Frequently Asked Questions

When can I book the space for my event?

*Non-academic space, such as spaces in the College Union, can be booked 18 months prior to the date of your event. However there are some scheduling priorities. Please read our policies for more details.

Can I hold a room, just in case I need it?

Yes. But, if we receive another request for the same space you will be given two weeks to confirm your reservation or you will be forced to release that reservation.

How much will my event cost?

Cost depends on the scope and complexity of your event. Campus Scheduling can provide guidance on budgeting for your event. Call Campus Scheduling and they will help you understand the different costs associated with your event.

How do I order food?

All food and beverages must be ordered through Campus Auxiliary Services (CAS). Campus Scheduling can assist in planning a menu to meet the needs and budget, but once you know your needs, contact CAS at 245-5666 to place your order. All food orders should be placed at least two weeks prior to the event.

Is it required that I order food through CAS?

Yes. However, under special circumstances a food waiver can be requested. Please contact CAS to request information about food waivers.

Can I rearrange a meeting room to meet my group's needs?

Yes. But, you must return the room to the condition which you found it or there may be costs associated with replacing furniture to its original location.

What do I do if I get to my event and the room is not useable?

If you arrive at your event location and the room is locked or not useable for some reason, please contact Campus Scheduling at 245-5500 (during normal business hours) or the Custodian On-Duty at 245-5656 and the appropriate assistance will be provided.