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Updates for Geneseo Employees

***This webpage will be updated as new information becomes available. Please continue to check this site for the most current information.***

UPDATE July 29, 2020

Finally, as an additional reminder, on June 24, 2020, Governor Cuomo issued Executive Order 205, which requires individuals to quarantine for 14 days after traveling for 24 hours or longer to states that have a positive test rate for COVID-19 of higher than 10 per 100,000 residents or higher than a 10% positivity rate over a seven-day rolling average. For an overview of the Executive Order, please refer to Interim Guidance for Quarantine Restrictions on Travelers Arriving in New York State Following Out of State Travel, which was issued by DOH on June 24, 2020. 

On June 26, 2020, Governor Cuomo issued Executive Order 202.45, which modifies New York’s COVID-19 sick leave law (Chapter 25 of the Laws of 2020) to make employees ineligible for paid sick leave benefits if the employee travels to a state identified in Executive Order 205 after June 25, 2020 and the travel was not directed by the employee’s employer.

DOH maintains a list of the specific states for which quarantine is required following travel for 24 hours or longer: https://coronavirus.health.ny.gov/covid-19-travel-advisory.

Please continue to review our Restart Geneseo website for the most up to date announcements and resources.  And please remain in contact with your supervisors regarding work plans and schedules.  If you have any questions, please email hr@geneseo.edu. 

UPDATE JULY 15, 2020

As was shared in a recent campus-wide email, SUNY Geneseo plans to welcome students back to campus for the new academic year in August, with classes beginning on Monday, August 31, 2020.  SUNY Geneseo will continue to encourage the use of the telecommuting policy, where appropriate, through October 2nd, in an effort to limit the spread of the coronavirus.  Concurrently, we are planning for the phased return (throughout the summer) of our employees who are essential in serving our students.  All plans for our employees’ phased return to on-campus employment shall be arranged between the employee and their supervisor.

It is important to note that in preparation for bringing our employees back, vice presidents will work with area supervisors to develop and submit a plan that documents the measures that will be taken to help create a safe workplace for their staff and others.  These measures must include but are not limited to, basic infection prevention measures, physical distancing, the required wearing of face coverings, and possible office reconfiguration within the areas where workers are assigned.  In addition, supervisors are encouraged to consider staggered reporting/departing times for their employees so there are fewer people who meet at common entry and exit points. The campus as a whole is continuing to add more health and safety features across our facilities, department spaces, and classrooms.

Required Training Module
As part of the return to campus process, employees need to complete the COVID-19 Employee Information and Training Module.  The module contains a 12-minute video developed by New York State for our workforce.  The entire module takes approximately 30 minutes to fully complete.  You may access the training module by clicking the link for the COVID-19 Employee Information and Training.  

Daily COVID-19 Screening Process for those Coming to Campus
As indicated last week, all employees coming to campus must complete a daily COVID-19 screening process within one hour of their arrival to campus each day. A web-based screening tool is located on the myGeneseo portal and on the Human Resource web page.  

Request for Reasonable Accommodations
In addition, employees whose health condition falls within one of the CDC High Risk Categories or are pregnant may seek a temporary COVID-19 Workplace Adjustment using the SUNY Geneseo Reasonable Accommodation Request Form

Quarantine Restrictions on Travelers from High Risk States
As a reminder, on June 24, 2020, Governor Cuomo issued Executive Order 205, which requires individuals to quarantine for 14 days after traveling for 24 hours or longer to states that have a positive test rate for COVID-19 of higher than 10 per 100,000 residents or higher than a 10% positivity rate over a seven-day rolling average. For an overview of the Executive Order, please refer to Interim Guidance for Quarantine Restrictions on Travelers Arriving in New York State Following Out of State Travel, which was issued by DOH on June 24, 2020. 

On June 26, 2020, Governor Cuomo issued Executive Order 202.45, which modifies New York’s COVID-19 sick leave law (Chapter 25 of the Laws of 2020) to make employees ineligible for paid sick leave benefits if the employee travels to a state identified in Executive Order 205 after June 25, 2020 and the travel was not directed by the employee’s employer.

DOH maintains a list of the specific states for which quarantine is required following travel for 24 hours or longer: https://coronavirus.health.ny.gov/covid-19-travel-advisory.

Testing
We also encourage employees to be tested for COVID-19 prior to returning to campus. There is a listing of testing site location on the Human Resources webpage for those who are interested in being tested.

Childcare Needs for Fall
I know employees have questions and concerns related to childcare needs if the local school districts do not have onsite classes and programs this fall.  Human Resources is currently monitoring the situation.  We expect guidance from the State on this topic as conditions are known.

Many members of the campus community have been diligently working together to ensure that our campus has the health and safety of our students, faculty and staff at the forefront of everything we do.  We will continue this work and provide communication and periodic updates.  We will continue to update the campus community on training, education, and pre-screening requirements in which we will be asking our employees to participate.

As a reminder, please continue to review our Restart Geneseo website for the most up to date announcements and resources.  And please remain in contact with your supervisors regarding work plans and schedules.  If you have any questions, please email hr@geneseo.edu.  

UPDATE MONDAY, JUNE 29, 2020

The College is extending telecommuting for an additional period through July 17th for those employees who have agreements on file with Human Resources. We may need to move some people into essential services for on-site work as the summer progresses and campus needs evolve.  The College will continue to work on return-to-campus procedures and guidelines in alignment with the NY Forward Guide to Reopening New York 

As a reminder, employees who perform essential services and who are currently authorized to work on campus must follow social distancing protocols including, but not limited to:

  • Wear a face covering that covers the nose and mouth when in close proximity (less than six feet) with others, or in a public place. Employees working on campus who would like one for work purposes should contact Chuck Reyes, director of Environmental Health and Safety at reyes@geneseo.edu.  
  • Stay six feet away from others while in the workplace, including during meal and break periods.
  • Do not congregate or travel in groups. 
  • Wash your hands often
  • Stay home when you are feeling sick. 
  • Follow the Employee Testing and Evaluation Protocols when experiencing flu-like symptoms. 
  • NEW: complete the Daily COVID Screening Form for each day you are working onsite. We are currently working on a web-based  tool for the daily COVID screening process. In the meantime, for those employees currently working on campus, please use the attached paper form to complete the daily screening process.

Updates will be provided as new information related to re-opening procedures becomes available. We will also be reporting on training, education and other workplace practices in which we will be asking all employees to participate.  

UPDATE TUESDAY, JUNE 9, 2020

The College is extending telecommuting for an additional three week period through July 3rd for those employees who have agreements on file with Human Resources. The College will continue to work on return-to-campus procedures and guidelines in alignment with the NY Forward Guide to Reopening New York.

As a reminder, employees who perform essential services and who are authorized to work on campus must follow social distancing protocols including, but not limited to:

  • Wear a face covering that covers the nose and mouth when in close proximity (less than six feet) with others, or in a public place. Employees working on campus who would like one for work purposes should contact Chuck Reyes, director of Environmental Health and Safety at reyes@geneseo.edu.  
  • Stay six feet away from others while in the workplace, including during meal and break periods.
  • Do not congregate or travel in groups. 
  • Wash your hands often
  • Stay home when you are feeling sick. 
  • Follow the Employee Testing and Evaluation Protocols when experiencing flu-like symptoms.

Updates will be provided as new information related to re-opening procedures becomes available. Please note that at any point during Reopen NYs, the College could be required to scale back operations.

UPDATE WEDNESDAY, MAY 27, 2020

The College is extending telecommuting for an additional two week period through June 12th for those employees who have agreements on file with Human Resources. The College will continue to work on return-to-campus procedures and guidelines in alignment with the NY Forward Guide to Reopening New York.

Employees who perform essential services and who are authorized to work on campus must follow social distancing protocols including, but not limited to:

  • Wear a face covering that covers the nose and mouth when in close proximity (less than six feet) with others, or in a public place. Employees working on campus who would like one for work purposes should contact Chuck Reyes, director of Environmental Health and Safety at reyes@geneseo.edu.  
  • Stay six feet away from others while in the workplace, including during meal and break periods.
  • Do not congregate or travel in groups.
  • Wash your hands often.
  • Stay home when you are feeling sick.
  • Follow the Employee Testing and Evaluation Protocols when experiencing flu-like symptoms.

Updates will be provided as new information related to re-opening procedures becomes available. Please note that at any point during Reopen NYs, the College could be required to scale back operations.

UPDATE TUESDAY, MAY 26, 2020

Emergency Paid Sick Leave and Emergency Expanded Family and Medical Leave
Covid-19 Leave Request Form

UPDATE MONDAY, APRIL 20, 2020

Amid the ongoing COVID-19 pandemic, Governor Andrew M. Cuomo announced April 16th that all NYS on Pause functions will be extended until May 15th, including the direction for non-essential state employees to continue to work from home. 

UPDATE MONDAY, APRIL 13, 2020

Governor Andrew M. Cuomo announced that all NYS on Pause functions will be extended through April 29. The Governor also directed non-essential state employees to continue to work from home. Employees with alternate work location agreements to perform their work remotely will extend for the duration of the governor’s pause period.

UPDATE MONDAY, MARCH 30, 2020:

 Amid the ongoing COVID-19 pandemic, Governor Andrew M. Cuomo announced on Sunday, March 29, that all NYS on Pause functions will be extended for the next two weeks. The Governor also directed non-essential state employees to continue to work from home for an additional two weeks through April 15th. The state will re-evaluate after this two-week extension period. A reminder of how this affects SUNY Geneseo employees:

  • Non-essential employees will continue to work from home to the extent they are able. Employees will not be charging their accruals to fulfill this directive. Non-essential employees must call their supervisor or a designated contact no later than one hour prior to their regular start time so any change in status can be communicated.
  • As the operational needs of the response shifts, specific job functions or work locations may be modified accordingly. Agencies and authorities may change an employee’s designation from either essential or non-essential at any time.
  • All non-essential state employees will work from home under a Telecommuting Pilot Program designed to help limit the spread of COVID-19. The program was created through agreements with CSEA, PEF and UUP, and also applies to M/C employees. 
  • Essential employees are defined as those whose job function is essential to the effective operation of their agency or authority. The term also applies to employees who must be physically present to perform their job, and those who are involved in the COVID-19 emergency response. 
  • Non-essential employees are defined as those who do not need to be physically present to perform their jobs. The term also applies to employees who are not required to meet the core function and programs of their agency during this emergency response.
  • Supervisors were required to notify employees of their status (essential or non-essential) by March 17. Employees designated as non-essential outlined their work plan for the telecommuting program, secure resources needed to work from home, and met with their supervisors/colleagues. Non-essential services employees were released to begin the telecommuting program.
  • All telecommuters, excluding teaching faculty, are required to submit a work plan that includes hours worked and work completed. Employees must continue to treat a telecommuting day as a regular workday in which the employee must maintain a regular work routine. The telecommuting work plan can be documented on the College’s Alternate Work Location Agreement form.

In addition, the Governor’s directive includes a continuation of pay for student employees (those who are unable to work as a result of emergency measures taken in connection with efforts to mitigate the spread of COVID-19 and those working remotely). This directive applies to student employees on the NYS payroll only, for both temporary service as well as work-study payrolls. Supervisors need to share this information with their student employees. See the March 25, 2020 UPDATE below for information on student employees. 

Employees should continue to check their Geneseo email accounts and the Geneseo website to stay current with college operations, employee communications, and other relevant information. 

UPDATE WEDNESDAY, MARCH 25, 2020:

This update is for all student and college work-study employees and supervisors. We have been advised by SUNY Administration, that at this time, we should continue to process payments for all student employees (those who are unable to work as a result of emergency measures taken in connection with efforts to mitigate the spread of COVID-19 and those working remotely). This directive applies to student employees on the NYS payroll only, for both temporary service and work-study payrolls. **Supervisors need to share this information with their student employees.***  To assist in this effort, please follow the general guidelines below:

For the payroll period beginning 3/19/2020 - 4/01/2020

Students who are unable to work remotely: all student employees (student assistants and college work-study) who are unable to work remotely should be completing their timesheets in the Time and Attendance (TAS) system as if they had worked their regular schedule.

Students who are working remotely should complete their timesheets according to the hours they actually work. These employees will be paid for any actual hours worked as reported on their timesheet. If your actual work hours are less than your normal schedule, you are to make your timesheet equal to your normal scheduled hours. If you worked more than your normal scheduled hours you will be paid for all hours worked.

As of now, the Governor’s directive is for 2 weeks beyond the dates of issuance 3/19/2020- 4/1/2020.  As things change we will continue to keep you updated. Please remember that timesheets must be submitted and approved according to the Student Payroll Calendar.

If you have any questions at all, please email the payroll mailbox for assistance.

UPDATE FRIDAY, MARCH 20, 2020: 

Governor Cuomo has put New York State on PAUSE. All non-essential workers are directed to work from home and everyone is required to maintain a 6-foot distance from others in public. Governor Cuomo will sign an Executive Order mandating that 100% of the workforce must stay at home beginning Sunday, March 22, 2020 at 8:00 pm, excluding essential services. "Matilda's Law" will provide new protections for our most vulnerable populations which are New Yorkers age 70 and older, people with compromised immune systems and those with underlying illnesses. Here's what you need to know:

All non-essential staff will be required to work from home beginning on Monday (subject to change). Some essential staff may also be asked to work from home. Please contact your supervisor for more information. Please remove any items from campus that you will need to continue your work remotely, and personal items that you may want to take home for care and safekeeping such as fish or plants. Supervisors should work with staff to develop remote communication plans for the duration of this order.  

UPDATE Monday, March 16, 2020:

Governor Andrew Cuomo directed all New York State employees that are designated as non-essential, to not report to work for the next two weeks starting on Tuesday, March 17. At this time, non-essential employees shall work from home to the extent practicable. Where non-essential employees can be assigned to perform critical work outside their normal state workplace, this is permitted. Employees will not be charging their accruals during this time. Please note that the designation of "non-essential" is for the purposes of the current COVID-19 situation and does not mean your work is not valued or needed.

New York State entered into agreements with CSEA, PEF, and UUP on Tuesday, March 17, allowing for a statewide pilot telecommuting program. This program has also been extended to M/C employees. This program allows employees to work from home to help limit the spread of COVID-19. All employees who anticipate working remotely, even if deemed essential, need to complete the Alternative Work Location Agreement. These applications need to be approved by supervisors, department heads, the AVP of Human Resources and the appropriate Cabinet-level Administrator prior to anyone working remotely under this plan. Please work with your supervisor to ensure a mutual understanding of your plans so we can continue the work necessary to keep our college operating. This will allow the College to understand who is working where, and what state equipment is being used. Please review Pilot Statewide Telecommuting Program before submitting your application. 

A "Non-essential" employee is defined as anyone who does not need to be physically present to perform job functions or they are not required to meet the core function and programs of their agency during this emergency response. 

An "Essential employee" is defined as anyone whose job function is essential to the effective operation of their agency or authority, or who must be physically present to perform their job, or who is involved in the COVID-19 emergency response. If you are deemed an essential employee per the Essential Services Personnel Policy, this designation should be on your employee ID card and you recently received a letter designating this status to you on September 11, 2019. Agencies and authorities may change an employee's designation from either essential or non-essential at any time. 

Paychecks

Beginning March 23, paychecks will be mailed to the address that is currently on your paycheck. It is vitally important that you have the correct address on file with the Payroll Office. Address changes must be made by Tuesday the week before the affected check date. For example, if you need to correct your address for the April 1 paycheck, the Payroll Office needs to have your address change information no later than March 24, to effect these changes. A change of address can be made on the SUNY Employee Portal. or email payroll at payroll@geneseo.edu. For those of you who are not currently enrolled in Direct Deposit, we strongly encourage you to sign up.