associate Chair, or other committees of the department.

 

Duties:

 1.      To recommend to the Mathematics Faculty policies and procedures for retention, tenure, and promotion.  To recommend individual staff members for reappointment, tenure and promotion.

 

2.      To recommend in the Fall of each academic year, in conjunction with the Staffing Committee, to the Mathematics Faculty the basic staffing policy and procedure for the year.

 

3.      To recommend general policies and procedures for the Mathematics Department.

 

4.      To recommend, after consultation with the Department Chair and  Associate Chair, the proposed departmental budget and allocation of the current approved budget.

 

5.      To serve as a committee of appeal on decisions by the Chair, Associate Chair, or by committees, on purely internal matters.

 

6.      To serve as a nominating committee for the election of the various committees of the Mathematics Faculty.

 

7.      To nominate a candidate for the Recorder of the Meetings.

 

8.      To make recommendations to the Faculty relative to the filling of the position of Chair of the Department.

 

9.      To offer all faculty the opportunity of a classroom observation by a member or members of the Departmental Committee.  The committee will make this offer in writing to the faculty within the first month of the the fall semester.  The committee will then carry-out classroom observations  of the faculty requesting this service and provide a written report for the faculty member’s use.

 

Procedures

 

1.      For recommendations for renewal of appointments,  continuing appointment, and promotion:

 

      The Chair forwards each candidate’s material to the Departmental Committee at least five weeks before recommendations must be submitted to the Provost.  The Departmental Committee may ask the candidate for further documentation.   The Departmental Committee acts as a fact-finding and advisory subcommittee of the Faculty.  It reviews the candidate’s materials, prepares a recommendation for the tenured faculty, and informs the Chair of its decision.  The Chair and Departmental Committee shall meet to discuss their recommendations and attempt to reach a common decision and the Chair shall inform the candidate of the outcome of this meeting.

 

      The Chair calls a special meeting of the tenured faculty, with one week’s notice, and makes the candidate’s materials available to the tenured faculty during the week before the meeting.  This meeting must take place at least two weeks prior to the time the Chair must submit recommendations to the Provost.  At the meeting the Departmental Committee presents its findings and makes its recommendation.   The decision to accept or reject the recommen-dation is by the majority of all of the tenured faculty through a secret ballot.  The tenured faculty shall designate a member to prepare a statement of the majority decision for the Provost and present it to the Chair and the candidate.  The candidate has the right to review the recommendations of the Chair and of the tenured faculty before they are forwarded to the Provost.  The candidate may respond to  the recommendations with a written statement which will be forwarded to the Provost.

 

For recommendations for renewal of appointments and continuing appointment:

 

         The Chair forwards the two recommendations and the candidate’s statement the Provost.

 

         For recommendations for promotion:


         a)   If the Chair and tenured faculty support the promotion, the Chair forwards two recommendations (and candidate’s statement) to the Provost.

 

         b)   If the Chair and the tenured faculty oppose promotion of the candidate at this time, the Chair informs the candidate.  No recommendation is forwarded to the Provost unless the candidate pursues the issue, in which case the Chair conveys the department’s view to the Provost.

 

         c)   If the Chair and tenured faculty disagree, the candidate is informed by the Chair.  If the candidate wishes to pursue the promotion, the Chair forwards the two recommendations (and candidate’s statement) to the Provost.

 

2.      For planning staffing policies for the following year:

 

      Each fall this committee shall, with the Staffing Committee, prepare for Faculty approval a basic staffing policy and procedure for the year which shall specify the fields of the new appointees.  The result of this meeting shall be presented to the Mathematics Faculty for its approval before the end of the eighth week of the fall semester.

 

 

3.      For planning the policies and procedures for the year:

 

      The Departmental Committee shall meet with the Department Chair during the first two weeks of the Fall Semester each year and prepare a set of guidelines for the year regarding general policies and procedures.  The results of the meeting shall be presented to the Mathematics Faculty for its approval before the end of the fourth week of the fall semester.

 

4.      For recommending budget policies:

 

      Each year the Departmental Committee shall meet with the Department Chair and Associate Chair to prepare for Faculty approval the Departmental Budget before transmitting it to the College Administration, and the allocation of the current approved Department budget.

 

5.      For appealing decisions by the Chair, Associate Chair, or committees,  on purely internal matters, not relating to the condition of employment:

 

         a.   The individual (or group) wishing to appeal a decision should first contact the Chair of the Departmental Committee and state his (their) case in writing.

         b.   The Committee Chair will then notify the Department Chair that the appeal is being made.

         c.   The Departmental Committee shall meet with the person(s) making the appeal.

         d.   The Departmental Committee shall meet with the Department Chair about the appeal.

         e.   The Committee shall make further investigation if necessary.

         f.    The Committee shall make a recommendation to the Department Chair and notify the person(s) making the appeal of the Committee’s recommendation.

         g.   A person who does not agree with the recommendation of the Departmental Committee may ask the Departmental Committee to bring the matter before the Mathematics Faculty.  The Departmental Committee must honor this request by presenting the matter at the next regularly scheduled Mathematics Faculty meeting or a special meeting of the Mathematics Faculty called for this purpose. The request for the matter to be considered by the Mathematics Faculty must be brought to the Mathematics Faculty within two weeks of the time the request is initiated.

 

6.      For filling the positions on the committees of the faculty:

 

         1.   The Departmental Committee shall poll the members of the Mathematics Faculty for their preference as to committee assignments.

 

         2.   A slate of candidates, one for each vacancy on the committees, shall be prepared.

 

         3.   There may be nominations from the floor, not to exceed the number of vacancies on each committee.

 

         4.   The election shall be held by secret ballot.  In case of ties, run-off elections will be  held.

 

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Section 2.   The Curriculum Committee

 

         The Curriculum Committee shall consist of five faculty members elected by the Faculty.  This committee is responsible for the supervision of the degree programs in mathematics.  It shall be the responsibility of the committee to provide liaison with other departments and divisions within the College and, when necessary, with units and/or organizations outside the College.

 

         All policy questions relating to study in mathematics shall be the concern of this committee, and it shall, as need arises, make recommendations to the Faculty on these matters.

 

Duties:

 

         1.   To plan and develop curricula.

         2.   To prepare each semester a list of courses to be offered during the following academic semester.

         3.   To determine course content for all courses.

         4.   To formulate and disseminate advisement policies.

         5.   To supervise the advisement of all students majoring in mathematics.

         6.   To supervise the selection of textbooks for all multiple section courses.

         7.   To evaluate transfer credits, in collaboration with the Chair.

         8.   To review, in collaboration with the Chair, applications of graduate students and to make recommendations to the Office of Graduate Studies as to admission and degree status of students.

         9.   To assist in the placement of incoming students in appropriate mathematics courses.

 

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Section 3.   The Scheduling Committee

 

         The Scheduling Committee shall consist of two members, one member to be elected each year.

 

Duty:

 

         To set up teaching assignments for members of the Mathematics Faculty, subject to the following policy regarding teaching loads, as approved by the Faculty on January 19, 1971:

 

“In general, a full teaching load is defined to be 12 hours involving

not more than three separate course preparations in any semester for faculty engaged entirely in undergraduate instruction, and 9 hours for faculty engaged in part or entirely in instruction at the graduate level.  Deviations from the above occur when adjustments are made for research, professional development, new courses or substantial revision of older courses, consideration of class size, or service on special committees of the department or college.  Such adjustments are the result of consultation among the individual faculty member, the scheduling committee, the members of the department and the Chair of the department.

 

At the time for preparing scheduling proposals, the scheduling committee, after conferring with each member of the department, submits to the department for its approval an alphabetical list of the faculty and the specific courses assigned to each member.  Every less-than-full teaching load is justified by a statement prepared jointly by the scheduling committee and the faculty member involved.  After approval by a vote of the department and by the Chair the schedule proposal is transmitted to the appropriate member of the administration.”

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Section 4.   The Staffing Committee

 

         The Staffing Committee shall be composed of the Department Chair (who will serve as Chair) and three faculty members elected by the Faculty.  The primary responsibility of this committee is the recruitment of personnel.

 

Duties:

 

         1.   To recruit personnel to fill vacant and/or new faculty positions--both temporary and permanent.

 

         2.   To recommend in the Fall of each academic year, in conjunction with the Departmental Committee, to the Mathematics Faculty the basic staffing policy and procedure for the year.

 

         3.   To be responsible for the evaluation of applications and the selection of candidates to be interviewed.

 

         4.   To recommend candidates to the Faculty for approval.

 

 

Procedures:

 

         1.   Each fall this committee shall, with the Departmental Committee,prepare for Faculty approval a basic staffing policy and procedure for the year which shall specify the fields of the new appointees.  The results of this meeting shall be presented to the Faculty for its approval before the end of the eighth week of the fall semester.

 

         2.   In most cases, the Committee shall request candidates to present a talk at the undergraduate level during their visit to the campus.  The Committee shall also provide an informal meeting of the candidate and the Faculty.

 

         3.   Final approval of a proposed appointment must be obtained by faculty vote during a meeting of the Faculty before recommending the appointee to the Administration.  The Faculty shall be notified at least one week in advance of meetings during which it will be called upon to vote on proposed appointments.  This notification shall contain the names of all candidates to be considered.  Between the time of notification and the Faculty meeting the complete application files of the candidates to be considered shall be available to the Faculty.

 

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Section 5.   The Library Committee

 

         The Library Committee shall consist of one member elected by the Faculty.

 

Duties:

 

         1.   To provide liaison between the Faculty and the library.

 

         2.   To process orders for books, journals and backfiles as requested by the members of the Faculty.

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Section 6.   The Colloquium Committee

 

         The Colloquium Committee shall consist of one member elected by the Faculty.

 

Duties:

 

         1.   To recommend to the Faculty persons in Mathematics or related fields who may be invited to speak before the Faculty and/or student body.

 

         2.   To solicit participation from members of the Faculty in the presentation or discussion of study or research in which they are engaged, or of topics of general interest.

 

         3.   To inform the college community of departmental activities, including the schedule of seminars and/or colloquia.

 

         4.   To serve as liaison between the Mathematics Faculty and student mathematics organizations on the Geneseo campus.

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Section 7.   Quorum

 

         At least half of the voting membership of a committee must be present when official business is conducted.

 

Article V.   Amendments

 

         Amendments to these By-Laws may be proposed to the Departmental Committee in writing over the signatures of at least three voting members of the Faculty.  Within one week of receipt of the proposed amendments, the Departmental Committee shall distribute copies of the proposed amendments to the voting members of the Faculty.  The Chair of the Department shall call a special meeting of the Faculty within six weeks* after such distribution.  The adoption of amendments to these By-laws shall require the affirmative vote by written ballot of a majority of all of the voting members of the Faculty.

 

* excluding vacation periods, final examination periods, and summer sessions.

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