- How do I...
-
1. Change my address and/or personal information?
Personal Information Self-Service Online Link*
*Use this link to update your address, legal name and view your paycheck. If any other information needs updating such as name, degree, emergency contacts, etc., please print the Personal Information form and send to Human Resources & Payroll Services, Doty Hall 318. For further instructions, view this helpful powerpoint: Instructions for Accessing Self-Service Link
Additionally, when you change your address -- remember you will need to contact any union sponsored benefits that you may have (dental, vision, life insurance, etc.) and your retirement carriers including any tax-deferred annuity providers you may have. PRINT THIS ADDRESS CHANGE LIST DOCUMENT FOR CONTACT INFORMATION.
2. Add a newborn to my health insurance coverage?
To add a newborn baby to your health insurance, you'll need to complete the NYS Health Insurance Transaction Form (PS 404) which is found in the benefits section of this HR Forms page. Complete Nos. 1-9, add the newborn baby's name and date of birth in No. 13, then sign and date. Once you receive the baby's birth certificate and social security card, you will need to send copies of each to Victoria Phipps (phipps@geneseo.edu).
3. Contact your Health Benefits Administrator (Victoria Phipps)?
Contact your HBA within 7 days of life-changing events to best avoid delays in coverage and retro charges in your paycheck! Examples of life-changing events are:
- change in marital status;
- the birth of a baby;
- change of address;
- going on a leave without pay;
- retirement;
- check out the full list HERE
You will need to complete the NYS Health Insurance Transaction PS 404 Form. Additional documentation may be required. Contact Victoria at phipps@geneseo.edu or 585-245-5616.
- New Employee Required Forms Packet
-
- Employee Information Form
- Employment Eligibility Form I-9 (DocuSign version)
- DocuSign Form I-9 Instructions: You will need to choose an "authorized representative" to view your documents and complete page 2 of this form for you. You will need to provide their name and email in the DocuSign Form I-9. You can designate a friend, family member, supervisor, etc. to be your authorized representative. Additional documentation is required. On the first page, you will complete your employee information, electronically sign and date. On page 2, you will need to present unexpired, original documentation that shows proof of identity and work authorization to your authorized representative. Please see page 3 of the Form I-9 for the acceptable documents showing proof. You can present one document from List A OR a combination of documents from List B and C. You will need to upload your proof of identity and work authorization documents into this DocuSign I-9 form.
- Employment Eligibility Form I-9 (paper version)
- Background Release
- Oath of Office
- Confidentiality Agreement
- Federal Withholding Form W-4
- NYS Withholding Form IT-2104
- Direct Deposit - A voided check is required
- Direct Deposit Re-Activation Form (for returning employees whose account information has not changed)
- Employee Policies Overview Checklist
- Employee Policy Overview
- (Optional) Invitation to Self-Identify for Veterans
- (Optional) Voluntary Self-Identification of Disability
- Long Term Disability Waiver Request Form (UUP and MC Professional)
- New Student Employee Required Forms Packet
-
- Employment Eligibility Form I-9 (DocuSign version)
DocuSign Form I-9 Instructions: You will need to choose an "authorized representative" to view your documents and complete page 2 of this form for you. You will need to provide their name and email in the DocuSign Form I-9. You can designate a friend, family member, supervisor, etc. to be your authorized representative. Additional documentation is required. On the first page, you will complete your employee information, electronically sign and date. On page 2, you will need to present unexpired, original documentation that shows proof of identity and work authorization to your authorized representative. Please see page 3 of the Form I-9 for the acceptable documents showing proof. You can present one document from List A OR a combination of documents from List B and C. You will need to upload your proof of identity and work authorization documents into this DocuSign I-9 form. - Employment Eligibility Form I-9 (paper version)
- Lists of Acceptable Documents for I-9 Form
- Federal Withholding Form W-4
- NYS Withholding Form IT-2104
- Direct Deposit - A voided check is required
- Direct Deposit Re-Activation Form
- Student Employee Retirement Option
- Employment Eligibility Form I-9 (DocuSign version)
- Classification Forms
-
Independent Contractor - Checklist for Determining Workers Status
Independent Contractor - Guide to Determining Workers Status
- Recruitment & Selection Forms
-
Applicant Release for Background Investigation
Facilities Services Application for Employment
Internal Career Advancement Request Form
Invitation for Self-Identify for Veterans
Offer Summary for New Faculty Appointment
Offer Summary for New Professional Appointment
Offer Summary for New M/C Appointment
Staffing Plan Support Documentation Form
Vacancy Announcement (Classified Service)
Vacancy Announcement Facilities Services (Classified Service)
- Appointment Forms
-
Extra Service Form/Extra Service Matrix
Form I-9, Employment Eligibility Verification (Docusign Version)
DocuSign Form I-9 Instructions: You will need to choose an "authorized representative" to view your documents and complete page 2 of this form for you. You will need to provide their name and email in the DocuSign Form I-9. You can designate a friend, family member, supervisor, etc. to be your authorized representative. Additional documentation is required. On the first page, you will complete your employee information, electronically sign and date. On page 2, you will need to present unexpired, original documentation that shows proof of identity and work authorization to your authorized representative. Please see page 3 of the Form I-9 for the acceptable documents showing proof. You can present one document from List A OR a combination of documents from List B and C. You will need to upload your proof of identity and work authorization documents into this DocuSign I-9 form.
Geneseo Employment Recommendation Form (GER)
Professional Staff Request for Review of Salary Increase or Promotion
Request for Approval of Extra Service - MC Employee (UP6)
Request for Approval of Extra Service - UUP Employee (UP8)
Request for Approval of Professional Appointment - Continuing, Permanent (UP3)
- Benefits Forms
-
Intent to Resign/Retire Letter Template
CSEA Dental and Vision Online Enrollment
Domestic Partner Enrollment Application & Instructions, PS-425
Domestic Partner Dependent Tax Affidavit for Enrollment in NYSHIP, PS-425.3
Domestic Partner Termination Form, PS-425.4
M/C Dental/Vision Student Verification Form
NYS Health Insurance Transaction Form (PS-404)
NYSHIP Sick Leave Credit Option Election Form (PS-405)
NYSHIP Opt Out Attestation Form (PS-409)
Police and Fire Membership Application, PF 5022
Retirement Election - Retirement@Work
Retirement Election Form for Optional Employees
NYS Employees' Retirement System Application for Membership
Teachers' Retirement System Application for Membership
UUP Dental/Vision Enrollment Form
- Ethics Forms
-
Official Activity Expense Payment
Outside Activity for Policy Makers Only Only (if over $5,000)
- Leaves Forms
-
Employee On-The-Job Accident and Injury Report
Estimated Physical Capabilities
FMLA Essential Responsibilities
FMLA Leave Request - Adoption Placement
NYS Paid Family Leave Statement of Rights
WH-380E: Certification of Health Care Provider for Employee's Serious Health Condition
WH-380F: Certification of Health Care Provider for Family Member's Serious Health Condition
WH-384: Certification of Qualifying Exigency for Military Family Leave
- Payroll Forms
-
Guide to Completing Direct Deposit Form
Direct Deposit Reactivation Request
Federal Tax W-4 (IRS Tax Withholding Estimator)
Manage SUNY Tax-Deferred Annuity - SUNY Retirement@Work
(Replaces Salary Reduction Agreement Form) - Performance Management Forms
-
Annual Performance Evaluation - CSEA
M/C Performance Appraisal (NU-06)
Monthly Evaluation - Classified Staff Professional Evaluation
Professional Performance Program
Professional Performance Evaluation
Performance Evaluation Program Form - PEF
- Time & Attendance Forms
-
Classified Staff Holiday Certification (GP-8)
Classified Time and Accrual Worksheet
Graduate Assistant/Teaching Assistant Attendance Report Form
Holiday Waiver (Classified Service Only)
Hourly Employee Biweekly Time Sheet
Productivity Enhancement Program - Classified Service Employees
Productivity Enhancement Program - MC Professional Employees
Productivity Enhancement Program - UUP Professional Employees
- Training & Development Forms
- Student Forms
-
Tax forms are in the Payroll Section.
Federal Work Study Time Record
Federal Work Study Award Tracker for Students & Supervisors
Graduate Student Employee Attendance
Student Employee Orientation Checklist
Student Employment Supervisor Handbook
Student Employee Retirement Option
Student Employment Forms Guideline
Student Online Timesheet Instructions
- Miscellaneous Forms
-
Reasonable Accommodation Request
Alternative Work Location Agreement