College Senate Bulletin

State University of New York at Geneseo

College of Arts and Sciences


Correspondence to Dennis Showers, School of Education, South 222C,, 245-5264

Note: Page numbers indicate pages as per the paper copy of the Bulletins.


Bulletin No.8


Bulletin No.8

Pages 97-132

April 21, 2009



Page Topic


98 Minutes, Executive Committee, 9 December 2008

101 Minutes, Senate Meeting, 27 January 2009

106 Minutes, Executive Committee, 3 February 2009

109 Minutes, All College Meeting, 17 February 2009

111 Minutes, Senate Meeting, 17 February 2009

114 Minutes, Executive Committee, 10 March 2009

118 Minutes, All College Meeting, 24 March 2009

120 Minutes, Senate Meeting, 24 March 2009

127 Proposed Personnel Evaluation Form for Senate meeting of 28 April 2009



Executive Committee Meeting Minutes

9 December 2008


Present: D. Gordon, President Dahl, C. Geiger, D. Granger, G. Hartvigsen, D. McGee, J. McLean, L. O’Brien, S. Salmon, D. Showers (Chair), M. Stolee


Call to Order

Chair Showers called the meeting to order at 4:03 pm.


Adoption of the Agenda

The December 10, 2008 meeting agenda was adopted as presented.




Guest: Block Scheduling – Polly Radosh

Dr. Radosh Polly shared a handout on the proposed block schedule and asked for feedback from the Executive Committee. Radosh hopes to try this schedule as a “test” for Fall 2009 semester. If the new schedule works, it would then be implemented as a permanent schedule for the future. She stated she was reluctant to send it to chairs directly and ask them to try it out because she sees it as negative her being the newcomer. She would like to put this schedule forward with a recommendation from Senate.

Following a lengthy discussion, some concerns were:

  • J. McLean asked what “test” meant. She responded that with Senate support the College would try for this new block scheduling for Fall semester. This test semester would provide good data of success.

  • G. Hartvigsen stated he and other faculty would have concerns/problems. He sees changing of the schedule as problematic (i.e., Tuesday/Thursday time slots, having to move rooms as available, disruptive, etc.). Returning to the old schedule would then become an issue.

  • D. McGee asked for a rationale and Radosh responded that Geneseo currently has 200 different starting times for classes (where the norm should be about 20). She stated it would provide consistency in majors and reduce overlap. She did note it would not solve all problems, but would help to provide control over class times.

  • Much concern was expressed about the 8:00 am time slot.

  • Hartvigsen asked if an Executive Committee recommendation is enough. Radosh suggested that if Executive Senate is in support, it should then be taken to the full Senate.

  • Showers asked for a drop-dead date for deciding whether to go with this or not and Radosh suggested that it had to be done prior to February 5, 2009. Showers noted that if we try it for a semester, we really do it for a year because we wouldn’t have much feedback prior to the registration for spring. Radosh responded that we would have good data from Records prior to the start of the Spring 2010 semester.

  • President Dahl noted that the academic calendar is a constitutional matter for Senate to deal with. However, the class schedule is an administrative issue.

  • Gordon concurred with President Dahl that this is an academic affairs issue and stated he was uncomfortable putting it up for a vote. He suggested implementing this pilot for a year rather than a semester and then bringing it back to Senate for feedback before permanently implementing.

  • Hartvigsen asked that the minutes reflect that he is adamantly opposed to it.


Showers took responsibility for bringing this proposal to Executive Senate following a conversation with Dean Radosh. Failing to have a motion on the issue, Showers stated that following the discussion today it is the Executive Senate’s stand to remand the block schedule issue to the Provost.


Showers thanked Radosh for her time.


President – Christopher Dahl


  1. State Budget Update:

President Dahl reported that the State Budget situation had not gotten dramatically worse since the SUNY Trustees’ meeting of November 18.


Updates included:

1) At the November 18 meeting, the Trustees enacted a $310 tuition increase for the spring 2009 semester;

2) in his deficit reduction proposal, however, the Governor announced his intention to “sweep” 90 percent of the funds that would have been generated by that increase;

3) given this fact, student bills went out with a message reflecting the previous student advocacy position. In the message, Dahl noted that this increase was only the second increase in 13 years and it was probably necessary; however, the Governor wishes to take those tuition dollars and use them to fill in holes elsewhere in the state budge rather than using them to offset the $210 million in cuts already this year to SUNY. The letter than referred students and parents to the Geneseo website, and asked them to consider writing the governor and their legislators to advocate the following:

  • Restore the previous cuts to SUNY

  • Don’t hijack the tuition revenues

  • Support recommendations for changes in SUNY governance that would change its status as an executive agency and provide the flexibility to use and control tuition revenues.


Dahl noted that the tuition increase has gotten people’s attention. He is developing formal advocacy plans with College Council. The newly created Geneseo advocacy website is linked with a system-wide website that will flow into budget advocacy efforts involving all 31 state-operated campuses. Those efforts will be timely because the governor will be proposing a state budget on December 16, 2008 – one month early. Dahl is working closely with student leadership – Danielle Forrest and Dean McGee – as well as UUP.


If the Governor “sweeps” 90 percent of the tuition increase is implemented, the governor will only give back at most only $150,000. That will still leave us with more than $2 million in budget shortfall. He noted that we have imposed a further 1% cut—which makes a total cut of $13 percent—on non-personnel budget items in all departments. We continue a strong hiring freeze to generate cash savings, along with further restrictions on equipment purchases and travel.


Dahl plans to disseminate this information in written form to the college community.


  1. Transitions in Academic Affairs:

Dave Gordon will serve as interim provost for the remainder of the 2008-09 academic year. Paul Schacht will replace Dave as associate provost during this same time period. The position profile for the Provost Search has been posted on the R.H. Perry website and the College website, and applications are coming in. The committee will screen the pool down to 3-5 candidates to be invited for campus visits in February 2009. Dahl expects to make an appointment in a timely manner and faculty and academic staff will be able to interact with candidates brought to campus. Individual who know potential strong candidate are was encouraged to make nominations to the search consultants or Dr. Becky Glass. Dahl believes that we will receive a good number of full applications and a large number of nominations. According to the search consultants, Geneseo’s position appears to be a very appealing, with the only strong negative factor being the 2009 fiscal situation in SUNY and New York State.


Following his report, Dahl answered several questions from the floor.


Provost – David Gordon

Interim Provost David Gordon was welcomed to Executive Senate by Chair Showers.


Gordon reported:

  • The Provost Office is temporarily short handed due to the departures of Kate Conway-Turner and Linda Shepard. He asked for patience in advance if things come back a bit slower than normal but expects the office to be up to speed by the start of the spring semester.

  • Gordon followed up on the President’s report:

    • Provost Office sent out message to all departments giving them the exact figure of their cut in the budget (1% cut of the total on OTPS and student assistance, is more like 11% cut).

President Dahl noted that limitations for hiring was observed by both the President and Provost offices and there is no campus wide holiday party saving $4,500 this year.

  • College Assessment Advisory Council has been started this year – link between department and program and office level assessment and strategic planning.

    • Accrediting agencies looking for that kind of completion of feedback of assessment results.

    • Showers is on that council.

    • He hopes to bring a proposal to the faculty to have it established as a committee of the college (parallel with Research Council and Gen Ed Committee).


Chair – Dennis Showers

Chair Showers reported:

  • Fall elections have finally been completed and an email was sent notifying the faculty of who was elected to the Personnel and Nominations Committees.

    • Showers will be meeting with the Nominations Committee to reconstruct the committee to a Nominations and Elections Committee.

  • Showers would like to host a retreat in January to discuss restructuring of Senate and he asked for availability date input. Showers will put up survey and send everyone the link. He will work with President Dahl to get it set up.


Vice-Chair – Ed Wallace

Wallace – absent but emailed Showers that the Awards Committee has made their decisions, and they are in process of working on writing support letters for the nominees. Wallace will be in contact with President Dahl to finalize campus details.


Past-Chair – David Granger

Granger handed out screen shots on the new voting application. The application was designed with the idea of having the Nominations Committee become the Nominations and Election Committee with administrative oversight. Following a discussion Granger asked everyone to look it over and email him with feedback and questions.


Secretary – Brian Morgan

Absent – no report.


Treasurer – Gregg Hartvigsen

No report


University Faculty Senator – Maria Lima

No report


Vice President, Student Association – Dean McGee

No report


Reports of the Standing Committees of the Senate


Undergraduate Curricula – Bob Owens

Absent – no report. Showers noted that Meg Stolee will replace Owens as chair of the Undergraduate Curricula Committee in the spring.


Undergraduate Policies – Leigh O’Brien

O’Brien reported:

  • Laptop Usage – The committee came to the conclusion that no formal laptop policy was needed at this time.

  • Extra Time On Exams for International Students – O’Brien will meet with the International Student Services Director to explore their needs. Her committee will then explore if there is a need for a formal policy.

  • Fairness of Course Registration Policy – The committee decided to leave it as is.

  • Attendance Policy – O’Brien shared that after extensive discussion by her committee, they are recommending to strike from the policy the idea that you can’t consider attendance and leave it up to the discretion of the individual faculty member. She asked for direction on how to proceed. Showers asked that the Undergraduate Policies Committee bring a motion to Senate for their recommendation.


Graduate Academic Affairs – Susan Salmon


Salmon reported that her committee met but she had no formal report.


Student Affairs – Cristina Geiger

Geiger reported that the Student Affairs Committee met in Erie Hall with Celia Easton as their guest. Easton gave the committee a tour and they discussed the dancers house and writers house (specialized housing). Students asked a lot of questions about the future of different housing options but no issues surfaced. The committee will meet via email to put forth issues to be explored and then formally meet next in January.


Faculty Affairs – James McLean

McLean reported that the Faculty Affairs Committee continues their work with David Parfitt on the mentoring program survey. The survey is seeking mentors and feedback on the mentoring program. The committee will be discussing the survey results at their next meeting.

FAC continues meeting regularly to work on the faculty evaluation form (H) recommendation. McLean will be coordinating with the Provost Office where this idea is going and to finalize a recommendation. McLean asked for clarification on the Task Force on Evaluation – going away from numerical ranking. Both President Dahl and Interim Gordon stated that the numbers are relatively important and developed with College Senate.

Following a lengthy description, McLean will taking input back to his committee for a final recommendation.


Old Business



New Business

Granger shared he was approached by Del Brown (Records) to see if Senate and committee meeting times and places could be added to oracle calendar for public use? Following a discussion, President Dahl noted this is an administrative question and he favors the idea. He did question if putting committee meetings on the calendar would be effective due to their time. Showers noted that the Senate meetings are currently on the oracle calendar.

Geiger suggested we reinforce that staff involved in Senate hold the 4 pm slot on Tuesdays free for Senate business. Showers noted that department chairs should be informed that anyone elected as an At-Large Senator then finds that they have a conflict (class, etc.), will be replaced. Everyone concurred.

Dahl concluded the last meeting of 2008 by thanking everyone on the Executive Committee for their thoughtful and energetic participation in shared governance.



Chair Showers adjourned the Executive Committee Senate Meeting at 5:17 pm


Respectfully submitted

Connie Hurlburt

Recording Secretary to College Senate




College Senate Minutes

27 January 2009


Present: C. Adams, J. Allen, D. Baldwin, A. Barbarello, T. Bazzett, J. Bearden, B. Bonfiglio, D. Brown, D. Campbell, R. Coloccia, K. Cylke, President Dahl, S. Derne, K. Davies-Hoffman, D. DeZarn, J. Elmore, W. Eng, V. Farmer, C. Filice, C. Freeman, C. Geiger, K. Gentry, B. Gohlman, J. Gonder, D. Gordon, D. Granger, A. Gu, K. Hannam, M. Harrigan, W. Harrison, G. Hartvigsen, A. Herman, M. Jensen, J. Johannes, K. Keegan, T. Kenney, K. Kirkman, C. Kreutter, R. Lang, K. Lemischak, M. Lima, N. Lombardo, J. Lovett, D. Mackenzie, C. Matthews, S. McDonald, D. McGee, B. McIntyre, J. McLean, B. Morgan, J. Morse, L. O’Brien, P. Pacheco, T. Paradis, J. Parent, S. Peck, P. Radosh, D. Raynor, D. Robertson, C. Rowley, S. Salmon, S. Schwartz, F. Sheikh, Chair D. Showers, D. Simmons, A. Stanley, A. Steinhauer, M. Stolee, C.M. Tang, W. Vasiliev, E. Wallace, M. Whitt


Call to Order

Chair Dennis Showers called the meeting to order at 4:03 p.m.


Adoption of the Agenda

The Agenda of the January 27, 2009 (College Senate Bulletin #4, pp. 58-59) was adopted from the floor with no objections or corrections.


Adoption of the Minutes

The minutes of the October 21, 2008 (College Senate Bulletin #4, pp. 37-41) was adopted from the floor with no objections or corrections.


The minutes of the November 18, 2008 (College Senate Bulletin #4, pp. 48-54) was adopted from the floor with no objections or corrections.


Senate Reports


President – Christopher Dahl

President Dahl announced that the new history of the College, SUNY Geneseo: From Normal School to Public Ivy, 1871-2007, written by five dedicated emeriti, will be launched on January 28, 2009 at the Big Tree Inn. The reception will also serve as an occasion to honor the memory of Fred Bright, former director of Health and Physical Education, who passed away in November 2008.


Because of the severe state budget cuts, the College cannot afford to construct the outdoor stadium, which costs about $150,000, for an outdoor commencement. This necessitated looking at changes in the ceremony. Following meetings with student leaders, class officers, and student senators it was concluded that there will be two identical commencement ceremonies in the Wilson Ice Arena, at 10:00 am and 2:00 pm. Students will probably be assigned to a given ceremony by major. The Commencement Planning Committee and the Student Advisory Committee on Commencement are working to produce a meaningful and memorable commencement event.


Geneseo has been selected as one of forty-five institutions nation-wide to participate in Bringing Theory to Practice, a national project on transformational undergraduate education sponsored by the Engelhard Foundation in association with AAC&U. With a $10,000 grant from the project, Geneseo has put together a leadership team to look at ways that we can bring together the various engaged learning practices that we have already implemented in an even more coherent way. The members of the team include David Gordon (Academic Affairs), Celia Easton (Student and Campus Life), and Dennis Showers (Chair, College Senate). This project will allow us to step back and look at how we can do things better in the future, and it segues into the next phases of our strategic planning process.


More than 70 applications have been received for the Provost position. The Search Committee has screened these applications to a pool of nine for airport interviews, which will be held January 30 - February 1. Three or four will then be selected for campus visits, which will be completed by the end of February.


The state budget picture continues to change as projected revenues continue to decline. Much of the rhetoric from the Division of Budget and Governor’s Office suggests increases for SUNY, but in fact we face further cuts this year and in the proposed 2009-10 executive budget. For example, it was expected that the $310 tuition increase for Spring semester 2009 would be used to fill some of the $210 million gap in the SUNY budget, but the Governor plans to withhold state funds equal to 90% of the tuition increase to fill other holes in the budget. The tuition increase for 2009-10 will be $620 per year but the Governor has already announced that he intends to withhold 80% of that revenue for other state purposes. Thus, of the $620 increase, Geneseo will only receive $124 per student.


Other components of the proposed executive budget for 2009-10 include a 21.3% increase to in-state graduate tuition, which will pose difficulties for our master’s programs in the Shear School of Education and Communicative Disorders and Sciences. There will be a “tithe” of 10% on research foundation funds. In the proposed budget, it appears that there is a $40 million appropriation to SUNY, but this is actually a cut that will force the campuses to spend money from their fee accounts, which had been capped earlier by the Division of Budget. This figure makes it look like SUNY is getting state money when in fact, it isn’t. The proposed budget also eliminates $22.8 million in university-wide programs, including SCAP funds and academic equipment replacement funds. SUNY’s $45 million reserve fund for utilities this year is already gone and nothing is provided for next year. All told, there is an additional reduction in tax dollar support of $137 million.


President Dahl encouraged students and their parents to advocate on SUNY’s behalf. The three main advocacy points are:

1) restore the most egregious cuts to SUNY,

2) do not “hijack” tuition dollars by cutting state funds,

3) support a new status for SUNY with more autonomy and flexibility that prevents the Governor from unilaterally stripping our funds. The SUNY Advocates web site can be found at

Geneseo is reaching out to upstate legislators and trying to arrange a visit to campus by the local delegation. We are also trying to arrange a visit by the new leadership of the Senate Higher Education Committee and the Senate Majority Leader. Geneseo hopes to be an educational tool to assist the new leadership of the Senate in understanding upstate needs.


Governor Paterson is conducting a series of town hall meetings around the state. He is tentatively scheduled to visit Geneseo for a town hall meeting on February 12, 2009. Further information will be forthcoming.


Provost – David Gordon

Interim Provost David Gordon promised this would be his shortest report of the year with only a few words to say ­– he is looking forward to working with everyone and happy to be here.


Chair – Dennis Showers

Chair Showers reported:

  • He will be attending the University Faculty Senate for Campus Governance (Senate Chairs of SUNY campuses) in Morrisville on February 5-7, 2009.

  • The University Faculty Governance Committee will meet on February 27, 2009 to continue their work on a handbook for the University Faculty Senate and Showers hopes we can use as a model for our campus.

  • Following requests from members, the College Senate Bulletin will be sent out as “pdf” version.


Vice Chair – Ed Wallace

Wallace reported that the recommendations on the annual awards had been sent to President Dahl where they will be finalized and forwarded to Albany. Wallace expects to announce names presented to Senate in April. President Dahl acknowledged the extremely good work of the committee under Ed’s chairmanship and the recognized the strong candidates presented.



Past-Chair – David Granger

Granger had no report


Treasurer – Gregg Hartvigsen

Hartvigsen welcomed donations for the Lindsay Matthews Memorial.


University Faculty Senator – Maria Lima

Lima had no report


Vice President, Student Assoc. – Dean McGee

McGee had no report


Reports of the Standing Committees of the Senate


Undergraduate Curricula – Meg Stolee

Stolee reported that the next UCC meetings were scheduled for March 4 and March 19, 2009. She stated that departments wanting their proposals reviewed need to submit them to Dean of the College Office by February 24, 2009.


UCC Proposes for Second Reading:

New Course (CSB #2, pp. 31-32)

COMN 107, Foundations of Media Writing

COMN 277, Online Journalism

INTD 205, Business Communications

Unanimously approved as presented.


Course Revision (CSB #2, p. 32)

COMN 275, News and Specialized Writing

COMN 367, Television News

Unanimously approved as presented.


Major Revision (CSB #2, p. 33)

B.S. in Accounting

B.S. in Business Administration

B.A. in Economics

Unanimously approved as presented.


Course Deletion (CSB #2, p. 33)

COMN 105, Introduction to Journalism

COMN 261, Radio and Television Newswriting

COMN 274, Electronic Publishing

Unanimously approved as presented.



UCC Proposes for First Reading:

(Stolee noted that all course proposals are available at:


New Courses

Phys 113, General Physics I

Phys 114, Physics I Lab

Phys 115, General Physics II

Phys 116, Physics II Lab

With one objection, unanimously approved.


Course Revisions

Phys 123, Analytical Physics I

Phys 125, Analytical Physics II

Unanimously approved as presented as presented.


Course Deletion

Phys 111, General Physics I

Phys 112, General Physics II

Unanimously approved as presented.


Undergraduate Policies – Leigh O’Brien

O’Brien reported that the first meeting for the spring semester was scheduled for February 3, 2009.


Graduate Academic Affairs – Susan Salmon

Salmon reported that the Graduate Academic Affairs committee is waiting to hear about the 5th year proposal and she will be calling their next meeting via email.


Student Affairs – Cristina Geiger

Geiger reported her committee met and discussed the change in commencement. The SA committee raised concerns about two ceremonies. Her committee met with Vivian Chu (Senior Class President) had intended to propose changes but were told that due to budget constraints there could be no changes.


Following a question about attending two ceremonies rather than just the one with their major, President Dahl noted that this is an issue for the commencement advisory committee to take up.


Faculty Affairs – James McLean

McLean reported that the Faculty Affairs Committee would meet on February 10, 2009.


Old Business

Showers continued the discussion of the role and function of the College Senate. This topic was discussed at a retreat held with Executive Senators during the winter break. The idea was to take the failed motion presented at Senate proposing to dissolve College Senate but assume that it had passed, exploring if we abandoned the Senate, what kinds of things should we look at in terms of campus government in order to reconstitute something to replace the senate. He proposed using time to poll senators if executive committee was charged with coming up with a post senate structure. What kinds of things we should look at, what functions should be incorpated into this structure, what things could be abandoned, what could we being doing that we are not currently doing?


Discussion points:


  • R. Vasiliev suggested that part of the problem is that it is College Senate rather than Faculty Senate and she suggested looking at what is the difference between the two? Would a Faculty Senate be more attractive for faculty to participate in rather than the current format.

  • D. McGee responded that from his understanding, the only difference is that students are here at College Senate, they understand what is going on, and they get to contribute as students. He doesn’t see how that would harm the business of the Senate.

  • K. Kirkman argued that in the model of discussion it is shared governance. Given that interest, it would not be just if only the faculty be involved in Senate. Students have a vested interest in the college and he expressed concerns about keeping students out of shared governance.

  • N. Lombardo stated that students are some of the most engaged members of Senate and they have a vested interest in College Senate. Students are here to work with faculty and staff but acknowledged that they do need guidance.

  • J. Allan shared that he doesn’t think the structure of Senate is the problem but the perception that most important decisions are made outside of College Senate.

  • J. Johannes suggested that the College should require that Senate be consulted on some issues even if it is only advice without things being changed.

  • G. Hartvigsen spoke out in favor of Faculty Senate without closing College Senate. He noted the important role of students but suggested it would be good for faculty to have their own body. He noted Student Association is only for students which faculty does not have.

  • J. McLean noted that the approval of course/program changes are a necessary function but not necessarily through the same mechanism we currently have.

  • M. Jensen noted that listening to this discussion she wondered if faculty are playing a strong enough role in advocacy.

  • D. McGee noted, as heard in Executive Senate, a lot of the committees do not feel that they have a clear mission/mandate or understanding of what their role is. He suggested allowing committees to take more own action without going through Executive Committee first.

  • F. Sheikh stated that he does not see the difference between College vs. Faculty Senate and shared that he remains confused about his role in College Senate and wonders if the students are feeling the same. Showers shared that research on governance shows that people’s willingness to actively participate is directly related to accomplishments.

  • S. Derne spoke to the reason why he hasn’t been on Senate in a number of years. He explained that he thinks we could use more time on discussing issues rather than just communication and he suggested receiving information in written form as Senate now is mostly a listening meeting. Showers shared that in the retreat, Executive Senate dealt with the idea of Senate as a communication system and he will continue to explore these issues.

  • R. Vasiliev stated in looking at potential changes in Senate (Faculty, Student, Staff), she is looking at it as a means of communication rather than getting information via other means (email, etc.) and reiterated what G. Hartvigsen stated, there is no place for faculty to get together to discuss issues.


New Business




Chair Showers adjourned the Senate at 5:02 pm


Respectfully submitted,

Connie Hurlburt

Recording Secretary to College Senate





Executive Committee Meeting Minutes

3 February 2009


Present: D. Gordon, President Dahl, C. Geiger, D. Granger, G. Hartvigsen, D. McGee, J. McLean, S. Salmon, D. Showers (Chair), M. Stolee


Call to Order

Chair Showers called the meeting to order at 4:02 pm.


Adoption of the Agenda

The February 3, 2009 meeting agenda was adopted as presented.




President – Christopher Dahl

President Dahl announced that Governor Paterson is expected to visit campus on February 12, 2009. Student Association Chair Danielle Forrest will serve as moderator and will ask the Governor questions from a list of questions submitted in advance on a special website. This “town meeting” on higher education could well serve as a useful prelude to SUNY Day in Albany.


Budget update:

As part of the proposed deficit reduction plan covering this year’s budget, the Governor’s office proposes a “sweep” of 90 percent of the tuition revenues already collected. Although students and their families have already paid $310 more in tuition this spring, little or none of the funds generated will come to SUNY. Thus Geneseo students are paying $310 more to receive $3 million less in instruction and other services. Dahl stated his strong objections to this aspect of the Deficit Reduction Plan.


A model letter for advocacy on the 2009-10 budget is now on both the Geneseo and SUNY websites. The main points remain the same:

  • reverse the cuts

  • don’t hijack the tuition

  • ask for new legal status and flexibility for SUNY


According to the New York Times, the next chancellor of SUNY will be Nancy Zimpher, President of the University of Cincinnati. Dahl welcomed this appointment. Dr. Zimpher has a strong track record as president or chancellor at two major institutions; she is interested in urban education; and Dahl thinks she will be able to work well with the Governor.


Dahl announced that the Dean of Liberal Arts of Sogang University is currently visiting campus, continuing to build our partnership with the Korean University.


Later in February Dahl will travel with Becky Lewis (Assistant Provost for International Programs) and Jeanette Molina (Director of Dual Diploma Degree Programs) to the Universidad de las Americas (UDLA), in Puebla, Mexico, where we have a dual-diploma degree program in international relations and are negotiating a similar program in political science.


The Commission on Diversity and Community held their organizational meeting and subcommittees are working on:

  • faculty development,

  • planning for ways of measuring diversity and making expanded use of deliberative dialogues, and

  • student outreach – all of which will tie in well with the Bringing Theory to Practice Project.

Provost Search: The committee has identified three candidates, from a very strong pool, to bring to campus. They will be invited to campus between February 11 and 26. He encouraged all members of the College community to meet the candidates and share their opinions.


Provost – David Gordon

Interim Provost David Gordon reported:


Summer Session

Dean Radosh has developed a plan to provide more income for teaching faculty based on more students in classes. This will be targeted for summer 2010. However, if we are able to increase our revenue for summer 2009 we will share more funds departments that have provided summer classes. He thinks this will help everyone.


Candidates for Assistant Provost for International Programs

Two candidates have come to campus and a third candidate will visit campus in mid February. Gordon encouraged participation in this process.


Information Security Team

A new policy (Social Security Number Policy) on information security has been approved and put in place. It can be found on the policies and procedures webpage (/vice_president/policies_procedures). Most of the policy deals with people working with confidential information on campus with a growing concern about confidential information on laptops. Gordon noted that anyone who has recorded social security numbers on course or grade reports, etc. needs to immediately remove that data. Dahl noted that there is an elaborate new state law on this same issue.


Chair – Dennis Showers

Chair Showers reported that the Campus Governance Leaders, meeting at Morrisville in conjunction with University Senate, will continue working on developing informational materials to help campuses improve their campus governance.


Showers will also be attending the Faculty Senate Governance Committee meeting in Albany (end of February) where they will continue their work on the handbook for training members of University Faculty Senate. He will then bring it back to use as a model for Geneseo to help train participants on governance.


Vice-Chair – Ed Wallace

Absent – no report.


Past-Chair – David Granger

Granger reported that a test run will be done on the new voting application. This will help to make improvements and catch any glitches before it is launched.


Secretary – Brian Morgan

Absent – no report.


Treasurer – Gregg Hartvigsen

Hartvigsen reported that the current balance in the Senate fund is $161.02.


University Faculty Senator – Maria Lima

Lima will report on the University Faculty Senate Meeting in Morrisville. She will also report back on the Transfer and Articulation Resolution.


Vice President, Student Association – Dean McGee

Graduation Ceremonies

McGee stated that the main issue that students are discussing are the two graduate ceremonies and he has had a conversation with President Dahl about these concerns. While students understand the need for the split due to the budget, he is hearing from students that they are concerned about how the ceremonies are being split. Students don’t want it clearly divided by curriculum. Following discussion, Dahl shared that there is now a Student Advisory Committee and that logistic problems are now being handled by the Dean of the College Office and Andrea Klein.


Advocacy Points

McGee reiterated President Dahl’s statement of don’t hijack the tuition if you are writing an advocacy letter be sure to state that the SUNY Student Assembly supported a tuition increase but expected that it would stay at the campus. He asked everyone to remember to include that in their advocacy letters to the legislature.


Campus Printing

Students have suggested setting printer defaults to print on both sides of the page. After a discussion, it was agreed that Provost Gordon should direct Sue Chichester to change the defaults on all public printers to print two-sided and to let the campus community know that this was done in order to “go green” at the suggestion of students. Faculty members could still direct that their students submit papers single sided.


Reports of the Standing Committees of the Senate


Undergraduate Curricula – Meg Stolee

Stolee reported that UCC would meet on February 10, 2009. The deadline for new proposals, revisions are due to the Dean of the College Office by February 24, 2009. Provost Gordon will also send this information to Department Chairs.


Undergraduate Policies – Leigh O’Brien

O’Brien absent – no report.


Graduate Academic Affairs – Susan Salmon

No report.


Student Affairs – Cristina Geiger

Geiger asked if it would be OK for her committee to volunteer to work on commencement issues. President Dahl stated that there is a committee and asked that they be allowed to perform their charge.


Faculty Affairs – James McLean

McLean reported his committee will meet next week and he had no formal report.


Old Business

Showers took some of the feedback on the re-organization of the Senate process.

  • College Senate be reduced in size

  • Reduce teaching faculty to 18


New Business




Chair Showers adjourned the Executive Committee Senate Meeting at 5:24 pm


Respectfully submitted,

Terry Holbrook


Connie Hurlburt

Recording Secretary for College Senate




Minutes All College Meeting

17 February 2009


Present: C. Adams, J. Allen, D. Baldwin, J. Bearden, J. Behrend, B. Bonfiglio, C. Brown, D. Campbell, S. Chen, R. Coloccia, President Dahl, S. Derne, D. DeZarn, J. Dolce, J. Elmore, V. Farmer, C. Freeman, K. Gentry, S. Giorgis, B. Gohlman, J. Gordon, D. Granger, A. Gu, K. Hannam, M. Harrigan, G. Hartvigsen, A. Herman, M. Jensen, J. Johannes, A. Jung, K. Keegan, T. Kenney, K. Kirkman, C. Kreutter, A.M. Lauricella, K. Levison, M. Lima, N. Lombardo, J. Lovett, J. McGarrah, D. Mackenzie, G. Marcus, C. Matthews, S. McDonald, D. McGee, B. McIntyre, J. McLean, B. Morgan, J. Morse, L. O’Brien, T. Paradis, J. Parent, D. Raynor, D. Repinski, D. Robertson, C. Rowley, S. Schwartz, A. Sheldon, Chair D. Showers, A. Steinhauer, M. Stolee, S. Stubblefield, C.M. Tang, M. Whitt


Call to Order

Chair Showers called the All College Meeting to order at 4:03 pm.


Adoption of the Agenda (College Senate Bulletin #5, p. 61)

The agenda was adopted as printed with the correction of the removal of the nominations report.


Adoption of the All College Minutes of October 21, 2008 (College Senate Bulletin #4, p. 37)

The minutes of October 21, 2008 were adopted without corrections or additions.


President’s Budget Update

President Dahl announced the appointment of Nancy Zimpher as the new SUNY Chancellor. She brings much experience in urban settings, which will be valuable to her as chancellor. She has a history of developing strong partnerships between higher education and K-12 education. It is anticipated that she will work well with Governor Paterson and will be able to connect with upstate as well as downstate campuses.

The legislature passed the Governor’s Deficit Reduction Plan on February 3rd. This plan allows the governor to take 90% of SUNY’s tuition increase. It was ratified on a party line vote in both the Senate and Assembly. Democratic Assemblywoman Barbara Lifton (Geneseo alumna and daughter of a former English faculty member) was one of the few Democrats to vote against the package, in large measure because of her commitment to SUNY.

President Dahl gave a power point presentation on the state cuts to the 2008-09 budget as well as the proposed 2009-10 budget.

Overview 2008-2009 Budget

  • SUNY has been subjected to 3 rounds of cuts totaling $210 million

  • The Deficit Reduction Package included what Dahl has referred to as “the hijacking of tuition”

    • Of the $310 tuition increase for Spring semester, 90% will be “swept”

    • That is, $68.5 million will be kept by the state; only $7.9 million will be available for campuses

    • Of the $310 tuition increase that each student pays, only $31 stays on campus

  • University-wide programs have been reduced by $22.8 million, including

    • Academic equipment replacement funds

    • SCAP (Student Computing Access Program) funds


2009-2010 Proposed Budget Overview

  • The 2008-2009 cuts will be carried forward in the base

  • An additional $40 million cut is proposed

  • The tuition increase hijack continues

    • 80% of the yearly $620 tuition increase will be “swept”

    • $122 million will be kept by the state, leaving $14.2 million in new revenues for the campuses

    • For each $620 paid, only $124 stays on campus.

  • 16.5% reduction in hospital spending ($25.4 million)

  • Research Foundation will be cut $7.8 million, by skimming 10% off the top of indirect cost recovery funds that traditionally are returned to researchers.


08-09 Budget Impact on Geneseo

Impact Item

- $313,000 Utility reduction

- $607,400 $50 million base cut

- $120,000 Academic equipment replacement eliminated

- $102,620 SCAP eliminated

- $1,277,200 $71 million cut (becomes $96.3 million in 09-10)

- $1,687,900 90% tuition sweep

($4,108,120) Total Cut (-9.8% of budget, -23.3% State support)

$1,680,300 Tuition generated by $310/semester increase

($2,427,820) Net Cut (-5.8% of total budget, -13.8% of State support)


09-10 Budget Impact on Geneseo, based on proposed budget

Impact Item

- $313,000 Utility reduction

- $607,400 $50 million base cut

- $120,000 Academic equipment replacement eliminated

- $102,620 SCAP eliminated

- $1,725,300 $96.3 million cut annualized

-$ 3,000,711 80% hijack of $620/year tuition increase

- $826,100 $40 million cut/transfer to IFR

($6,695,131) Total Cut (-15.0% of budget; -36.3% State support)

$3,360,600 Tuition generated revenue from $620/year increase

($3,334,531) Net Cut (-8.0% of budget, -19.0% of State support)


09-10 Potential Budget Actions (in millions)

Total Cuts ($3.3)

4% PSR savings factor $1.0

12% OTPS reduction $1.0

Total Savings $2.0

Remaining gap ($1.3)


SUNY and Geneseo are using the following advocacy points, and encourage students, families, and alumni to contact their legislators and the Governor to press these points.

  • Restore budget cuts! SUNY is disproportionately affected (vs. CUNY & private colleges)

  • Fight tuition hijack­ – the equivalent of a tax on SUNY families and students

  • Support flexibility and a new legal status for SUNY – which will protect SUNY from disproportionate cuts by the Governor’s Office

  • Support SUNY as a force for economic development - investment in human capital for all of New York State and especially upstate will lead to an improved economy


For a variety of reasons both financial and educational, Geneseo is committed to retaining highly qualified faculty and staff despite the current budget climate. The College will seek to manage its budget to avoid retrenchment and lay-offs. From a strategic standpoint, the key is to look beyond the immediate budget problems and devote ourselves to planning for the future and seeking even more effective ways to continue to carry out our mission as an outstanding public liberal arts college. President Dahl fielded questions from the floor following his presentation.


Old Business



New Business




Chair Showers adjourned the All College meeting at 4:40 pm





College Senate Meeting

17 February 2009


Call to Order

Chair Showers called the Senate to order at 4:40 pm.


Adoption of the Agenda (College Senate Bulletin #5, p. 61)

The agenda was adopted without corrections or additions.


Senate Reports


President’s Report

No report


Provost’s Report

Interim Provost David Gordon briefly discussed (as a follow up from President Dahl’s budget report) ways to cope with the budget issues at this level – using our limited resources:

  1. Use resources we have in place in the most effective manner possible.

    1. Bringing Theory to Practice” project will coordinate and focus existing efforts to enhance student learning and development.

  1. Increase funding to help off set cuts in OTPS and faculty remuneration:

    1. One idea is increasing summer sessions – still in discussion phase.

  • On-line courses for summer session on very limited basis doing some to capture our own students.

  • Also increase revenue by offering “early bird” summer session courses which may include core course offerings to new students the summer before they enroll.

  • Gordon encouraged anyone wishing to have input into ways to increase enrollment in the summer to email him ( or Dean Radosh (

  1. Dr. Neve Gordon will present “Prospects for Peace between Israel and Palestine” at the Second Annual H. James Birx Lecture on February 18, 2009.

Chair’s Report

Chair Showers announced he will email all senate members charging them with the task of putting together a list of tangible problems created with this budget. He asked faculty senators to speak to their departments and chairs. Student and administrative senators were encouraged to speak with their departments and peers. Showers will do a compilation of responses and take to executive senate for discussion. The compilation will be used to converse with legislators, etc.


M. Stole asked if this was a local or SUNY-wide initiative and Showers responded only Geneseo at this time. President Dahl stated that all data and personal stories collected will be valuable advocacy tools for everyone.


Vice-Chair’s Report

No report – Vice Chair Wallace was absent.


Past-Chair’s Report

D. Granger reported that they are running a voting application and it appears to be working smoothly with only one password needed. Granger plans to do a brief presentation at the next Senate Meeting.

Treasurer’s Report

G. Hartvigsen – no report



University Faculty Senator’s Report

M. Lima – no report


Student Association Vice-President’s Report

D. McGee announced that Student Association was putting together a group of students to travel to Albany to provide advocacy for the budget in conjunction with President Dahl and Jim Milroy. He asked for consideration from faculty should students miss classes on February 23-24, 2009.


Reports of the Standing Committees of the Senate


Undergraduate Curricula

Meg Stolee reported deadline for proposal submissions is February 24, 2009 to the Dean’s Office. UCC will meet on March 10, 2009 to consider all the proposals.


UCC presented for Second Reading:

New Courses
Phys 113, General Physics I
Phys 114, N/Physics I Lab
Phys 115, General Physics II
Phys 116, Physics II Lab

Course Revisions
Phys 123, Analytical Physics I
Phys 125, Analytical Physics II

Course Deletions
Phys 111, General Physics I
Phys 112, General Physics II
No discussions, approved unanimously.

UCC presented for First Reading:

New Courses
Biol 220:  Research Techniques in Biology:  (subtitle)
Chem 209:  Intermediate Chemistry Laboratory
Educ   334:  International Student Teaching - Childhood Education
Educ 360:  International Student Teaching - Adolescence Education
Phil 222:  Philosophy and Religion in the Ancient Mediterranean
No discussions, approved unanimously.


Revised Course
Anth 209:  M/Ethnography of the Iroquois
No discussions, approved unanimously.


Revised Programs:
Asian Studies Minor
BA in Geography
BA in Geophysics
BS in Geochemistry
GSCI/CE BA (Five Year [3-2] Program)

No discussions, approved unanimously.

Undergraduate Policies

Leigh O’Brien reported on February 3, 2009. Her committee made the recommendation that the use of extra time for non-English speakers being allowed extra time be at the discretion of the faculty member. They did, however, wish to present the following motion on attendance being considered into grades.


The policy described in the Undergraduate Bulletin (p. 43) prohibiting the use of attendance in determining course grades is revoked. The use of attendance as a factor in grading is to be at the discretion of each individual instructor. The sentence “While attendance is in itself not a factor in the final grade for a course, faculty have the option of using levels of class participation, quizzes, and other activities in the calculation of a final grade” will be removed from the Bulletin.


Read more on the proposal on page 66 of College Senate Bulletin #5.


Jim Bearden clarified if he was correct in assuming that any faculty could use this policy. Showers affirmed.


D. McGee asked if this would require more than one reading and Showers responded that it would require two.


This motion if approved would become a recommendation to the President and at his discretion for action.

Motion approved for first reading with a few objections.


Graduate Academic Affairs

Susan Salmon – absent. Showers shared for Salmon that GAA will meet on February 24, 2009 to consider proposal submissions.


Student Affairs

Cristina Geiger was absent - no report.


Faculty Affairs

James McLean presented a motion regarding the proposed block scheduling of classes:

Be it resolved that:

Although it is recognized that the administration has authority to institute schedule changes, the Geneseo College Senate is disappointed that the Dean of the College did not seek Senate advice and consent concerning the proposal for block scheduling of classes. While we recognize the effort to obtain input through open meetings, in the future we encourage the administration to utilize the established college governance system.


G. Hartvigsen clarified that the dean came and asked for endorsement for trial in fall 2009. Showers stated that the Executive Committee is not empowered to act on the college senate. Hartvigsen asked if the dean did not seek the advise of Executive Senate and Showers responded no.


Following a discussion, the motion was carried with one objection.


Old Business



New Business




At 5:01 pm


Respectfully submitted,

Connie Hurlburt

Recording Secretary to College Senate



Executive Committee Meeting Minutes

10 March 2009



Present: D. Gordon, C. Geiger, D. Granger, G. Hartvigsen, M. Lima, D. McGee, J. McLean, B. Morgan, L. O’Brien, S. Salmon, D. Showers (Chair).


Call to Order

Chair Showers called the meeting to order at 4:00 pm.


Adoption of the Agenda

The March 10, 2009 meeting agenda was adopted as presented with the addition of the discussion of the nominations for the Strategic Planning Group as brought forward by Maria Lima.


President – Christopher Dahl

President Dahl absent – no report.


Provost – David Gordon

Gordon made a few announcements:

  • The college is seeking nominations for outstanding faculty for several awards and Gordon asked for help in encouraging nominations from colleagues. Nominations are due by April 3, 2009 at 5:00 pm. The awards are:

    • President's Award for Excellence in Academic Advisement

    • President's Award for Excellence in Research and Creativity

    • Drs. Carol and Michael Harter Endowment for Faculty Mentoring Award

    • Joseph M. O'Brien for Excellence in Part-Time Teaching

Showers inquired if there are typically ample nominees for these awards and Gordon responded yes to his knowledge. He did, however, want to remind the campus that this year there will not be any cash awards tied to these local awards but he stressed they remain great honors.


  • Bringing Theory to Practice – Gordon stated that the committee met for their first time last week and had a very lively discussion. The next meeting is March 12, 2009 and anyone interested is welcome to attend. This is a project bringing together Academic Affairs and Student and Campus Life trying creating a cohesive campus environment, contributing equally to student learning and their personal/emotional development.


  • The Provost area continues to look at ways to save a few dollars in academic affairs for next year (i.e., room usage and tightening up scheduling, etc.) – generally trying to find easiest ways to save money.

Following a question from James McLean about tightening the schedule, Gordon shared some of the reasoning:

  • a chain reaction will occur in scheduling with Bailey (especially 135) going off-line in the fall;

  • if class sizes start getting larger, classes may have to move to other places;

  • low enrolled courses will need to be examined and situation-by-situation discussed;

  • Gordon and Dean Radosh will be going department-by-department talking with chairs about changes, consolidation efforts and looking at each change on a situation-by-situation basis.

  • Lima noted that a resolution is being brought to the Senate floor to involve us in discussions with the administration about the budget. She stated not all campuses appear to be feeling the same budget constraints and asked about the campus budget committee. Gordon noted that he is currently talking about these issues with department chairs. Showers noted that the budget committee deals with discretionary spending and has not met this year because there are no monies to make decisions about.


Chair – Dennis Showers

Chair Showers reported:


Open Forums on Governance

Showers plans to host open forums on governance in early April. Some student senators have already talked to him about having a forum with senate members and students so they can learn about the Senate, share their concerns and give feedback, etc. He has decided to find three dates and will let the executive committee know the dates and place as soon as possible so they may be involved. He is trying to get as much conceptual input as we can into the change process before we get into next year in trying to make changes.

  • Open Forums on Governance

    • Students

    • Non-teaching professionals

    • Faculty


Senate publication:

Showers shared he has been thinking about holding forums on topics relevant to governance. His ideas include asking faculty with over 20 years of experience for publications (i.e., position papers, research on the institution, etc.) and publish these in the name of senate. He would like to contact faculty on campus who have been teaching for 20+ years and ask them to write in one page one piece of advice that they could pass on to beginning faculty members. This would then be compiled and printed and available to pass on to new faculty at orientation – a gift from the Senate with an appendix – this is Senate, what your role might be after you have established yourself, service opportunities, etc. Showers asked for feedback. Following a discussion, everyone concurred that it is a good idea.


Course proposals put forward for fine arts core credit:

Showers explained that a proposal was put forward for fine arts core credit. He explained that the fine arts area has performance procedures (ensemble courses: theatre, music and dance) which gives one credit for participation and you can do it up the three times. The proposal is that by participating in three, you could then use those three credits in one discipline (not a collection) as one fine arts core course. UCC is currently meeting and discussing this situation. UCC and the Policy Committees have concerns on how to proceed.


UCC is considering the course proposals and possibly pass them pending approval of the new policy. The policy and courses are going through the system in parallel. If that occurs, the constitution allows Dennis to offer the following options:


  1. Publish (at least a week ahead) in Bulletin and present for second reading by waiving the first reading.

  2. Two meetings in April (last meeting of old Senate and first meeting of new Senate).

  3. Add a special meeting in May.

  4. Let the process play out.


Following a lengthy discussion, the vote was to add a special meeting in May.


Vice-Chair – Ed Wallace

Wallace was absent – no report.


Past-Chair ­– David Granger

Granger reported that the new voting application is ready. He acknowledged the excellent development work by Kristin Shumway and Paul Jackson (C.I.T.) for their help in this project. Granger plans to make a brief presentation at the next Senate meeting.


Secretary – Brian Morgan

No report.


Treasurer – Greg Hartvigsen

No report.


University Faculty Senator – Maria Lima

Lima reported:

  • A conference celebrating the 60th anniversary of SUNY with a historical approach will be held in Albany on April 3-5, 2009 and she hopes Geneseo will be represented.

  • Transfer Appeal Process – Lima is serving on this committee and she reports that while they have not received any appeals they are ready to assist in this process.

  • Resolutions passed around and briefly discussed the resolutions to be presented at next Senate meeting:

    • Assessment on Consultation and Collaboration

    • Resolution on Assessment Streamlining

    • Resolution in Support of Graduate Education and Creative Activities – she may not take to Senate due to its ambiguity.


Vice President, Student Assoc. – Dean McGee

McGee reported that approximately 25 students travelled to Albany today to meet with their legislators and advocate for the budget. McGee, President Dahl and Jim Milroy travelled to Albany for SUNY Day and he shared that many legislators seemed unaware that the Governor could take away funds and sweep them into the general fund.


He suggested that the open forum in senate wouldn’t need to be divided into three but held together. Showers responded that it would have individual emphasis but anyone would be welcome to attend any session and thanked McGee for his good thoughts.


Reports of the Standing Committees of the Senate


Undergraduate Curricula

Meg Stolee was absent due to meeting with UCC at the same – no report.


Undergraduate PoliciesLeigh O’Brien

O’Brien reported that they are now working on proposals:

  • Attendance Policy

  • Fine Arts Policy

  • Extending time for students who English is not their native language.


Graduate Academic Affairs Susan Salmon

Salmon reported that the “brilliant” 5-year science program is going forward.


Student Affairs – Cristina Geiger

Geiger reported that her committee met and wanted to make recommendations to the graduation committee. The committee was upset when President Dahl told them this was not their issue. SA is now working with the Faculty Affairs Committee on two issues:

  • block advisory

  • advisory task force report


Faculty Affairs – James McLean

McLean reported that the Task Force on Advisement held a joint meeting with Student Affairs and. FAC also working on block scheduling and will be meeting with Radosh in April to arrange for a way that as part of Senate FAC can assist her in evaluating block scheduling. McLean sees this as getting a voice in the process and assisting the Dean.

More immediately FAC is nearly finished with a proposed replacement for the H form and expects to be ready to present it at a future Senate meeting.


Old Business



New Business

Showers – Strategic Planning Advisory: Constitution says we must give president two (2) names for each position:

  • 2009-2011

  • 2009-2012


Current Members

Greg Hartvigsen: 2007-09

Paul Schacht is 2007-2010



Elaine Cleeton (Sociology)

Greg Hartvigsen (History)

Steve Padalino (Physics)


Motion was made by J. McLean and seconded to close the process. Unanimously passed.


Discussion on budget:

Chair Showers sent members a compiled list of budget impacts on their departments and asked for input on what to do with this list. Following a lengthy discussion on this list, Showers will send a second draft of concerns and asked members to review. A quick turn around was also noted. One use will be to share with Governor Paterson during his upcoming visit. Showers thanked everyone for their input



The meeting was adjourned by Chair Showers at 5:04 pm


Respectfully submitted,

Connie Hurlburt

Recording Secretary for College Senate




Minutes of All College Meeting

24 March 2009


Present: J. Allen, M. Bagel, D. Baldwin, J. Bearden, J. Behrend, B. Bonfiglio, C. Brown, D. Brown, D. Campbell, S. Chen, R. Coloccia, President Dahl, S. Derne, D. DeZarn, J. Dolce, J. Elmore, V. Farmer, C. Filice, C. Geiger, S. Giorgis, D. Gordon, D. Granger, A. Gu, K. Hannam, M. Harrigan, W. Harrison, G. Hartvigsen, A. Herman, K.D. Hoffman, M. Jensen, J. Johannes, A. Jung, T. Kenney, K. Kirkman, C. Kreutter, K. Levison, J. Lewis, N. Lombardo, J. Lovett, G. Marcus, C. Matthews, D. McGee, B. McIntyre, J. McLean, B. Morgan, J. Morse, L. O’Brien, T. Paradis, D. Raynor, S. Salmon, F. Sheikh, Sheldon, Chair D. Showers, A. Steinhauer, M. Stolee, S. Stubblefield, C.M. Tang, R. Vasiliev, M. Whitt

Guests: D. Anderson, I. Bosch, C. Easton, A. Tajima

Call to Order

The All College meeting was called to order by Chair Showers at 4:03 pm.


Adoption of the Agenda

The agenda of the March 24, 2009 All College Senate meeting was accepted as presented (College Senate Bulletin #6, p.70).


President’s Budget Update – Christopher Dahl

President Dahl reported that at the last All College Senate meeting he gave a detailed budget briefing spelling out the actual financial impact of the proposed Executive Budget at both the campus and system level. One term he used then was fiendishly complicated to describe the State and SUNY budget, and he reiterated that the term remains appropriate today. He provided an update on SUNY’s advocacy efforts and what little we know about what is actually going on in the budget negotiations. We are approaching the April 1st deadline for passing the budget under State law, but he noted that it does not mean that there will necessarily be an on-time budget. While the budget has been passed as late as early August in recent years, Dahl expects that this budget will be enacted relatively close to the deadline. The budget deliberations among the governor and the leaders of Senate and Assembly are cloaked in even greater secrecy this year.


Geneseo’s lobbying efforts have included:


  • Intensive lobbying on SUNY DAY.

  • A delegation of 30 Geneseo students went to Albany on March 10, 2009 to lobby and demonstrate.

  • Dahl traveled to Albany on March 10, 2009 and met with SUNY graduates serving in either house of the legislation). He and other SUNY presidents had a special meeting with David Valesky (of the Syracuse area) and Darrell Aubertine (of the Oswego/north country area) – two upstate members of the Senate majority with a number of SUNY constituents or campuses in their districts. The presidents advocated strongly for SUNY restoration, at least of the student tuition monies taken, and argued SUNY also needs all sorts of regulatory reforms where we would be allowed to transact business without elaborate prior approvals and great delays from either the attorney general or comptroller’s office. It appears that the state senate is inclined to do budget restoration for SUNY budget items. However, according to a recent conversation with Assemblyman Joe Morelle, the assembly seems less willing to address SUNY restorations.

  • Governor Paterson came to Geneseo on March 12, 2009.

  • Dahl has met with the Buffalo News and Rochester Democrat and Chronicle editorial board, making the case for SUNY budget restorations.

  • Our main item as a campus specifically is to secure funding to complete the Doty Project and we continue working hard on that.


Dahl concluded by commenting that, while he cannot express a great deal of hope for budget restorations, he remains very thankful for the advocacy of students, faculty and staff. He is hopeful we will get moderate restorations to the SUNY budget, but the budget picture is opaque at best. The restoration would ideally offset some of the funds swept (or hijacked as he likes to say) from the tuition increase.


Nomination Committee Report:

Jan Lovett presented the slate of nominees for the Spring 2009 elections:


Officers for Senate (Lovett called for nominations from the floor – received none):


Dennis Showers, Education


Vice Chair

Christopher Leary, Mathematics

Duane McPherson, Biology



Brian Morgan



Catherine Adams, History

Gregg Hartvigsen, Biology


A motion to was made by R. Vasiliev and seconded to close the nominations for Officers for Senate. Unanimously carried.


Nominees for Senator-at-Large, > 6 years (Lovett called for nominations from the floor – received none):

William Gohlman, History

Janice Lovett, Biology

Duane McPherson, Biology

Robert Owens, Communicative Disorders & Science

Sharon Peck, Education

Amy Sheldon, Geological Sciences

Margaret (Meg) Stolee, History


Nominees for Senator-at-Large, < 6 years (Lovett called for nominations from the floor – received none):

Robert Doggett, English

Jonathan (Jon) Gonder, School of the Arts

Meredith Harrigan, Communication

Aaron Heap, Mathematics

James Kernan, Geography

Marilyn Klotz, Political Science & International Relations

James McGarrah, Chemistry

Leigh O'Brien, Education

Atsushi Tajima, Communication


A motion to close the nominations was made by D. Baldwin and seconded. Unanimously carried.


Nominees for Professional Leave Review Committee (Lovett could not accept nominations from the floor.)

Social Science Area:

Anne Eisenberg, Sociology

Kenneth Kallio, Psychology


School of the Arts:

Patrice Case

Gerard (Gerry) Floriano


Nominees for the General Education Committee

Humanities Area:

Kenneth Asher, English


School of the Arts:

Amy Stanley


Social Sciences:

Lori Bernard, Foreign Languages

Steve Derne, Sociology

Paul Pacheco, Anthropology


Lovett expressed her sincere appreciation to the members of the Nominations Committee for their willingness to do what so many of us find difficult, ask another faculty member, who they might not even know well, to give more of their precious time and energy as a participant in College Governance. They succeeded in producing an excellent slate for you to choose from.

Melissa Sutherland

Atsushi Tajima

Sharon Peck

Ben Laabs

Jim Williams


Showers thanked Lovett and her committee for their diligent work and Dahl noted that the sense of the meeting was to commend the energetic efforts of the Nominations Committee – and the Committee received a round of applause from the floor.


Old Business



New Business




The All College Senate meeting was adjourned at 4:16 pm.





Minutes of Senate Meeting

24 March 2009


Call to Order

The Senate meeting was called to order by Chair Showers at 4:17 pm.


Adoption of the Agenda

The agenda of the March 24, 2009 Senate meeting was accepted as presented (College Senate Bulletin #6, pp.70-72).


Senate Reports

President – Christopher Dahl

Provost Search – Dahl thanked the Provost Search Committee for their excellent work and acknowledged the members of the college community for their careful attention to this important process. He explained that offers were extended but without success. Dahl commended the committee for listening well with careful discussions of the situation. The committee will now be going back into the pool and inviting two or three candidates for a campus visit within the next few weeks. Dahl stated that this pool has been extraordinarily strong and diverse and he expects to see more good candidates visiting campus soon.


Dahl shared that the SUNY and the Promise of Public Higher Education in America, A scholarly Conference on SUNY 60th Anniversary will be presented on April 3-5, 2009 at the University of Albany. Wayne Mahood will be presenting "The Transformation of SUNY-Geneseo" and President Dahl will serve as a facilitator.


Dahl announced that the annual President’s Diversity Lecture will be delivered by Maria Guajardo, director of the mayor’s Office for Education and Children in Denver. She will address “Navigating Across Cultures” on Tuesday, April 7, 2009 at 7:00 pm in Newton 204. Everyone was encouraged to attend.


Provost – David Gordon

Gordon made several brief announcements:


  • Campus Awards (emailed announcement was sent) seeking nominations for:

    • Academic Advisement

    • Faculty Mentoring

    • Part-time Teaching

Nomination deadline is April 3, 2009. Gordon asked that a nomination letter be no more than two pages. The nominations may be submitted via hard copy to the Provost Office (Erwin 205) or emailed to Jennifer Perry (


  • Fulbright Scholar Dr. Sun Qi Che of Central State University in Ohio will be hosting the screening of Beijing Bicycle on March 26, 2009 at 7:00 pm in Newton 204 as part of the Alan Lutkus International Film Series Program and everyone was invited.


  • Updated Bringing Theory to Practice Project: Two meetings to date (third meeting scheduled for March 26, 2009) with at least 20 people in attendance at each meeting. Participants excited by the prospect of discussing student engagement in and out of the classroom and generating further ideas on that topic. Gordon, Showers and Easton will be attending the national conference in April to begin talking with the other campuses about student engagement. Anyone with interest in getting involved was encouraged to attend a meeting.


  • Gordon met last week with Chief Academic Officers in Western NY, including SUNY campuses, university centers, and community colleges. Topics included:

    • sharing resources in these difficult budget times,

    • hiring and courses that are difficult to find instructors to teach,

    • sharing physical resources.

  • The officers will continue to have on-going discussions and Gordon asked that anyone with ideas for further discussion send them to him.


  • Gordon is holding open office hours in the Teaching and Learning Center on Monday, March 30, 2009 from 3-4pm in Milne 208.  He noted that while there will be no formal presentation, it will provide a chance for questions or conversation with the interim chief of academic affairs and everyone invited.


Chair – Dennis Showers

Showers reported that the Rochester Democrat and Chronicle published an editorial on March 8, 2009 “Fight off-campus binge drinking” citing “Geneseo and other colleges have limited authority when bad behavior occurs off-campus. But schools should insist that all students, no matter where they live, abide by a code of conduct that includes a prohibition on underage drinking. That might allow schools to discipline students who otherwise avoid law enforcement.” Following a conversation with President Dahl and others, Showers wrote an editorial letter to the paper on behalf of the faculty and Senate stating “… Geneseo’s existing Student Code of Conduct includes such prohibitions, applies to off-campus behavior and established a due process system to administer it…” He thanked Bob Bonfiglio and Tony Hoppa for reading drafts and for Bonfiglio convincing him to remove the phrase if you had bothered to make a phone call. Showers also noted that he signed the letter “chair” of the faculty and not “chairman” as printed. Anyone wishing to view his original letter may go to his outbox.


Dahl noted that the letter headline read “Coed must agree to follow code” proving they must do even more than just picking up the phone.


Vice Chair – Ed Wallace

Absent – no report.


Past-ChairDavid Granger

Granger reported on the development of the new voting application and introduced Kristin Shumway and Paul Jackson (CIT). Shumway explained the changes and enhancements:


  • Administrative side of application is where most changes made.

    • Made it easier to create and edit an election.

    • Easier to register voters:

      • use Geneseo user name and password.

      • confidentiality maintained.

    • Application allows opportunity to add referendums and descriptions.

    • Allows multiple elections to be held at the same time.

    • Future enhancements:

      • Mass email link.

      • Ability for special elections – with special groups selected.

    • Maintains confidentiality for voter – while it is recorded that a member voted, how they voted is not available.


Paul Jackson acknowledged Shumway’s excellent work on this project. Senate gave both of them a round of applause.


Secretary – Brian Morgan

No report


Treasurer – Gregg Hartvigsen

No report


University Faculty Senator ­ Maria Lima

Lima was absent due to hosting a speaker for the English Department but asked Chairs Showers to present two resolutions – College Senate Bulletin, #6, pp. 77-78, (she chose not to present “Resolution in Support of Graduate Education, Research and Creative Activities” as it has no impact on our work) from the 151st Plenary Conference for vote.


A vote will be taken and reported to University Faculty Senate:


Resolution on Consultation and Collaboration

From the University Colleges

University Faculty Senate


Whereas the University Faculty Senate recognizes that the current financial crisis creates difficult choices for New York State and the State University; and,


Whereas the University Faculty Senate knows the current budget crisis is threatening the quality of public higher education in New York State; and,


Whereas the University Faculty Senate affirms our continued support for educational quality;


Therefore be it resolved that:

The University Faculty Senate calls for transparency and appropriate consultation between local administration and faculty governance prior to any major decision concerning allocation of resources that affects educational quality and curriculum.


151-02-1 Passed without Dissent

Resolution on Consultation and Collaboration

February 7, 2009


A motion was made to accept the resolution by Derne and seconded.



  • M. Stolee added that it should be Senate’s understanding that faculty governance will not participate in the cutting of faculty lines. If there must be retrenching or loss of jobs for faculty and staff, that would managements decision and not Senate’s. Chair – so noted.

  • K. Kirkman asked for clarification on local administration. Chair noted campus administration

  • L. O’Brien stated that this resolution feels vague.


Following a vote, the motion carried with a few dissents.


Resolution on Assessment Streamlining

From the University Colleges

University Faculty Senate


Whereas the multiple layers of assessment and accreditation in SUNY represent redundant efforts that have often become counterproductive to teaching and learning, and


Whereas those assessments are a costly use of faculty time and university resources; and,


Whereas those assessments represent a significant and real cost to the State University of New York, draining money from instruction and educational quality; and,


Whereas the UFS is committed to accountability, with evaluations that are efficient, effective, and applicable;


Therefore be it resolved that:

The University Faculty Senate recommends to the Provost that assessment be streamlined to reduce the multiple layers that now exist in SUNY; and that The Provost should work with the University Faculty Senate in assessment streamlining.


151-01-1 Passed without Dissent

Resolution on Assessment Streamlining


A motion was made to accept the resolution by Vasiliev and seconded.



  • R. Vasiliev stated it was the smartest thing she has read out of University Faculty Senate.

  • V. Farmer asked what “streamlined” means and to what degree does that mean affected by

hierarchal centralization? Chair – so noted.

  • Easton, guest of Senate and member of the College Assessment Committee, stated she dislikes this motion as it is general and tries to address all campuses and presumes all campus assessment is multi-layered and inefficient. This motion also ignores that assessment does have a good goal for all of us that is the improvement of learning for students. The motion tends to downplay the positive effects of assessment and she urged everyone to vote against this proposal.

  • Levison stated this motion combines discussion of assessment and accreditation and he does not believe they are the same thing and he agreed with Easton on this. Stated he did not feel that this was a clear or meaningful resolution.

  • K. Kirkman asked for clarification in what is entailed in assessment and accreditation. Showers briefly stated that assessment is the gathering of data for internal purposes to determine how well we meet the goals we set for ourselves. Accreditation is an assessment process that is done by an outside body to give us input on our programs or schools on multi-levels.

  • R. Vasiliev spoke for this and the reason there are multiple layers on assessment and accreditation and they are sometimes redundant and it is appropriate that we speak to that at least once. Seems vague because all campuses are thrown into one pool and we think here at Geneseo we do it right and she wanted it on the record that there are better ways of doing things.

  • F. Sheik asked if assessment improves the value of education beyond the measure of what we had before and President Dahl noted that in itself is an assessment question.


Following a vote, the motion carried with a few dissents.


Vice President, Student Assoc. – Dean McGee

No report


Reports of the Standing Committees of the Senate

Undergraduate Curricula – Meg Stolee


UCC moves for second reading:

New Courses

Biol 220: Research Techniques in Biology: (subtitle)

Chem 209: Intermediate Chemistry Laboratory

Educ 334: International Student Teaching – Childhood Education

Educ 360: International Student Teaching – Adolescence Education

Phil 222: Philosophy and Religion in the Ancient Mediterranean

Unanimously approved as presented.


Revised Course

Anth 209: M/Ethnography of the Iroquois

Unanimously approved as presented.


Revised Programs

Asian Studies Minor

BA in Geography

BA in Geophysics

BS in Geochemistry


GSCI/CE BA (Five Year [3+2] Program)

Unanimously approved as presented.


UCC moves for first reading:

New Courses

Biol 327: Molecular Ecology

Mgmt 250: Information Technology for Business

Mgmt/Econ 305: Quantitative Methods

Csci 259: Software Engineering and its Tools

Educ 347: Foundational Issues in Contemporary Education

Hist 111: World History I

Hist 163: African American History to 1877

Hist 164: African-American History from 1877

Intd 102: Residential College Seminar: (subtitle)

Intd 170: Strategies for College Success

Math 101: Welcome Mathematics Majors

Math 225: Honors Mathematics I

Math 226: Honors Mathematics II

Psyc 220: Applied Behavior Analysis

Socl 318: Environmental Sociology

Following a short discussion, unanimously approved as presented.



Revised Courses

Comn 160: Introduction to Mass Communication

Comn 251: Mass Communication and Society

Comn 346: Assertion, Conflict and Mediation

Comn 362: International Mass Communication

Comn 391: Seminar: Issues in Communication

English 370: Senior Reading

Socl 218: Environmental Sociology

Socl 290: Sociology of Work

Socl 347: Criminology

With no discussion, unanimously approved as presented.


Course Deletions:

Chem 117 N/Chemistry I Laboratory

Chem 125 Quantitative Analysis Lab

Chem 214 Qualitative Organic Analysis

Comn 204: Presentational Speaking in Organizations

Comn 270: Mass Media and Popular Culture: (subtitle)

Socl 215: Women and the Law

Socl 316: Juvenile Delinquency

Socl 335: Organizations and Society

With no discussion, unanimously approved as presented.


New Programs:

BS in Environmental Science

Following a short discussion, unanimously approved as presented.


Revised Programs:

BS in Biochemistry

BA in Biology

BS in Biology

BS in Business Administration

BA in Economics

BS in Accounting

Chemistry/3-2 Engineering

BA in Chemistry

BS in Chemistry

BA in Communication

BS in Education: Early Childhood and Childhood Education, Childhood Education, and Childhood

Education with Special Education (deletion of Linguistics Concentration)

BA in English: Track in Creative Writing

BA in French or Spanish

BA in Sociology

With no discussion, unanimously approved as presented.


Revised Minor:

Minor in Chemistry

With no discussion, unanimously approved as presented.


Deleted Programs:

Minor in Criminal Justice

Following a discussion, unanimously approved as presented


Meg thanked her committee, Deans Office and the department chairs for their important participation.



Undergraduate Policies – Leigh O’Brien

O’Brien reported that the committee met on February 24, 2009 and the minutes of that meeting are published in the College Senate Bulletin, #6 (pp. 79-80). The committee will continue addressing the issues of the Pass/Fail grading and the Fine Arts core credit issue.


Attendance Policy – O’Brien presented for second reading:


The policy described in the Undergraduate Bulletin (p. 43) prohibiting the use of attendance in determining course grades is revoked. The use of attendance as a factor in grading is to be at the discretion of each individual instructor. The sentence “While attendance is in itself not a factor in the final grade for a course, faculty have the option of using levels of class participation, quizzes, and other activities in the calculation of a final grade” will be removed from the Bulletin.


  • D. McGee shared that he has been speaking with other students about this policy and they share concerns about changing this policy as it takes away their academic freedom and wondered if it regresses to high school. He stated he is opposed to having it removed.

  • S. Derne stated that while this topic has not come up for years, there is a reason attendance.

  • Protect human subjects.

  • Participation in class is important – rely on each individual students voice.

  • SOFI change concerns ­– no longer done in classes.

  • C. Brown: Disagreed with concerns about regressing to high school. She noted that after college you will be required to be at meetings and your attendance will be noted. She also expressed concerns about small classes not being able to give credit for attendance. Showers acknowledged we take attendance at Senate.

  • J. Morse – seconded Derne’s comments statement and added that in curriculums such as education the importance of being faithful to your clients and kids. As to the point of being “required” to take attendance it rather ”allows” faculty to take attendance.

  • Mike N. stated the point of going to class should not be required but to learn in the best and most efficient way.

  • D. Anderson (SOTA) shared the safety issues with technical aspects requiring attendance for safety training and the ramifications to others.

  • K. Kirkman stated he finds lacking in the motion is a clear statement that it is at the discretion of each individual instructor.

  • D. Gordon spoke against the motion. He stated that the last 20 years focus should be on student learning and grading on the basis of attendance is not grading on what they have learned. Learning occurs most effectively when they are engaged and interested in the materials and punishing distracts from that. Thinks this is a step backwards.

  • A. Stanley shared that School of the Arts (Art, Dance, Drama, Music) need mandatory student attendance at it affects productions, etc.

  • J. Allen stated that this policy has potential for undesirable outcomes and that we should entrust individual faculty to use it judiciously (i.e., academic freedom, individual freedom). Since they are not requiring faculty to count, we should trust our faculty to use good discretion.

  • A. Herman stated his concern that we are pulling something out of Bulletin with long tradition and not replacing it with something else nor does this policy address how students can deal with potential concerns and problems. We need to provide guidelines for both students and faculty.

  • C. Salitan asked why this sentence in this policy exists in the first place? Showers noted that in 1978-79 Bulletin at the advising of College Senate with the approval of the administration.

  • McLean asked procedurally if this at the discretion of the Senate? Showers stated that our vote will be advisement to the president as a policy change which he could then seek input from the Provost.

  • R. Vasiliev spoke for this motion, out of respect to the faculty who teach and their understanding of what is necessary for them to do the learning as we have seen in several examples. She has been seen in several occasions. No ones wants to take attendance – thinks it should be left to the faculty discretion.


C. Freeman moved that we call the previous question and seconded.

All those in favor – motion carried with a few dissents.

Call for division: motion carried with the raising of hands.


In favor of resolution: motion carries with showing of hands (33 yea; 18 no).


Showers will send this recommendation to the President for his action.


Graduate Academic Affairs – Susan Salmon

Susan Salmon apologized to her committee for not being able to present the proposal on the 5th Year Science Program due an email glitch. However, she noted that due to the addition of the May 5th Senate meeting, the proposal will be presented for two readings this year.


Student Affairs – Cristina Geiger

No report


Faculty Affairs – James McLean

McLean had no formal report but stated that the Faculty Affairs Committee will be presenting a proposal of a new faculty evaluation report form (Form H). This has been in the works since 2000 and he expects that it will be published in the next College Senate Bulletin for consideration in the next two Senate meetings.


Old Business



New business




The College Senate meeting was adjourned at 5:19 pm.

Respectfully submitted,

Connie Hurlburt

Recording Secretary for College Senate



Proposed Personnel Evaluation Form


(Note: some formatting changed in pasting the document into this Bulletin. The properly-formatted document was distributed to the Faculty through Faculty-L on 15 April and to the Senate listserv on 16 April.)


Instructions for Completing the Personnel Evaluation Report


The Teacher-Scholar:

Geneseo’s faculty is a diverse community of teacher-scholars with individual strengths, who work together to advance the College’s Mission. Through dedication to teaching, scholarly and creative work, and service to the campus and wider communities, faculty promote Geneseo values of excellence, innovation, diversity, and community. Faculty roles are in consonance with the Mission, evaluation is aligned with these roles, and the reward structure is consistent with evaluation. The evaluation system acknowledges the importance of a diverse faculty (intellectually, pedagogically, and socially). Evaluation is clearly aligned with accepted faculty roles, the most valued of which is teaching. Because Geneseo is a community of teacher-scholars, the faculty is expected to participate in scholarly and creative endeavors, and in institutional governance. (abridged from Geneseo’s Conceptual Framework).

In decisions involving personnel evaluation, Geneseo faculty members are expected to show evidence of excellence as teacher-scholars and active engagement in service to the College, their discipline, and/or the public.

Productivity will be evaluated according to teaching (50%), contributions to the discipline (35%), and service (15%). Departments have established departmental guidelines for evaluating their respective faculty members.

The Personnel Evaluation Report (PER) is divided into three evaluative categories corresponding to these roles. The purpose of this form is to assist the Department Chair and Department Personnel Committee in presenting evidence for or against renewal, continuing appointment, or promotion.

The first category, “Contributions to Teaching,” concerns the role of the faculty member as an instructor. Excellence as a teacher includes activities that are both directly and indirectly focused on students. In addition to classroom effectiveness, a faculty member can contribute to student learning through other teaching activities (such as Directed Studies, thesis supervision, and performances), course development, college curriculum, developing discipline-related teaching methods, academic advisement and college activities that enrich student learning (such as Deliberative Dialogues and Teach-Ins).

The second category, “Contributions to the Discipline,” concerns the role of the scholar. Excellence as a scholar includes activities related to the faculty member’s specific discipline. Contributions to the discipline may include creation of new knowledge or products, integrative assessment of information, the scholarship of teaching, and/or the application of knowledge or products.

The third category, “Contributions to Service,” concerns the role of the faculty member as an engaged member of the College community, his or her respective professional community, and the public. Excellence as a civically engaged community member includes activities that directly and indirectly serve the College and the respective professional discipline and discipline-related activities that serve the general public. Contributions to service may include involvement in departmental, institutional, and professional committees or governance; involvement in campus events or organizations; peer reviewing or editing of professional publications; guest lecturing; and involvement in public outreach activities that are directly related to the respective discipline.

Suggested activities that may be considered for the three evaluative categories are found in the Appendix. The Appendix is a resource for academic employees and evaluators, NOT a checklist of items that every candidate must achieve. Departmental Guidelines, the needs of the College, and the candidate’s stage of career will determine which items in the Appendix are appropriate for an academic employee’s evaluation. In some departments, sources of information other than those in the Appendix may also be appropriate.

Ratings and Narrative

For each of the three categories on the PER, evaluators should provide a rating of “Meets expectations,” or “Does not meet expectations.” Expectations are defined by the Guidelines of each school or department.

Narrative comments must be provided to support each recommendation, including commendations for excellent performance as well as suggestions for improvement. These comments should give quality feedback to the candidate concerning his or her status relative to the departmental guidelines, and, for term renewals, his or her status with respect to eventually achieving continuing appointment. Narrative comments should include supporting evidence. If a need for improvement is identified, provide specific suggestions for type and method of improvement. If suggestions for improvement were included in previous evaluations, note progress toward improvement. Ratings of “Does not meet expectations” must be given with

1) specific feedback as to which standards of professional performance were not met,

2) suggestions for improvement, and

3) a written commitment to assist the individual in accessing resources required for improvement.

The section at the end of the document is to be used to summarize key points of the narrative to justify the final decision of “Recommended” or “Not recommended,” particularly in cases where the candidate’s performance in one or more categories was rated “Does not meet expectations.”

Material to be Appended

The Department Guidelines for renewal, continuing appointment and promotion should be included with the PER form.

Feedback to Candidate

Upon completion of the PER form, a copy is to be provided to the candidate. The Department Personnel Committee and Department Chair shall meet with the candidate to review the completed PER forms.

Personnel Evaluation Report (PER)

Contract Renewal, Continuing Appointment, or Promotion of Academic Employees

Candidate’s Name Date:

Evaluator’s Name/Rank:

Action Considered (check one):

Contract Renewal from (date) to (date)

Continuing Appointment starting (date)

Promotion from to

I. Evaluation of Contributions to Teaching

(Provide narrative commentary to describe sources and evidence supporting decision. Address each of the following topics and other topics specific to the department as stated on the Department Guidelines.)

Preparation for Teaching

Classroom Effectiveness

Other Teaching Activities

Contributions to Curriculum

Professional Development

Academic Advisement


Performance rating: _____ Meets expectations

_____ Does not meet expectations

II. Evaluation of Contributions to the Discipline

(Provide narrative commentary to describe sources and evidence supporting decision. Address each applicable topic and other topics specific to the department as stated on the Department Guidelines.)

Original Work



Scholarship of Teaching

Professional Development


Performance rating: _____ Meets expectations

_____ Does not meet expectations

III. Evaluation of Contributions to Service

(Provide narrative commentary to describe sources and evidence supporting decision. Address each applicable topic and other topics specific to the department as stated on the Department Guidelines.)

Disciplinary Service

Department and College Service

Public Service


Performance rating: _____ Meets expectations

_____ Does not meet expectations

IV. Conclusions

(Narrative summary and comments.)

NOTE: It would be unusual for ratings of “Does not meet expectations” in all areas to result in a final recommendation of “Recommended.”


Summary Decision: _____ Recommended for current personnel action

_____ Not recommended for current personnel action

Appendix: Suggested Sources and Types of Information

The following appendix is intended to assist in the identification of activities which could be considered in personnel evaluation. This Appendix is neither exhaustive nor exclusive. Departmental guidelines will contain more specific information concerning relative importance of various activities.

Sources of information relevant to evaluation:

Potential sources of information vary by discipline. These may include, but are not limited to:

  • A portfolio of teaching materials, including course syllabi, course outlines, lecture outlines, class activities, homework assignments, representative exams, etc.;

  • A written self-appraisal of successes and efforts to improve as a teacher-scholar;

  • Peer and Department Chair reports of classroom observations ;

  • Copies of publications, presentations, creative activities (or other appropriate evidence such as letters from editors, reviewers, or other discipline-related experts);

  • Detailed list of committee or administrative work, and discipline-related community activity;

  • Letters of support from colleagues, external research collaborators, service-related organizations, etc.;

  • Student evaluations (from survey responses, interviews, or letters from students).

For most types of information listed below, peers, supervisors, or experts in the field are the appropriate evaluators. Student evaluations can be applied appropriately only for assessment of classroom effectiveness, advisement, or mentoring.

Contributions to Teaching

Preparation for Teaching

Holds terminal degree (or licensing, if applicable) that is appropriate for discipline. Constructs syllabi that meet Senate requirements. Clearly identifies student evaluation procedures and learning outcomes. Sets expectations for students that are appropriately challenging for the course level. Chooses textbook, readings, or other materials at an appropriate level for the course. Meets department expectations for material in course outlines. Maintains currency in course content. Makes assignments that are appropriate for course level. Uses assessment procedures of appropriate format for course. Uses assessment procedures of appropriate difficulty for course level.

Classroom Effectiveness

Conducts well-organized class meetings. Clarifies purposes and procedures of small-group, laboratory, practica, or studio activities (if used). Clearly presents topics and key points of lectures (if used). Clarifies relevance and contributions to course objectives for lectures and/or activities. Invites students’ questions and/or comments as appropriate. Responds to students’ questions appropriately. Considers and adapts to the needs of a diverse population of students. Provides timely feedback on student performance.

Other Teaching Activities

Mentoring activities (e.g., directed study, research supervision, independent research or creative work, group community projects, service-learning programs, academic organization advisement). Maintains the number of office hours expected by the department. Clearly posts office hours.

Contributions to Curriculum

Proposes new or revised courses or programs. Uses innovative course materials, teaching techniques, or classroom technology. Contributes to committee work relevant to curriculum development or revision. Participates in interdisciplinary curriculum development, team teaching, programs, and/or grants.

Professional Development

Attends conferences, workshops, lectures, or other programs designed to improve pedagogy or curriculum development. Participates in roundtable, brown bag, or other forms of collaboration or faculty development.

Academic Advisement

Maintains advisee load that meets expectations of the department. Provides sufficient availability to meet academic advisement responsibilities. Participates in department-wide and/or college-wide advisement activities (e.g., workshops for students and/or faculty, orientation sessions). Meets department expectations of student satisfaction with academic advisement.

Contributions to the Discipline

Original Work

Maintains an active program of research or creative work. Publishes original research results in peer reviewed journals. Publishes original research results in monographs. Presents original research results at peer-reviewed professional conferences. Shows original creative work in juried presentations. Presents original music or theatrical work in an appropriate forum. Publishes articles relevant to teaching. Presents papers/symposia at teaching conferences. Produces grant proposals for internal funding. Produces grant proposals for external funding.


Publishes reviews of scientific or disciplinary literature in professional journals. Publishes scholarly textbooks. Organizes and/or leads symposia at professional conferences.


Publishes discipline-relevant articles for public dissemination. Presents discipline-relevant lectures, speeches, workshops, and/or symposia to community groups. Represents discipline through public media (e.g., newspaper articles or interviews, radio/television appearance). Serves on advisory boards or similar groups to provide discipline-relevant service. Provides direct services relevant to a clinical (e.g., speech pathology, psychology), educational, or other applied discipline. Provides consultation services relevant to applied disciplines. Presents competitively reviewed papers at professional conferences to communicate service or governance-related activities.

Scholarship of Teaching

Produces research and writing about the methodology of college instruction in a specific area (pedagogical content knowledge). Develops materials to support innovative pedagogy. Implements and evaluates the results of innovative pedagogy

Professional Development

Participates in professional organizations. Attends disciplinary conferences and symposia. Maintains currency in knowledge of the discipline.

Contributions to Service

Disciplinary Service

Participates in professional organization governance. Organizes conferences, shows, or conference sessions. Serves as a referee for scholarly publications. Serves as external review at other colleges and universities. Serves as editor or on editorial board for a professional journal. Writes book reviews or articles for the general public. Maintains professional organization membership.

Department and College Service

Serves as departmental chair. Works on departmental tasks and departmental committees. Contributes to departmental operations. Advises departmental student clubs. Manages departmental resources such as learning centers or colloquia.

Serves as coordinator for minors or interdisciplinary majors. Serves on College Senate, College-wide committees, or Task Forces. Participates in union governance. Mentors other faculty. Attends college ceremonies. Advises or organizes campus wide student groups or clubs. Participates in Residence Life programs.

Public Service

Develops or participates in public outreach activities directly related to field of expertise. Serves as a consultant in field of expertise.