ACTIONS: Undergraduate Academic Policies

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Policy changes are dated as of their second reading.  Actions are listed in reverse chronological order (most recent first).

This list is currently complete from Dec 2010 through Sep 2014.

In motions modifyng pre-existing text (e.g., policies), deletions and additions use the corresponding HTML formats.  How they appear depends on your browser, typically strikeout text for deletions and bold or underline text for additions.

6 May 2014 (Presidential Approval 12 May 2014)

Study Abroad (Addition to existing policy)

Students must be in Good Academic Standing in the semester prior to the study abroad. Credits earned through institutions other than Geneseo while on study abroad will be treated as transfer credits and will not be included in the Geneseo GPA. A grade of C- or above must have been earned for each course accepted for transfer credit. Geneseo will not accept transfer credit for courses graded on a Pass/Fail or Satisfactory/Unsatisfactory basis. Students are not eligible to register for Directed Study credits at Geneseo while on study abroad. SUNY regulations recommend one credit to be awarded per week of study abroad. Students intending to use specific courses taken abroad to fulfill Geneseo requirements must consult and receive prior approval for the courses from their major department and the Office of the Dean of Curriculum and Academic Services. Up to three credits per semester of courses which do not align significantly in substance and level with the courses that comprise the formal curriculum at Geneseo may be transferred with prior approval. The deadline for pre-approval of courses is May 1 for Fall study abroad and December 1 for Spring study abroad.

15 Apr 2014 (Presidential Approval 29 Apr 2014)

Transfer Credit

Transfer candidates are encouraged to meet with an admissions advisor to discuss the applicability of their transfer credits to the specific degree programs in which they plan to matriculate enroll. A tentative transfer evaluation, including a list of equivalent courses at Geneseo for which credit has been granted, is provided at the time of admission. Course credits transfer to Geneseo, although grades and quality points earned elsewhere do not transfer. To receive appropriate credit, an applicant must ensure that official transcripts from all previous institutions are on file in the Admissions Office. Final authority on transfer credit acceptance lies with the Office of the Dean of Curriculum and Academic Services.

Courses completed at regionally accredited institutions of higher education which align significantly in substance and level with the courses that comprise the formal curriculum at Geneseo, and which are recorded on official transcripts, are awarded credit under the following conditions:

1. A maximum of 30 semester credit hours of elective credit is granted for courses that differ significantly in substance or level from the courses that comprise the formal curriculum at Geneseo. Students may transfer a maximum of 45 credits completed while concurrently enrolled in high school. Of these, a maximum of 30 credits may be AP, IB, and CLEP credits. Credit will not be awarded for courses if they overlap with AP, IB or CLEP credits (see section entitled, "Credit for Advanced Placement, International Baccalaureate, Proficiency Examinations"). Students have the option of forfeiting these credits if they want to retake the courses at Geneseo.

2. Students may only transfer a A maximum of 60 semester credits hours may be transferred from two-year, degree-granting institutions.

3. Students may transfer a A maximum of 90 semester credits hours may be awarded for studies completed at from four-year, degree-granting institutions (including no more than 60 semester credits hours from two-year institutions).

4. Students may not repeat courses that they have successfully completed at another degree-granting institution.

45. Graduates of community colleges who earn A.A. or A.S. degrees in the liberal arts may expect full credit, up to a maximum of 60 semester credits hours, upon enrolling at Geneseo. Based upon a review of the general education component of their programs, A.A.S. degree holders may be awarded full transfer credit. Coursework from proprietary institutions will be reviewed on a course-by-course basis.

6. Students with A.A. or A.S. degrees from another SUNY campus may expect full credit for the SUNY General Education requirement (see section entitled, "General Education Curriculum").

7. Coursework from proprietary institutions will be reviewed on a course-by-course basis.

58. A grade of C- or above must have been earned for each course accepted for transfer credit when not part of a two-year degree. Students should note that while two-year degree courses with D grades may be used to meet core requirements, the credits will not transfer. (In general, Geneseo will not accept transfer credit for courses graded on a Pass/Fail or Satisfactory/Unsatisfactory basis. Exceptional cases are adjudicated by the Office of the Dean of Curriculum and Academic Services.) For information on transferring credit for single courses taken during summer or intersession at other institutions, see the section on "Studying at Other Colleges" in this bulletin.


Delete Policy on External Credit (now subsumed under Transfer Credit

External Credit

Students may apply toward their degree requirements a maximum of 30 credits earned through completion of the Advanced Placement Program, the International Baccalaureate Program, and/or New York State and national college proficiency examination programs. This credit must be approved through the Office of the Dean of Curriculum and Academic Services.

4 Mar 2014 (Presidential Approval 9 Apr 2014)

Foreign Language

College-level coursework or approved normed test that shows demonstrates student proficiency through the first intermediate level (third college semester) of a foreign language. Courses offered at Geneseo that fulfill this requirement have the designation L/ in their titles.

General Education courses in Foreign Language help students achieve proficiency in speech listening, reading, speaking, and writing as well as familiarity with another cultures. Not all students will require the same number of courses to achieve proficiency. The various options for demonstrating proficiency are:

  1. Successful completion of four complete years Four units of high school level foreign language (i.e., completion of a high school language sequence through Level IV, one year beyond the Regents Examination for New York students) AND a score of 85 or above on the Regents Examination in that language.
  2. A score of 4 or 5 on the Advanced Placement Examination in a foreign language.
  3. Placement above beyond the 201 first intermediate level on Geneseo's language placement examination (this examination may be taken at summer orientation or at the beginning of each semester). This exam is offered at orientation, at designated times during the semester (see the department's web site for dates, or online (this option may require a preapproved proctor and a fee may be assessed by the testing agency).
  4. Completion of college-level work in a foreign language (at Geneseo or another institution) through the 201 (third college semester) first intermediate level. For students seeking certification in education or speech and hearing handicapped, the language requirement may be met by three semesters of American Sign Language.

4 Feb 2014 (Presidential Approval 25 Feb 2014)

Mandatory Advisement

Some students are required to consult with their academic advisors and secure their advisor's approval of for course selections before they are allowed to register for courses. Freshmen First-year students (students within the first 30 24 credits at Geneseo), first-semester transfer students, AOP students in their first four semesters, students on probation, and students whose grade point averages fall below 2.3 are required to obtain their advisor's approval from their advisor for registration. Other students have the option of self-advising, but the College strongly recommends that all students meet with their academic advisors each semester. Students who self-advise assume full responsibility for their schedule of classes and progress toward completion of degree requirements.


Academic Load, policy replacement

The recommended academic load for students in their first semester is a maximum of four courses, not including labs, studio and other 1- and 2- credit courses. Students will be allowed to register for a maximum of 17 credits before the first day of classes of the semester. This limit is raised to 19 credits during the first week of classes (or the Drop/Add period). Students with overall GPA of 3.00 or higher and a record of prior semesters with at least 15 earned credits may request special permission from the Dean of Curriculum and Academic Services to enroll in more than 19 credits for the semester.

3 Dec 2013 (Presidential Approval 10 Dec 2013)

Leave of Absence

Students may take Leaves of Absence from their studies for up to two semesters and retain the right to enroll at the College at the end of the Leave without applying for readmission. Students are eligible to take a Leave of Absence from the College if they who have an overall grade point average of at least 2.00 and if they who have no outstanding obligations to the College are eligible to take a Leave of Absence from their studies for up to two semesters and retain the right to enroll at the College at the end of the Leave without applying for readmission.  Application forms for Leaves are obtained and filed in the Office of the Associate Vice President for Enrollment Services, Erwin 221; forms are also available on-line at dean.geneseo.edu for download.  Completed application forms should be submitted in the Office of the Associate Vice President for Enrollment Services, Doty 312.

Leaves are usually effective as of the beginning of the semester following the one when the application is filed. If a students wishes to take a Leave during a semester in progress, an application must be filed before the published course withdrawal deadline (approximately two-thirds of the way through the semester) to receive course grades of “W". In most cases, leaving the College; if a student applies for a Leave after the withdrawal this deadline, results in grades of “E” will be recorded in all courses.

Students who leave campus to study abroad or at another college may have to take a Leave of Absence, depending on the type of program in which they enroll. (See “Studying at Other Colleges.”)

Students on Leave of Absence who fail to return or to fulfill their obligations to the College will have their status changed from Leave of Absence to Administrative Withdrawal. (See below.)


Withdrawing from the College

Students who wish to leave the College permanently must formally withdraw. Students who are not eligible for a Leave of Absence or who wish to be absent for longer than two semesters must withdraw from the College and apply for subsequent readmission. To withdraw, students file an application in the Office of the Associate Vice President for Enrollment Services, Erwin 221B Doty 312, and demonstrate that all financial and other obligations to the College have been cleared.

Students who wish to withdraw from the College at the end of a semester must file the appropriate form prior to leaving campus. The deadline for withdrawal from the College during a semester in progress is the published deadline for course withdrawals (approximately two-thirds of the way through the semester) to receive course grades of “W”;  students in academic difficulty who process withdrawal requests after the deadline can still be academically dismissed; a dismissal takes precedence over a withdrawal.

9 Apr 2013

Application for Graduation

Candidates for degrees must apply for graduation by completing a Graduation Application form in the Office of the Registrar in Erwin 102, by deadlines posted on the Academic Calendar during the semester prior to their anticipated date of graduation. Students qualify for participation in May commencement if they have completed their degree requirements (with the exception of student teaching) in December of the previous calendar year, or will complete them in by May or August of the current calendar year, or if they have 16 semester hours or fewer to complete before the following December. Failure to complete a Graduation Application form by posted deadlines may delay their graduation.


Non-Matriculated Status

Undergraduate non-matriculated status permits students who are not pursuing a degree program to register for a limited number of credit hours (not more than a total of 15 credits). To maintain satisfactory academic standing in the College, non-matriculated students must earn at least a 1.65 2.00 grade point average in every semester in which they are enrolled and complete 50% or more of the semester hours for which they are registered. Applications for non-matriculated status are available from the Office of the Dean of Curriculum and Academic Services or visit dean.geneseo.edu. Non-matriculated students may take no more than two courses per semester.


Transfer Credit (condition 5)

A grade of C- or above must have been earned for each course accepted for transfer credit when not part of a two-year degree. Students should note that while two-year degree courses with D grades may transfer as general electives or be used to meet core requirements, they will not be accepted as equivalents for any Geneseo courses that require minimum competence of at least a C- or to satisfy major requirements the credits will not transfer. (In general, Geneseo will not accept transfer credit for courses graded on a Pass/Fail or Satisfactory/Unsatisfactory basis. Exceptional cases are adjudicated by the Office of the Dean of Curriculum and Academic Services.) For information on transferring credit for single courses taken during summer or intersession at other institutions, see the section on "Studying at Other Colleges" in this bulletin.

1 May 2012

Satisfactory Progress Good Standing

Satisfactory progress Good standing status for a semester is defined as: (1) the successful completion of a minimum of 11 semester hours credits of course work per semester (8 hours credits for students in their first semester at Geneseo for freshmen and first-semester transfer students) with a passing grade, and (2) a minimum cumulative grade point average of 2.00.

Academic Probation and Dismissal

Full time students are reviewed for academic probation at the end of each fall and spring semester. Students will be placed on probation if they fail to complete a satisfactory number of hours in any given semester the minimum number of credits required for good standing in two successive semesters, and/or their cumulative GPA falls below 2.00. These students will receive probation letters from the Dean of Curriculum and Academic Services. The letter will also recommend that the student take such actions as seeking academic advisement or counseling and reviewing work schedules. Students placed on academic probation will be required to receive academic advisement before registration. Students on probation must make satisfactory progress meet the criteria for good standing in their next semester or they will be dismissed subject to dismissal (i.e., two consecutive probationary semesters will subject students to dismissal proceedings). Unless otherwise stipulated by the Academic Standards Committee or otherwise noted in this Bulletin Dean of Curriculum and Academic Services, students on probation are not precluded from participation in college-sponsored co-curricular activities.

Academic Dismissal

Students are reviewed for academic dismissal at the end of each fall and spring semester. Students on probation will be dismissed if they fail to meet the criteria for good standing after two consecutive semesters on probation. Dismissed students are no longer eligible to continue at the College and will be denied further registration. Notification of dismissal is sent by mail and e-mail to the student's home address on record with the College at the end of the semester in question. Each student is responsible for informing the College through the Office of Records and Scheduling of updates and changes to his/her address.

Minimum Grade Point Requirements

Any student with a GPA below 2.00 shall be on Academic Probation.

Notes:

Students placed on probation may be restricted from selected academic opportunities requiring a minimum cumulative GPA above of 2.00, such as Internships, Overseas Study, and honors opportunities. Please consult the Office of the Dean of Curriculum and Academic Services the College for details.

The College defines a "full-time" load as twelve hours credits registered and paid for. The minimum number of credits required to meet the good standing status "satisfactory progress" load of eleven semester hours is not the same as a "full-time" load.

Students receiving financial aid should consult the Financial Aid Office, Erwin 107, concerning eligibility to receive or retain financial aid.

3 Apr 2012

To be inserted in the Undergraduate Bulletin before the existing policy on Multiple Majors:

Second Degree Policy

When a student concurrently meets the requirements of more than one option or major within a single broad field of study, a single degree should be awarded rather than two separate degrees. (This does not preclude transfer arrangements under which coursework is completed at another institution toward a professional degree and transferred back for completion of a degree at the initial campus.) Programs which lead to two different academic objectives may result in the awarding of two degrees, provided the requirements of each program have been met; and at least 30 credit hours of coursework beyond the single degree requirement has been completed. No more than 12 hours of credit, if any, can be allowed to overlap between the two programs. At the graduate level, at least 30 credit hours of additional study must be undertaken for the attainment of two degrees at the same level. Application for the second degree is through the readmission process (described in the section titled "Readmission" in the Bulletin). Readmission to pursue a second degree is not guaranteed. Applications will be reviewed by the Dean of Curriculum and Academic Services in consultation with the relevant academic departments or programs.


Requirements for Baccalaureate Degree Programs

3. Achieve at least a 2.00 cumulative average in all courses in their major department applied toward completion of the major, and at least a 2.00 cumulative average a 1.67 average or better in required related courses (i.e., any courses required by the major department which are outside its own the academic discipline of the major). (In addition, students seeking recommendation from the College for New York State initial certification must achieve a cumulative grade point average of at least 2.5.) Note that some majors require a cumulative average higher than a 2.0 to continue in their programs (see Communicative Disorders and Sciences, School of Business and School of Education).


To be inserted in the Undergraduate Bulletin after the policy on Grade Appeals:

Change of Grade Policy
All changes of grades must be made within twelve weeks of the start of the semester following the semester in which the original grade was awarded. Changes are limited to error or miscalculation; all other changes must follow the grade appeal process and be initiated by the student prior to the end of the fourth week of the semester following the term in which the grade was received.


Geneseo's Mission

SUNY Geneseo, nationally recognized as a center of excellence in undergraduate education, is a public liberal arts college with selected professional and master's level programs. It combines a rigorous curriculum, transformational learning experiences, and a rich co-curricular life to create a learning- centered environment. The entire college community works together to develop socially responsible citizens with skills and values important to the pursuit of an enriched life and success in the world.

26 Apr 2011

Academic Probation

Motion not phrased as explicit change to wording of prior policy, but does imply deletion of a table of various GPAs for varous numbers of completed credits.

Any student with a GPA below 2.0 shall be on Academic Probation.