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Leaves of Absence

The thought of something being wrong with yourself or a family member is scary. Sometimes trying to maneuver your way through the paperwork and all that doctor speak can be overwhelming. Leave benefits are available to you depending on a number of elements in your employment status here at SUNY Geneseo. This page is created to assist you with all your leave needs in regards to FMLA, Workers' Compensation, and Paid Family Leave.

My name is Kim and I am the Leaves Manager for SUNY Geneseo. My job is to help you navigate this stressful time. I can do that by providing guidance and answering your questions. If you can not find what you are looking for here, contact me or a member of the Human Resources and Payroll Services Office at 585-245-5616.

Important Numbers


Family Medical Leave Act (FMLA)

Overview

The Family and Medical Leave Act of 1993, as amended, (FMLA or Act) allows eligible employees of a covered employer to take job-protected, unpaid leave, or to substitute appropriate paid leave if the employee has earned or accrued it, for up to a total of 12 workweeks in any 12 months for:

  • the birth of a child and to care for the newborn child within one year of birth;
  • the placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement;
  • to care for the employee’s spouse, child, or parent who has a serious health condition;
  • a serious health condition that makes the employee unable to perform the essential functions of his or her job;
  • any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, or parent is a covered military member on “covered active duty;” or
  • Twenty-six workweeks of leave during a single 12-month period to care for a covered service member with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter, parent, or next of kin (military caregiver leave).

Important Links and Papers

Steps to apply FMLA

  1. Complete the Leave Request Form with as much notice as possible preferably 30 days or as soon as possible
  2. Submit to your supervisor for appropriate signatures, they will forward it to Doty Hall 318
  3. Take appropriate WH380 document to health care provider for completion have them return to HR fax (585)245 5998
  4. Read all documents received from HR and take action if needed
  5. Complete timesheets using the FMLA adjustment reason
  6. Complete Return to Work documents if on a continuous leave, submit to HR 48 hours prior to expected return date
    • You can't return to work until you have clearance from Human Resources, if you return to work without clearance from HR you will be sent home

Workers' Compensation

Overview

Workers' compensation is insurance that provides cash benefits and/or medical care for workers who are injured or become ill as a direct result of their job. For New York State Government Employees New York State has a system for employees to report work-related injuries and illnesses. The system is called ARS, the Accident Reporting System. Call the ARS toll-free number,
1-888-800-0029, to report a work-related injury or illness 8 a.m. to 5 p.m., Monday through Friday (excluding State holidays). Most often Workers' Compensation and FMLA run concurrently, so you may receive paperwork for both.

Important Links and Papers

NYS Workers' Compensation Board- A complete guide to Workers' Compensation
On the Job Injury Report
Estimated Physical Capabilities Form
Return to work
CSEA Agreement - Article 11 Workers Compensation Benefit

All classified employees are required to serve a 5 working day or 7 calendar whichever is later waiting period for each workers' compensation injury prior to receiving any pay from the New York State Insurance Fund. Your waiting period can be charged to your accruals. Where an employee charged credits and it is subsequently determined that no waiting period is required, the employee shall be entitled to restoration of credits charged proportional to the net monetary award credited to New York State by the Workers’ Compensation Board.

Unclassified employees (UUP/MC) should contact HR for details regarding on the job injuries.

SUNY Geneseo Workers' Compensation Insurance Carrier
New York State Insurance Fund
100 Chestnut St, Suite 1000
Rochester, NY 14604


NYS Paid Family Leave

Overview

NYS Paid Family Leave (PFL) is only available to eligible employees who are currently UUP and MC (13/06). PFL is paid leave at a percentage of your weekly average salary without charge to your accruals capped at the State Average Weekly Wage.

PFL Monetary Benefit
The requirement to provide PFL, the amount of PFL authorized, and the amount of pay that an employee may receive will be phased in as follows:

  1. On or after January 1, 2019, an employee may receive up to ten weeks of PFL benefits in any 52-week period at 55% of the employee’s average weekly wage, not to exceed 55% of the New York State Average Weekly Wage (SAWW).
  2. On or after January 1, 2020, an employee may receive up to ten weeks of PFL benefits in any 52-week period at 60% of the employee’s average weekly wage, not to exceed 60% of the SAWW.
  3. On or after January 1, 2021, an employee may receive up to twelve weeks of PFL benefits in any 52-week period at 67% of the employee’s average weekly wage, not to exceed 67% of the SAWW.

The employee’s average weekly wage is established based on the average of the employee’s last eight weeks of pay received during the employee’s regular professional obligation prior to starting Paid Family Leave. The amount will be determined by dividing either the last 8 weeks of wages that the employee was working immediately preceding the first day of PFL, or the closest 8 weeks of wages prior to start of the PFL leave, whichever results in the higher amount.

Important Links and Papers