BY-LAWS OF THE CONSTITUTION OF
THE FACULTY OF
THE STATE UNIVERSITY OF NEW YORK AT GENESEO
GENESEO, NEW YORK
ARTICLE 1: ELECTIONS
Section 1: Elective Officers
a. Eligibility of Members:
1. Members of the teaching Faculty shall be eligible for election to an elective office of the College Senate.
2. Administrative Faculty are not eligible for election to an elective office, nor for election as University Senator, nor for election as Chair of any of the Standing Committees of the Faculty or Standing Committees of the Senate.
b. Vacancies:
1. Vacancies occurring in the Senate departmental membership shall be filled by election from the department in which the vacancy occurred.
2. A vacancy occurring in the administrative Faculty Senate membership shall be filled by appointment by the President of the College.
3. All vacancies in the Senator-at-Large membership shall be filled by appointment by the Executive Committee with approval by the College Senate. The appointee shall serve the remainder of the academic year.
Section 2: Elective Procedures
a. Presentation of the Slate of Officers
1. One month before the annual election, the Committee on Nominations shall present a slate of nominees for Vice Chair, Secretary, and Treasurer. The Committee shall also prepare a slate of nominees for Senators-at-Large at the designated time requested by the Executive Committee.
2. The Chair of the College Senate shall call a general meeting of the Faculty at which time the report of the Committee on Nominations shall be presented; a nominee must have consented to run for office before his/her name is added to the slate.
3. The slate of officers shall be published in the College Senate Bulletin by the Secretary of the Senate at least two weeks before the annual election.
b. Time of Election
1. General elections shall take place annually, no later than April 15.
2. The time of election shall be determined by the College Senate Chair in concurrence with applicable provisions of the Constitution and the By-Laws of the Faculty.
c. Balloting
1. Voting in elections shall be by secret ballot.
2. The preparation and distribution of the ballots shall be the responsibility of the Chair of the College Senate.
3. The procedure of counting ballots and announcing the results of the elections shall be determined by the Executive Committee of the College Senate, in accordance with accepted parliamentary procedure.
d. Eligibility to Vote for Senate Office, Senators-at-Large and Committee Representatives
1. All members of the Faculty shall be eligible to vote in the election of senate officers.
2. Only members of the teaching Faculty shall be eligible to vote in the election of Senators-at-Large and in the election of teaching faculty to the Committee on Nominations, the Committee on Faculty Personnel, the Committee on Professional Leave Review and the General Education Committee.
Section 3: Taking Office
A member officially elected to office shall take office on the June 1 immediately following his/her election. A meeting of the incoming College Senate shall be held prior to June 1. Committee assignments will be confirmed at the first Senate meeting in the fall semester.
Section 4: Election of Senators
a. Senators-at-Large shall be elected not later than April 15 by secret ballot by a simple majority of those eligible and voting according to the quorum requirements of ARTICLE II, Section 3 of the By-Laws of the Constitution of the Faculty.
b. Senators representing Departments shall be elected by a method selected by the department. This election shall take place after the election of at-large Senators and not later than May 1.
c. Administrative Senators shall be elected in the Spring by a method recommended by the Administration, in consultation with the Executive Committee. The election process shall take place after the election of at-Large Senators and not later than May 30.
ARTICLE II: QUORUM
Section 1: The quorum requirement for voting in the College Senate shall be a majority of the
Senate membership.
Section 2: The quorum requirement for voting in the Executive Committee shall be two-thirds of
the Committee membership.
Section 3: The quorum requirement for the Faculty voting shall be one-third of the Faculty membership. This quorum requirement shall apply to matters pertaining to the Faculty budget; constitutional or by-law amendments; election of officers of the Faculty, University Faculty Senator, and Senators-at-Large. For referenda, the quorum requirement shall be one-third of the Faculty and one-fifth of the Students.
ARTICLE III: CONDUCT OF BUSINESS
Section 1: The business of the Senate shall be conducted in accordance with the provisions of the Constitution and By-Laws of the Faculty.
Section 2: All conduct of business in the College Senate, not otherwise provided for in the Constitution and By-Laws of the Faculty, shall be in accordance with Rules of Order, Revised by Roberts.
Section 3: The Chair of the Executive Committee of the College Senate shall appoint a qualified member of the College Senate to act as Parliamentarian.
Section 4: Any vote in the College Senate, or in the Standing Committees of the Faculty or the College Senate, shall be by secret ballot if requested by at least one member.
Section 5: In cases of necessity, the Standing Committees of the Faculty, the College Senate, or the College shall have the authority to meet during the months of June, July and August and shall recommend any necessary policy. Any policy so recommended by a Standing Committee of the Senate or of the Faculty, or of the College shall not become effective until it receives approval by the College Senate
ARTICLE IV: REMOVAL
Section 1: The elected officers of the Faculty can be removed for cause upon a two-thirds majority in an open ballot vote of the College Senate. Vote for removal shall take place only after specific charges in writing have been given to the Office charged and that Officer has been given an opportunity to make a defense. A vote for removal may be reversed by a majority vote of the Faculty.
ARTICLE V: CONSULTATION
Section 1: The Faculty shall be consulted in each instance in which it is called for in the Policies of the Board of Trustees in accordance with the procedures stated below.
Section 2: Chief Administrative Officer. The Chief Administrative Officer shall be chosen according to the Guidelines for Selection of State-operated Campus Presidents as revised by the Board of Trustees, September, 1997. Where these guidelines as pertaining to involvement of the Faculty require interpretation or action, the committee charged to do so will consist of the University Faculty Senator, those faculty holding Distinguished ranks and the College Senate Chair, who will serve as convener.
Section 3: College Administrative Officers. The President shall consult with the Faculty Committee on Administrative Appointments prior to the selection of a Provost, a Vice-President (Student Affairs, Administration), and a Director of Libraries. The Faculty Committee on Administrative Appointments need not be the President's only source of information concerning such appointments.
a. Membership of the Faculty Committee on Administrative Appointments
The Committee shall consist of eight members: four teaching Faculty, two administrative Faculty, one of whom is management confidential, and two students.
1. The four teaching Faculty shall be selected by the following group: The College Senate Chair, the University Faculty Senator, Distinguished Professors, Distinguished Teaching Professors and Distinguished Service Professors. This group should attempt to select a diverse committee in terms of rank and discipline and shall designate one of the four teaching Faculty selected as Chair of the Faculty Committee on Administrative Appointments.
2. The selection of administrative faculty shall be decided at a meeting of such faculty convened by the Senior College Officer whose position is not under consideration for a new appointment.
3. The student representatives shall be selected by Executive Committee of the Student Association .
b. Procedures of the Faculty Committee on Administrative Appointments
1. The Committee shall be cognizant of and operate in accordance with Affirmative Action procedures.
2. The Committee shall suggest names of candidates for the office in question.
3. The Committee shall examine the credentials of all applicants.
4. The Committee shall suggest names of candidates to be interviewed.
5. The Committee shall interview candidates.
6. The Committee shall submit to the President a ranked recommendation concerning the candidates favorably received.
Section 4: Chair of Department and Academic Deans. The President shall consult with the departmental, division or school committee prior to the selection
of a department chair or a dean of a division or school.
a. Membership of the Faculty Committee
1. The Faculty Committee shall be selected by the members of the department, division, or school.
2. The size of the committee, and the decision to include persons who are not faculty members in the department (division or school) on the committee, rests with the department (division or school) in question. This does not preclude the CAO from seeking the advice of other members of the faculty or other professionals who are off campus.
b. Procedures of the Faculty Committee
1. Committee shall recommend to the President whether or not the search should be restricted to candidates within the department, division, or school.
2. The Committee shall be cognizant of and operate in accordance with Affirmative Action procedures.
3. The Committee shall suggest names of candidates for the office in question.
4. The Committee shall examine the credentials of all applicants.
5. The Committee shall suggest names of candidates to be interviewed.
6. The Committee shall interview all candidates invited to campus.
7. The Committee shall collect impressions and opinions from other faculty and students who have interviewed the candidates.
8. The Committee shall submit to the President a ranked recommendation concerning the candidates favorably received.
Section 5: Teaching Faculty. The President shall consult with the departmental, division, or school committee (in addition to his/her consultation with the department chairperson or dean) prior to the appointment of a member of the teaching faculty. Procedures of the Faculty Committee :
1. The Committee shall be cognizant of and operate in accordance with Affirmative Action procedures.
2. The Committee shall examine the credentials of all applicants.
3. The Committee and the department chairperson (or dean) shall recommend which candidates are to be interviewed.
4. The Committee shall interview all candidates invited to campus.
5. The Committee shall collect impressions and opinions from other faculty and students who have interviewed the candidates.
6. The Committee shall submit to the Provost a recommendation concerning the candidates favorably received.
standing rules
rules concerning the senate place and time of meetings
The College Senate Chair shall decide the time and place for meetings of the Senate.
Attendance
1. Attendance will be taken at all Senate meetings.
2. Senators shall not send substitutes to the Senate.
VOTING
1. All Senators, Officers, and student members of the Senate present at Senate meetings may vote. The Chair of the Senate may reserve the casting of his/her vote until the announcements of the results, at which time s/he may vote in order to break or create a tie.
2. The Senate shall pass its normal business by majority vote. A "majority vote" means a majority of those votes cast, not of those present.
COMMUNICATION
1. The mover of a resolution or substantive motion in the Senate shall submit a copy in writing to the Secretary to be read at the time of the vote.
2. Matters considered to be of a confidential nature may, at the discretion of the Chair and Secretary, be omitted from the published minutes.
TRANSMITTAI, TO THE ADMINISTRATION
1. All motions passed by the Senate that propose to clarify, establish, or change college policies must be transmitted to the appropriate administrative officer. A copy of such motions shall be sent to the Office of the College President.
2. The above communication shall be done in writing by the College Senate Chair ordinarily within four days after the action.
SUBMISSION OF BUSINESS TO THE SENATE
1. To insure more adequate consideration, business will be considered in the Executive Committee or in the Standing Committees before being placed before the Senate.
2. Items of business should be submitted to the College Senate Chair in writing three days prior to the Senate meeting.
3. Matters of importance should be delivered to the desk of the College Senate Chair in person or through a colleague.
5. The usual order of business for a parliamentary group will be used.
6. New items of business will appear on the Senate Agenda in the order received. However, the Chair, with the consent of the Senate, may create an order of business according to the relevancy of the subjects.
7. Motions to consider items not on the agenda should be restricted to emergencies.
8. The agenda should be appropriately announced.
9. In case of an emergency demanding immediate action by the President of the College, business may move directly to a Standing Committee or to the Executive Committee for its opinion.
10. Generally, curricular and policy matters require two readings in Senate; however, curricular items (excluding program changes) can be posted on the Senate agenda for Second Reading (skipping the formality of a First Reading) if they are published in the College Senate Bulletin at least seven days before the Senate meeting at which they will be considered. (The publishing at this time is taken to constitute the First Reading).
rules concerning the committee's place and time of meetings
1. The College Senate Chair shall decide the time and place for meetings of the Executive Committee.
2. Chairs of Standing Committees will call their meetings at a time and place most convenient for the members of the Committee.
ATTENDANCE
1. The minutes of the Executive Committee and the Standing Committees will carry the names of those who are present.
2. Senators shall not send substitutes to the Standing Committee meetings.
3. A Chair of a Standing Committee, if unable to attend a meeting of the Executive Committee, may send a Committee member to represent the Committee at an Executive Committee meeting. S/He may also appoint a Chair for the Committee when s/he is unable to attend.
4. An administrative representative to the Executive Committee may send an Administrative Senator as a substitute.
5. The attendance of a simple majority shall be required for acting upon business.
INITIATION OF BUSINESS
1. Any Faculty member, as defined in the Senate University Personnel Policies, may refer a matter to a Senator or to the College Senate
Chair. The Senator may refer the matter in writing to the College Senate Chair for assignment to the appropriate Committee.
2. Any Faculty member may refer a problem to a Chair of a Standing Committee.
a. If clearly within its province, the Committee may proceed, informing the Executive Committee of the topic and its source.
b. Doubtful areas must be cleared through the College Senate Chair.
3. Students should channel business through the Executive Committee of the Student Associationl, their representatives on the Standing Committees of the College Senate, or the College Senate Chair.
LEVEL OF FUNCTIONING OF THE COMMITTEES
1. The Standing Committees will conduct their appropriate routine business within the policies of the College.
2. The Standing Committees may provide appropriate sub-committees.
a. The Chair of any sub-committee shall be a member of the parent Standing Committee.
b. The sub-committee is responsible to the parent Standing Committee.
communication
1. Sub-committees of the Standing Committees of the Senate
a. The charge to the sub-committees shall be specified in writing. The charge and the membership shall be reported to the Executive Committee.
b. When the sub-committee has started a certain direction of study, the Faculty will be
notified through the Standing Committee Chair's report to the Executive Committee. Sub-committee Chairs shall be responsible for keeping the Standing Committee Chairs informed. Interested Faculty members are encouraged to attend the Committee meetings at which policies are being formulated.
c. Each sub-committee should report its recommendations to the parent Committee in writing and give in writing the reasons for its recommendations.
2. Secretaries of Standing Committees of the Senate
a. Each Standing Committee shall choose a member to act as Secretary for the preparation and distribution of minutes.
b. The Secretary of each Standing Committee will be responsible to see that a copy of the minutes is printed in the College Senate Bulletin.
3. Chairs of Committees of the Senate
a. The Chair of each Standing Committee or sub-committee is responsible for announcing the time and place of regular meetings in the College Senate Bulletin.
b. The Committee Chair shall place significant parts of agenda in the College Senate Bulletin so that contributions of interested Faculty may affect policies at the Committee level.
c. The Chair of each Standing Committee shall promptly inform the Executive Committee of New Business. Reports to the Executive Committee will highlight the more important parts of the Committee minutes and keep the Executive Committee and Faculty informed as to the work of the sub-committees.
elected faculty representation on the campus auxiliary services board of directors
1. Three full time teaching faculty members shall serve on the CAS Board of Directors. The length of the term shall be 3 years. Re election to the Board is permitted. The terms of the elected representatives to the CAS board shall be staggered, so that each year one new member will be elected.
2. Eligibility: Members of the full time teaching faculty are eligible to serve as faculty representative on the CAS Board of Directors.
3. Procedures: Each year, the CAS Board will produce a slate of at least two nominees for the open faculty representative on the CAS Board. The slate of nominees will be presented at an All-College meeting in the Spring semester. Additional nominations will be accepted from the floor. All members of the teaching faculty are eligible to vote. The elections will be carried out under the direction of the Senate Chair and Senate Executive Committee. The winner of the election will be recommended to the Senate Chair for appointment to the CAS Board. Terms begin on Graduation day following the election.
4. Vacancies: In the event of a vacancy, the candidate receiving the next highest number of votes in the election in which the person needing to be replaced was elected will be recommended to the Senate Chair for appointment to the CAS Board. If this person is unwilling to serve, then the replacement will be selected by the Senate Executive Committee. Replacement will be for the remainder of the term only.