How to "GER"

The Geneseo Employment Recommendation (GER) form is the form that is used to communicate recommended appointment and status changes for prospective and current employees. The information provided below will assist you in completing this form. 

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Stacy Colt     585.245.5616
Principal Personnel Clerk

Victoria Phipps      585.245.5616
Associate Director for Human Resources Operations


To access the GER form, visit:  FORMS

Appointing Authority 

The President, using the authority granted to him by the Policies of the Board of Trustees of the State University of New York, is the appointing authority for the unclassified service (faculty and professional staff).

The Department of Civil Service, under the authority granted to it by the New York Civil Service Law and the Civil Service Rules for State Service, is the ultimate appointing authority for positions in the classified service.  

The President has delegated authority for some appointments to the appropriate Vice President (i.e., temporary and term appointments for part-time staff, appointment of graduate and teaching assistants) and the Office of Human Resources acts as the local arm of the Department of Civil Service.

To avoid problems, communication to candidates prior to approval of an appointment by the appropriately delegated authority must include enough caveats to ensure that candidates do not interpret it as an offer of appointment.

The Appointing Authority or the Appointing Authorities Designee must sign the approval section of the GER form.

GER COMPLETION GUIDE

Index: Titles are in order of how they appear on the Appointment Form.

ATF #

Enter the corresponding Approval to Fill (ATF) number here if you are completing a GER as a result of a position approved in the Online Employment System (OES). Entering this number assists Human Resources with matching appointment recommendations with positions in the OES that have been filled and can be closed.

Revised

Check this box if you have previously sent a GER form to Human Resources and you have a revision that has to be made to the recommended appointment or status change.  By checking this box, you alert us that we have already received a GER form and you are amending the original.

Select Transaction (Drop Down Menu)

Click on this drop down menu to select the transaction type of the recommendation you are making. 

Separation Type (Drop Down Menu)

If you are completing a GER form to recommend a separation of service, click on this drop down menu to select the reason why an employee is separating from SUNY Geneseo.

PP is Pay Period

Enter the pay period number that corresponds with your payroll effective date of appointment/status change. Use these --  Payroll Calendars

Salutation, First Name, MI, Last Name

Enter the employee's full legal name including salutation (Dr., Ms., Mrs., etc.), first name, middle name or initial, last name, and name suffix (Jr., III, etc.). The name entered on the GER form should be the employee's legal name as it appears on employee's social security card. The GER form establishes the first legal identity of the employee in our College records, and it is important that it be entered correctly. The use of nicknames on official College documents is inappropriate. 

SSN (New Employee)

In order to hire an employee to the NYS Payroll, the employee's full SSN (Social Security Number) is required. The social security number is a key identifier of an employee for tax withholding purposes, for benefits administration, and for maintenance of employee records. An error in entering this number incorrectly on the appointment form can result in delayed paychecks for the employee as the college works with OSC to correct the error.

Date of Birth

The date of birth is required information which must be obtained before an appointment will be accepted into our human resource management system. While it is improper/illegal to require the date of birth prior to the completion of the selection process, it is not inappropriate to seek it once the candidate has been identified to be recommended for appointment.

Military Status

If you are recommending to hire a classifed service employee, military status is required for time keeping purposes.

Home Address

Enter the employee's street, city, state and zip code.  Enter the home address as the address to which the appointment letter should be sent.  

Campus Building

Enter the employee's campus building using this list:  Campus Building Names

Room

Enter the room number for the employee.  If at the time of hire this information is unknown, default this field to the department secretary's campus address.

Office Phone/Home Phone

Enter the campus phone number in the office phone field.  If this is not known, yet, please default to the department's main campus phone number. Enter the home phone number as the best contact or daytime phone number for the employee. 

Retired Public Employee?

If you are re-employing a retiree, please check yes. Pursuant to Section 211, retirees re-employed by same employer from which they retired are subject to an earnings limitation. By checking this box, you are alerting us to a potential NYS retiree that may need to comply with Section 211/212 of the Retirement and Social Security Law. If the employee you are hiring is a retired employee from another state agency or public retirement system, please check yes.  If the employee is retired from another state agency, please indicate the employee's date of retirement from that agency.  Then select the retirement system in the Retirement System drop down field.  

Previous/Current State Service?

If the employee is currently employed at another state agency or has previous service at another state agency, please check the yes box and tell us what state agency.

NOTE: ALL SUNY CAMPUSES ARE CONSIDERED NEW YORK STATE AGENCIES

Current/Previous vs. New Columns

This section on the form gives us the terms and conditions of the recommended employment.  In the Current/Previous column, indicate the current information in the fields for any current or returning employee.  In the New column, for current employees, only complete the fields that are changing.  For example, if you are recommending a term renewal it would look like this:

(Example of an Academic Term Renewal. Only enter information that is CHANGING in the New Column.)

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(Example of a brand NEW employee (NEW Faculty TERM Appointment)

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LOOKEE HERE!  Some positions require additional attachments.  We need them to be sent to us along with the GER Form. For example, for a new faculty hire, we need the employee's application, resume/vitae, background check release and transcript sent to us with the GER form.

Payroll Effective Date (b.o.b.)

The Payroll Effective Date (b.o.b.)  is the Beginning of Business date that is used to put the employee on the payroll.

Payroll End Date (c.o.b.) 

The Payroll End Date (c.o.b.) is the Close of Business date that is used to identify the last date the employee should be paid through. Temporary, provisional, and term appointments must have ending dates entered. For temporary appointments that can be terminated at any time, this date is the "not-to-extend-date" that sets the limits on the appointment duration. Temporary appointments cannot be longer than one year in duration. Term appointments which require that appointees be given timely notice normally can be of any duration up to a maximum of three years. 

The exception is for professional employees appointed to titles that are included in Appendix A of the Policies of the Board of Trustees of the State University of New York. Such appointees, who are not eligible for permanent appointment in the Appendix A titles, receive five year term appointments. 

As well as helping to define an appointee's terms and conditions of employment, this date also becomes a "tickler" date to serve as a reminder that a reappointment, renewal, termination, or non-renewal must be processed. Except for temporary appointees, a separate GER Form must be processed to effect such transactions. Transactions to terminate temporary appointments will automatically be entered at the time of appointment to be effective on the stated ending date. A new appointment form is not necessary to end a temp appt. A new appointment form is is required if the end date of a temporary employee is changing. Note: Term and Temporary Appointments cannot be processed without the inclusion of ending dates.

NOTE: Appointment and separation dates should be stated as beginning of business (b.o.b.). For separations (resignations, retirement, etc.), enter the payroll effective date in the NEW column as the b.o.b. date of separation.  In the 3rd table on the GER form, there is a place to enter  "last day worked"; enter the last day worked or last day the employee is charging accruals to as close of business (c.o.b.) according to payroll obligation. Effective date of any separation is next day beginning of business. Care should be taken to avoid recommending appointments effective the day before or on holidays, or other non-working days unless it fulfills an essential need and is a deliberate act.

Employee Obligation to Department

These dates are not applicable to every type of employee. This field should reflect the actual dates the employee is obligated to perform duties within the department/office; these are the dates that the employee actually works. For faculty appointments, employee obligation dates are the same as academic obligation dates. Generally, part-time and full-time faculty appointments with an academic year pay basis and professional appointments employed on a college year pay basis will have both sets of dates. Payroll effective dates on the GER form are based on the type of employee you are appointing or are changing the status of. Examples:

CALendar/ANNual employees: An annual obligation of service for the full year, 12 months. These are employees that work twelve months and are paid twelve months. Their payroll effective and employee obligation dates are the same for all types of transactions.

ACAdemic/CALendar employees: An annual obligation of service for the academic year, not to exceed 10 months. These employees work less than 10 months, but their pay is spread out over 12 months. Their payroll effective dates are defined by the Board of Trustees Policies as the normal appointment year of September 1 to August 31. Regardless of payroll mode, an academic year employee may be required to begin work earlier than September 1. These dates are defined by the academic year calendar of obligation and are used as the employee obligation dates. Use the Appointment & Pay Dates Calendar to get the payroll effective dates and the employee obligation dates for each year.

College Year Full (CYF/ANN) employees: An annual obligation of service for any period less than the full year. Generally, college year employees have a payroll effective date of August 1 and a payroll end date of July 31. Their employee obligation dates are August 1 to May 31.

HRY, FEE, BIW employees: The obligation of service for these employees vary and their payroll mode is one that is temporary service funded. Generally, we can pay stipends for employees on an HRY or BIW pay basis based upon the temporary amount of time the employee will work in your office/department; we will set the payroll effective and end dates around the obligation; the payroll dates must be the beginning and end of pay period dates.  For part-time faculty, graduate/teaching assistants, part-time coaches and other part-time appointments that generally work the academic year,  Please see the Appointment and Pay Dates Calendar found at:  Appointment & Pay Dates Calendar.

For part-time faculty and graduate/teaching assistants: Generally, their obligation is Academic Year and are either appointed with an ANNual pay basis if they're working the full academic year or are appointed with a SEMester pay basis if they're working one semester of the year. Their payroll effective date corresponds to a date that begins a new payroll period and has an end date that will generate 10 checks per semester or 20 checks per academic year. Their employee obligation dates are defined by the academic year calendar. We calculate these dates for you. Please see the Appointment and Pay Dates Calendar found at:  Appointment & Pay Dates Calendar.

NOTE: The payroll effective date and the employee obligation date will be the SAME for spring semester appointments.

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On the GER form, when you recommend appointment for a part-time faculty employee or a graduate/teaching assistant, you enter the Salary Pay Basis as either ANNual or SEMester. Then in the same row, there is an additional field that will allow you to enter the BIW for BIWeekly. The next row is the salary/stipend row where you would enter the salary earned for the Academic Year or the Semester and there is a place for you to enter the biweekly rate.

For part-time coaches: Generally, their obligation is defined as OTHer and are either appointed with an ANNual pay basis if working the full college year or are appointed with a SEMester pay basis if they're working one semester of the year. Their payroll effective date corresponds to a date that begins a new payroll period and has an end date that will generate 10.5 checks per semester or 21 checks per academic year. Their employee obligation dates are defined by Athletics & Recreation. Please see the Appointment and Pay Dates Calendar found at:  Appointment & Pay Dates Calendar.

Payroll Effective Dates for Sabbatical Leaves: Dates for full-year sabbaticals for employees with academic year obligations will always be September 1 through August 31 (this does not preclude these employees from coming back and teaching summer session--summer session is a separate appointment).Dates for one semester sabbaticals at full-pay should be: Fall Semester 09/01/xx - 12/31/xx, Spring Semester 01/01/xx - 08/31/xx

Department

Enter the name of the department that is to be the "home of record" of the appointee. This is the department which will be contacted regarding evaluation, renewal, termination, etc., decisions affecting the employee and where all official correspondence to the employee will be sent, including pay stubs and attendance forms. Because of the large number of departments within the College's organization, we cannot offer all of the options in a dropdown window on the appointment form template. However, because the standard department name is critical for sorting reports by department and for selection data for departmental reports, a current listing of acceptable department names has been made available at: Department Names. Please use this listing to ensure that you enter the name of your organizational unit correctly on the appointment form.

Budget Title & Grade or Rank/Local Title (MC, Professional & Faculty)

Enter the legitimate budget title for the position to which the person is being appointed. Title is synonymous with rank. Cleaner, Assistant Librarian, Staff Associate, Counselor, Residence Hall Director, Lecturer and Assistant Professor are examples of title/rank. Classified employees have a salary grade (SG), management professionals have a MP-Level, and professional employees have a salary level (SL). Part-time faculty are generally appointed to the title Adjunct Lecturer and then Lecturer once granted term appointment. 

The Budget Title and Grade field refers to the State University of New York approved title from which the employee is paid from. The Local Title field refers to the campus designated title in appropriate relation to the Budget Title.

Appointment Type

Enter the appropriate appointment type in the NEW column for new appointees. For change in appointment type, enter the current appointment type in the CURRENT/PREVIOUS column and the new appointment type in the NEW column. Payroll End Dates must be entered for temporary, term and provisional appointment types.

TEMPORARY
A temporary appointment shall be an appointment, which may be terminated at any time.  Temporary appointments ordinarily shall be given only when service is to be part-time, voluntary, or anticipated to be for a period of one year or less, or when an employee's initial appointment in the College is made to a position vacated by a professional employee who is serving a probationary appointment.  A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave.

TERM
A term appointment (except for certain SUNY professional staff employees serving in titles specifically listed in Appendix A, Appendix B or Appendix C of the Policies of the Board of Trustees of the State University of New York who are ineligible for permanent appointment and who may receive from three to five year term appointments), shall be an appointment for a specified period of not more than three years which shall automatically expire at the end of the period unless terminated earlier because of resignation, retirement, termination or death. Term appointments may be given to academic rank, qualified academic rank and professional employees, and must be given to part-time employees in the professional services bargaining unit following their completion of six consecutive semesters of service.

PERMANENT
For unclassfied positions, a permanent appointment shall be an appointment of a professional employee in a professional title that is eligible for a permanent appointment, which shall continue until a change in such title, resignation, retirement, termination or death.

For classified positions (all full-time PSR positions), employees are appointed on a permanent basis and must serve a probationary period.


CONTINGENT PERMANENT
A contingent permanent appointment shall be granted if the employee is being appointed, transferred or reinstated to a potentially temporarily vacant position. Except in the case of the return of a prior incumbent, contingent permanent appointees have all the rights and benefits of permanent appointees.

PROBATIONARY
A probationary appointment shall be an appointment for a period of one year which must be granted to a professional employee holding a professional title in which permanent appointment may be granted at the College, when the employee is appointed to a different professional title in which permanent appointment may be granted at the same college, or when the employee is appointed to a professional title listed in Appendix A (Trustees' Policies) at the same college.  A probationary appointment may be terminated at any time [by the College--if terminated, the employee returns to former status].

PROVISIONAL
A provisional appointment shall be granted if the employee has been determined as qualified and selected to fill a position for which no appropriate eligible list exists at the time. In order to obtain permanent status in the position, the employee must take the appropriate examination when it is held and rank high enough to be appointed.

CONTINUING
A continuing appointment shall be an appointment to a position of academic rank which shall not be affected by changes in such rank and shall continue until resignation, retirement or termination. The General Note: Further employent of an appointee who has completed a total of seven years of service in a position of academic rank of which the last three consecutive years have been in a position of academic rank will receive continuing appointment as Assistant Professor, Instructor, Senior Assistant Librarian, or Assistant Librarian. Call Human Resources with scenarios that are different from this general note.

ADMINISTRATIVE
Appointments of all college administrative officers and professional staff not in a negotiating unit shall be made by the chief administrative office of the college.

ACCEPTABLE APPOINTMENT TYPES FOR EMPLOYEE CATEGORIES ARE:

Classified: Perm, Provisional, Temp (not probationary) *
Faculty: Continuing, Temp, Term
GA/TA: Admin
Librarian: Continuing, Temp, Term
M/C: Admin
Professional: Perm, Probationary, Temp, Term

*Classified employees appointed PERMANENT serve a probationary period but it is not a "probationary appointment".

Adjunct faculty and part-time professional employees should be given temporary appointments except that, such appointees who have been employed at the College on a part-time basis for six consecutive semesters must be granted term appointments. The notice date in the event of non-renewal for such term appointees is 45 days prior to the appointment end date. Once a part-time employee has earned the right to a term appointment, she/he is entitled to be reappointed to term appointments unless the service of such individual is interrupted for a period of four consecutive semesters or more. Such appointees may be given temporary appointments again in this situation. It is important to review such appointees and make sure timely recommendations for reappointment or non-renewal are processed if the part-time employee's services will not be required for the next academic year. Note: Part-time service, such as qualified rank, does not count towards satisfying the service requirements for Permanent or Continuing appointment for members of the "professional staff".

Supervisor's Name

Enter the name of the immediate supervisor of the employee who is responsible for evaluation and for initiation of personnel transactions relating to the appointee's employment. For faculty, enter the name of the department chair unless the employee specifically reports to somone else. In this field, enter the name of the supervisor as the full legal name. 

Payroll Obligation

This is a drop-down menu; select the appropriate obligation period associated with the appointment. Choices are Academic Year, Calendar Year and College Year for persons appointed on an annual salary basis, and Semester, Other and N/A for persons appointed on a temporary salary or stipend basis. Professional employees can be appointed to Calendar Year and College Year obligations, but cannot be appointed to Academic Year obligations. Academic employees' obligations are normally appointed to Academic Year obligations. For temporary service positions being paid HRY or FEE, enter "other". Further explanation can be found at: Payroll Modes and Professional Obligations.

Salary Pay Basis

Enter the appropriate payment method (Calendar, Annual, College Year Full, Semester, Biweekly, Hourly, Fee or N/A). 

Examples: for hourly salary basis, we expect the recommended salary to look something like $7.00; for biweekly salary basis, we expect the recommended salary to look something like $210.00. Do not indicate a biweekly salary basis related to a salary entry of $35,000. That entry indicates to us that you wish the appointee to receive $35,000 every two weeks. Although our salaries are paid biweekly, most of out full-time employees are paid on an annual salary basis.

Salary/Stipend

Enter the base annual salary, the semester salary, the fee, the hourly rate, or the bi-weekly rate at which the appointee should be paid which corresponds to the entry in salary pay basis.  For example if you are hiring an Assistant Professor, full-time it will look like this:

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On the GER form, when you recommend appointment for a part-time faculty employee or a graduate/teaching assistant, you enter the Salary Pay Basis as either ANNual or SEMester. Then in the same row, there is an additional field that will allow you to enter the BIW for BIWeekly. The next row is the salary/stipend row where you would enter the salary earned for the Academic Year or the Semester and there is a place for you to enter the biweekly rate.

For part-time coaches: Generally, their obligation is defined as OTHer and are either appointed with an ANNual pay basis if working the full college year or are appointed with a SEMester pay basis if they're working one semester of the year. Their payroll effective date corresponds to a date that begins a new payroll period and has an end date that will generate 10.5 checks per semester or 21 checks per academic year. Their employee obligation dates are defined by Athletics & Recreation. Please see the Appointment and Pay Dates Calendar found at:  Appointment & Pay Dates Calendar.

Payroll Effective Dates for Sabbatical Leaves: Dates for full-year sabbaticals for employees with academic year obligations will always be September 1 through August 31 (this does not preclude these employees from coming back and teaching summer session--summer session is a separate appointment). Dates for one semester sabbaticals at full-pay should be: Fall Semester 09/01/xx - 12/31/xx, Spring Semester 01/01/xx - 08/31/xx.

Full-time, Part-time or Leave % & Part-time Hours Worked Per Week

Check the appropriate box for full-time or part-time as appropriate to employee's appointment. For part-time employees, please indicate the percentage the employee is to work (i.e., 10%, 20%, 50%, 75%, etc.) For GATAs -- If you indicate full-time, indicate a percentage of 50%. If you indicate part-time, indicate a percentage of 25%.
 

For Classified, Professional and GATA employees who work less than full-time/less than 100%:
If you check the part-time box, you have indicated that the employee's appointment percentage will be less than 100% and will be part-time. Please indicate the amount of hours PER WEEK the employee will work. This helps us determine benefits eligibility and salary.

For Graduate and Teaching Assistants: it is essential to indicate the number of hours the employee will work per week. 20 hours per week is considered full-time and anything less than 20 hours per week is considered part-time. This information aids us in determining any bonuses negotiated by GSEU.

For Classified ASU (clerical): a work week is defined as 37.50 hours. Part-time would be 18.75 hours.

For Classified OSU (operational): a work week is defined as 40.00 hours. Part-time would be 20.00 hrs.

Work Week Schedule

For all employees, except academic faculty, please indicate the days of the week the employee is to work. There are 7 spaces in this field which represent the days of the week. For example, if the employee works Monday through Friday, use "Y" for yes for the days the employee works and " N " for no for the days the employee does not work. For part-time employees, please indicate the number of hours on the day that the employee will work versus a "Y" or "N".

Sun

Mon

Tues

Wed

Thurs

Fri

Sat

N

Y

Y

Y

Y

Y

N

If a classified employee in the OSU negotiating unit is working night shift hours and is full-time, please indicate this in our Notes section of the GER form. This field is mandatory for all classified employees and all part-time non-teaching professional employees. 

Indicate Shift

For full-time classified service employees, please indicate the regularly scheduled work hours. 

Funding Source

Enter the account number to which the appointment of the employee should be charged. The GER forms are copied to the Budgeting Office in order to process this information.

Courses

This field is required for part-time faculty (Adjunct Lecturers and Lectures paid on an ACAdemic Year/BIWeekly basis). List the number of course(s) that the employee will teach. Then list the course names and the total number of credits that will be taught.  If an Adjunct is working fall semester only, only fill out the fall semester section. If an Adjunct is working a full academic year, list this information both in the fall and spring semester. 

Leaves

In the "Select Transaction Type" drop-down menu of the GER form, you will see many different types of leave transactions including Sick Leave, Sabbatical, Title F, Workers Comp, FMLA, Maternity, etc.; select the leave transaction that is being recommended for your employee. In the Current/Previous column, enter all of the employee's current employment information.  In the New column, enter the payroll dates of the recommended leave and enter any other changing employment details such as leave percentage if the employee is going to be on a leave at less than full-time/100%. Except for sabbatical leaves, a separate transaction to report a return from leave must be processed just prior to the end of a leave when the appointee's return is certain. A GER form must be completed and routed in accordance with the Payroll Calendar deadlines to communicate to Human Resources if an employee is being extended on a leave of absence or is returning from a leave of absence. It is extremely important to notify the Office of Human Resources & Payroll Services of upcoming leaves of absences for your employees. This aids us in avoiding overpayment of employees who made need to be on leave at less than 100% and/or aids us in promptly returning an employee to the payroll so that the employee can begin receiving paychecks and benefits in a timely manner.

Administrative Designation -- Appointment of Department Chairs

List all current status of primary appointment including department, budget title and grade, salary basis and current payroll end date. For the recommendation of an administrative designation (i.e., Chairs, Associate Deans, Directors of Academic Programs), enter the payroll effective date, ADMIN DESGN as appointment type, the new local title (Chair, Associate Dean, Director of ..., etc.), associated with the designation title, the anticipated end date for the designation, "stipend", if any, as a salary basis, and the amount of the stipend, if any, as salary.

To report the completion of an admin designation, it requires a new Appointment/Status Change Recommendation form. List all the current status pertaining to admin designation in Previous/Current column. In New appointee/new status column enter only changes. In the separations field, enter separation type as END ADMIN DESGN. For payroll effective date of this form, enter next day beginning of business date based on date entered in last day worked (c.o.b.) field in separations field.

Note: Administrative Designations usually relate to roles accepted by appointees serving in academic rank titles. Such designations normally do not affect the "appointment status" of such employees. They continue to be paid in their appointment title (i.e., Assistant Professor), and their administrative designations do not in any way alter their terms and conditions of employment associated with their official appointment status.

Separation

Separation reasons include non-renewal, end of temporary appointment, resignation, death, retire, etc. The separation date is generally the close of business on the last day worked. This applies particularly for employees who were appointed with calendar year (annual) obligations or paid hourly from time sheets. The separation date for an employee with an academic year or college year obligation is close of business the last day worked if it occurs prior to the completion of the obligation period. (i.e., semester or academic year). Otherwise, it is the not beyond date (temporary appointments) or the term expiration date (term appointments) which was stated in the appointment letter. In the Separation Type drop-down menu, you can select the appropriate separations type, such as:

  • Cancel Appt -- for an appointment that was communicated to HR and is being cancelled
  • Resignation -- resignation
  • End Admin Appt --  for end of adminstrative designation (chair stipend, also receives, etc.)
  • End Temp Appt -- to communicate a change in the end of temporary appointment
  • Non-Renewal -- for non-renewal of term appointment
  • Retirement -- for retirement of appointee
  • Disability -- for separation due to disability
  • Transfer Out -- for separation of an employee from Geneseo who is transferring to another state agency/SUNY

To recommend a separation from service for a current employee, enter in the Current/Previous column, the employee's current employment information. In the NEW column, tell us the payroll effective date of the separation. This payroll effective date will always be the next day, beginning of business, based on the last date the employee is on the payroll.

It is extremely important to make sure GER forms are received in Human Resources in accordance with the Payroll Calendar deadlines. In the 3rd table down on the GER form, there is a field called "last day worked"; please enter this date as the last day the employee will physically work.  If the employee has plans to charge vacation prior to last day worked, please indicate this in the NOTES field as this will change the Payroll Effective Date.

Additional Attachments

For certain appointments, it may be necessary to communicate to Human Resources & Payroll Services about Prior Service Credit of an employee.  There is space available to indicate prior service for an employee.  Additionally, if you have an employee who considered Essential Services, please check the "Essential Services" box to alert us so that we can code the employee in our human resources management system.  For new appointments or for recommending appointments for current employees receiving a promotion or change in status, other documents may be required.  For brand new appioinments where a search requires specific credentials, we will need the application, resume/vitae, background check release form, and transcript sent to Human Resources & Payroll Services with the GER form.

Approvals

The approvals section contains space to obtain appropriate approvals and signatures of the Department Head, the Vice President/Provost, Affirmatiive Action Officer, Human Resources and the President.  Each GER form must have the appropriate authorizing signatures on the GER form before Human Resources & Payroll Services can process the appointment. In order to effect timely appointments the completed GER with the appropriate approving signatures must be received in Human Resources & Payroll Services in accordance with the Payroll Calendar. If authorized GER forms are not received in Human Resources & Payroll Services as outlined in the payroll calendar, this can delay an employee's hire date, salary, benefits, access to campus accounts such as email, my courses, Knightweb, etc. 

HR ONLY Section

The last table of the GER form is for Human Resources & Payroll Services use only. This is where we process and certify the recommeded and authorized appointment.