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Registering for Credit: Internship Guide


Online Internship Forms

Congratulations on securing an internship! To receive credit for your internship, you must complete the online Internship Application Form, which can be accessed at  Internship Registration or by logging into My Geneseo.


Types of Internships

  • Departmental / Academic (XXXX 395 or XXXX 295): Departmental internships managed by the academic department carry a letter grade and are variable credit. These credits may or may not count towards the academic major or minor. Students are advised to start with their academic advisor to discuss specific internship requirements and determine if credits earned will satisfy any Major requirements.
  • INTD 395: Open to all students, INTD 395 is a variable credit internship course overseen by the Dean of Academic Advising & Planning and Career Development. Graded as Satisfactory / Unsatisfactory (SU), INTD 395 does not satisfy Major or Minor requirements. The credits apply to the 120 credits needed to graduate.
  • INTD 095 (Zero-credit Option): Open to all students, INTD 095 offers a transcript notation for students not eligible for or do not need formal credit for their internships. Graded as Satisfactory / Unsatisfactory (SU), INTD 095 does not satisfy any major or minor requirements. INTD 095 only satisfies the need for student coverage for NYS liability insurance, which requires an affiliation arrangement between SUNY Geneseo and the employing organization.

Important Terms to Understand

  • Faculty Director: Oversees the academic portion of your internship and grading.
  • Field or Immediate Supervisor: This is your direct supervisor at the internship site. Completes an evaluation of your work and verifies hours worked. Field Supervisors do not assign the internship grade. Some Faculty Directors do weigh the feedback from your Field Supervisor into the final grade.
  • Departmental Internship Coordinator: Used by some departments as a central point of contact for students.
  • Registration Term and Start / End Dates: Registration for internship credits correspond to regular deadlines set by the Registrar.
  • Internship Form or Learning Agreement: Online agreement in the Internship Registration System that is completed to receive internship credit.
  • The ratio of Credits to Hours Worked: 40 hours of work per credit hour minimum.

Step-by-Step Internship Guide

  1. Before meeting or interviewing with any field supervisors, be sure to understand the expectations of your academic department. Consult with your faculty director, adviser, or department chair FIRST about your interest in completing an internship. Individual departments may have their own guidelines and standards for approving a student for an internship.
  2. Log into the Internship Registration System and click on the “Online Internship Agreement" on the left. Click on the option “Other.”
  3. After consultation with your internship or field supervisor, complete the online internship form. You may find it easier to complete the online form with your internship supervisor present. Required fields include a minimum of three learning objectives, work schedules, internship job description, GPA, internship or field supervisor contact and e-mail address, and departmental information.
  4. Upon your completion of the form, the staff of the Department of Career Development will initiate the electronic signature process which varies from department to department.
  5. Each participant in the internship process (field supervisor, faculty internship director, etc.)  reviews, accepts or rejects the internship agreement. Accepted forms automatically are sent via email to the next participant in the approval workflow process. Career Development reviews rejected forms to determine the nature of the rejection. Then routes the document to be corrected and resubmitted if necessary.
  6. Once everyone in the process has electronically signed the form, the Registrar will formally register the course to your MyCourses account. You may monitor the progress of your internship form in your KnightJobs account by clicking My Account/Activity and then selecting the internship tab at the far right. Your internship form which appears showing where the form is in the approval process. You will receive an e-mail when the process is complete and your course is registered.

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Things to Keep in Mind

  1. Students must have a minimum 2.75 GPA to register for internship credit unless they receive a GPA waiver from their department chair or Dean Easton(for INTD 395). It is recommended you first discuss your GPA with the chair or the Dean of Academic Planning & Advising before submitting the form. The chair or Dean can use the online form to grant you a GPA waiver. There is no GPA requirement for INTD 095 (Zero-credit Option).
  2. Check with your departmental internship coordinator regarding registration deadlines for the fall and spring semesters. Some departments set their early deadlines. During the summer, with advisement, you may register for any of the existing Summer Sessions. All registration deadlines apply. See the listing for Full Summer Session for registration and Drop/Add dates.
  3. Dropping or withdrawing from internship credits is the same as any other course. If you decide to drop or withdraw, you must notify your internship supervisor, faculty director, and Rob DiCarlo in the Department of Career Development (Erwin 116).
  4. Tuition costs for any departmental 395 course or INTD 395 are the same as a traditional course. Students interning in the Fall or Spring typically register for internship credits as an overload with no additional tuition charges. During the Summer and Winter Sessions, any registered credits including internship credits, carry tuition costs and applicable fees. Tuition is required for all Summer and Winter internships, including unpaid internships. It is against SUNY and College policy to receive internship credits retroactively. You may not request Fall or Spring internship credit for internships completed during Summer or Winter. The Zero-credit Option carries no tuition or fees.
  5. Be sure that the internship schedule you create meets the criteria listed below.
Credits Hours of Work
1 credit 40 minimum hours of work
2 credits 80 minimum hours of work
3 credits 120 minimum hours of work
4 credits 160 minimum hours of work
6 credits 200 minimum hours of work
9 credits 320 minimum hours of work
12 credits 440 minimum hours of work
15 credits 560 minimum hours of work
  1. A maximum of 15 internship credits apply towards graduation requirements of 120 credit hours. Academic departments set a limit of 0-6 internship credits that are eligible for academic majors. Full time (12-15) credit internships are permitted for select seniors and juniors. Underclassmen are encouraged to do multiple internships that may accumulate to 15 credits.
  2. Department internships are assigned a letter grade based on the academic requirements outlined in your internship form. INTD 395 and INTD 095 internships are graded S/U. Be sure to understand the academic requirements established by your faculty director.

Questions

The Department of Career Development has weekly drop-in hours for internship advisement, help with résumés and other services. See the Career Development website for the current schedule. You may also schedule individual appointments with Rob DiCarlo, Associate Director for Internship Opportunities by calling 585-245-5721. Questions may also be directed to your department chair or departmental internship director.