Human Resources Forms

How do I...

1. Change my address and/or personal information?

Personal Information Self-Service Online Link*

*Use this link to update your address, legal name and view your paycheck. If any other information needs updating such as name, degree, emergency contacts, etc., please print the Personal Information form and send to Human Resources & Payroll Services, Doty Hall 318. For further instructions, view this helpful powerpoint: Instructions for Accessing Self-Service Link

Additionally, when you change your address -- remember you will need to contact any union sponsored benefits that you may have (dental, vision, life insurance, etc.) and your retirement carriers including any tax-deferred annuity providers you may have. PRINT THIS ADDRESS CHANGE LIST DOCUMENT FOR CONTACT INFORMATION.

2. Add a newborn to my health insurance coverage?

To add a newborn baby to your health insurance, you'll need to complete the NYS Health Insurance Transaction Form (PS 404) which is found in the benefits section of this HR Forms page. Complete Nos. 1-9, add the newborn baby's name and date of birth in No. 13, then sign and date. Once you receive the baby's birth certificate and social security card, you will need to send copies of each to Victoria Phipps (phipps@geneseo.edu).

3. Contact your Health Benefits Administrator (Victoria Phipps)?

Contact your HBA within 7 days of life-changing events to best avoid delays in coverage and retro charges in your paycheck! Examples of life-changing events are:

change in marital status;
the birth of a baby;
change of address;
going on a leave without pay;
retirement;
check out the full list HERE

You will need to complete the NYS Health Insurance Transaction PS 404 Form. Additional documentation may be required. Contact Victoria at phipps@geneseo.edu or 585-245-5616.

New Employee Required Forms Packet

Employee Information Form
Employment Eligibility Form I-9 (DocuSign version)
DocuSign Form I-9 Instructions: You will need to choose an "authorized representative" to view your documents and complete page 2 of this form for you. You will need to provide their name and email in the DocuSign Form I-9. You can designate a friend, family member, supervisor, etc. to be your authorized representative. Additional documentation is required. On the first page, you will complete your employee information, electronically sign and date. On page 2, you will need to present unexpired, original documentation that shows proof of identity and work authorization to your authorized representative. Please see page 3 of the Form I-9 for the acceptable documents showing proof. You can present one document from List A OR a combination of documents from List B and C. You will need to upload your proof of identity and work authorization documents into this DocuSign I-9 form.
Employment Eligibility Form I-9 (paper version)
- Lists of Acceptable Documents for I-9 Form
Background Release
Oath of Office
Confidentiality Agreement
Federal Withholding Form W-4
- IRS Tax Withholding Estimator
NYS Withholding Form IT-2104
Direct Deposit - A voided check is required
- Guide to Completing the Direct Deposit Form
Direct Deposit Re-Activation Form (for returning employees whose account information has not changed)
Employee Policies Overview Checklist
Employee Policy Overview
(Optional) Invitation to Self-Identify for Veterans
(Optional) Voluntary Self-Identification of Disability
Long Term Disability Waiver Request Form (UUP and MC Professional)

New Student Employee Required Forms Packet

Employment Eligibility Form I-9 (DocuSign version)
DocuSign Form I-9 Instructions: You will need to choose an "authorized representative" to view your documents and complete page 2 of this form for you. You will need to provide their name and email in the DocuSign Form I-9. You can designate a friend, family member, supervisor, etc. to be your authorized representative. Additional documentation is required. On the first page, you will complete your employee information, electronically sign and date. On page 2, you will need to present unexpired, original documentation that shows proof of identity and work authorization to your authorized representative. Please see page 3 of the Form I-9 for the acceptable documents showing proof. You can present one document from List A OR a combination of documents from List B and C. You will need to upload your proof of identity and work authorization documents into this DocuSign I-9 form.
Employment Eligibility Form I-9 (paper version)
Lists of Acceptable Documents for I-9 Form
Federal Withholding Form W-4
NYS Withholding Form IT-2104
Direct Deposit - A voided check is required
- Guide to Completing the Direct Deposit Form
Direct Deposit Re-Activation Form
Student Employee Retirement Option

Classification Forms

Job Description Questionnaire

Independent Contractor - Checklist for Determining Workers Status

Independent Contractor - Guide to Determining Workers Status

Request for Reclassification of Classified Position

Recruitment & Selection Forms

Applicant Release for Background Investigation

Facilities Services Application for Employment

Internal Career Advancement Request Form

Invitation for Self-Identify for Veterans

Offer Summary for New Faculty Appointment

Offer Summary for New Professional Appointment

Offer Summary for New M/C Appointment

Staffing Plan Support Documentation Form

Vacancy Announcement (Classified Service)

Vacancy Announcement Facilities Services (Classified Service)

Voluntary Self-Identification of Disability

Waiver of Recruitment

Appointment Forms

Employee Information Form

Extra Service Form/Extra Service Matrix

Form I-9, Employment Eligibility Verification (Docusign Version)

DocuSign Form I-9 Instructions: You will need to choose an "authorized representative" to view your documents and complete page 2 of this form for you. You will need to provide their name and email in the DocuSign Form I-9. You can designate a friend, family member, supervisor, etc. to be your authorized representative. Additional documentation is required. On the first page, you will complete your employee information, electronically sign and date. On page 2, you will need to present unexpired, original documentation that shows proof of identity and work authorization to your authorized representative. Please see page 3 of the Form I-9 for the acceptable documents showing proof. You can present one document from List A OR a combination of documents from List B and C. You will need to upload your proof of identity and work authorization documents into this DocuSign I-9 form.

Geneseo Employment Recommendation Form (GER)

Oath of Office Statement

Professional Staff Request for Review of Salary Increase or Promotion

Request for Approval of Extra Service - MC Employee (UP6)

Request for Approval of Extra Service - UUP Employee (UP8)

Request for Approval of Professional Appointment - Continuing, Permanent (UP3)

Separation Sign-off Form

Tenure Clock Stoppage Form

Title F Leave Application

Volunteer Application

Benefits Forms