Student Payroll

Part-time, temporary employment provides students with valuable work experiences and earnings, while simultaneously providing the College with capable employees. Adherence to policies related to student employment will assure consistency in the application of personnel practice to Student Assistants, and will comply with Federal and State laws and regulations.

 It is especially important to understand the forms and employment paperwork that is necessary to hire and pay student workers. It is the supervisor's responsibility to ensure that all employment paperwork and bi-weekly timesheets are complete, accurate, and turned in on time. Adherence to these procedures will assure consistency in the application of personnel practice.

We hope the materials here provide useful information.  As always, we are available to assist in any way we can.

Student Employment Supervisor Handbook

Payroll Calendar

Forms related to Student payroll can be found here under the Student section

Student Payroll Eligibility

Students on FWS and TS payroll must meet the following criteria:

Fall and Spring Semester Appointments:

• Student is currently registered for at least twelve (12) credit hours*

•  Student is currently enrolled at SUNY Geneseo

*Temp Service/Student Assistants who do not meet the credit-hour eligibility criteria are not allowed to work.

Summer and Semester Break Appointments:

•  Students must have been enrolled full time the previous semester and be enrolled full time in the next fall semester

•  Students from other SUNY campuses including Community Colleges may be employed during college vacation periods (summer or semester break) if Geneseo students are not available. A copy of their campus student identification card and official proof of registration at SUNY campus or Community College must accompany the Student Appointment Form.

• New students who have been admitted to the College may not be employed in temporary service positions in the summer preceding their full-time enrollment.

 If a student withdraws from the College, graduates, is academically dismissed, or is separated by any other method, he/she must immediately stop work. It is the supervisor's responsibility to monitor student enrollment.

Appointment Forms

A new appointment form MUST be submitted when the following occurs:

• Beginning of each Fall semester regardless of previous employment
• New Employment beginning Spring Semester
• Appointments for all Summer employment, regardless of previous employment
• Any time there is a change in hourly rate or account number

The Appointment Form is the document that actually creates the student payroll record. Timesheets will not be processed unless the appropriate forms have been completed and the student record has been established in the payroll system (SUNY HR). Incomplete appointment forms and/or timesheets received without an accompanying appointment form will be returned to the department and will delay payment to the student.  It is crucial that appointment forms have the correct first day of work as the appointment date.