Employee Identification (ID) Card Policy

This policy outlines the purpose of and rules concerning identification cards for College employees, volunteers, emeriti, and retirees. Additionally, it addresses the issuance of identification cards, for what reasons they may be used, and which parties are permitted to use them.

Employees and volunteer employees at the State University of New York at Geneseo (SUNY Geneseo) are required to possess a SUNY Geneseo College Identification Card. The identification card contains a photograph of the employee/volunteer. Identification cards are provided for appropriate use of identification and access to services. The card is not transferable and is valid only as long as the card holder continues employment, or holds appropriate status with the College. Any misuse, alteration or fabrication of the card may subject the holder to disciplinary action by the college.

Photo identification cards will be issued to all employees and volunteer employees by the Campus Auxiliary Services, Inc. (CAS). The holder may be required to show the card for College purposes on demand.

Campus Auxiliary Services will provide individual photos of employees to the Assistant Vice President for Human Resources for use in official College business. Use of ID photos for other purposes is prohibited without explicit permission from the President (or designees).

Emeriti and retirees will receive an identification data card from the Human Resources office with their retirement benefit letter. The data card must be taken to Campus Auxiliary Services, Inc. to have a picture taken for the permanent emeriti or retiree identification card.

• Images provided should not be copied to any separate electronic or print publication without the express written consent of the employee, volunteer, emeriti, or retirees (as applicable).
• Photographs will be provided for purposes as stated above and for no other reasons.

Every 5 years 

Periodic Review Completed:  03-05-2025