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Congratulations Graduating Seniors!

Congratulations Graduating Seniors!

Graduation Records Office

UPDATES:

Conferring more than 1100 degrees is time-consuming because it is a manual process. It may take upwards of 30 days to complete the process. Additionally, receiving a diploma may take another 90 days after your degree is conferred. Please read the FAQs below for additional information. Thank you for your patience.

 

Office Mission

The Graduation Records Office provides quality, timely, and courteous service to students and their families, faculty, staff, alumni, and the public. These services include preservation of historical student academic records, upholding educational policies of the University, ensuring compliance with state and federal regulations, and conferring degrees for official graduation.

 

Office Vision

The Graduation Records office strives to serve the University and Geneseo community with integrity, equality, and the highest ethical principles of the Dean of Academic Planning and Advising Office. The Graduation Records Office aspires to be of professional standard recognized for its student-centered environment, outstanding customer service, efficiency, and accuracy.

On average, approximately 1200 students apply to graduate each academic year. That is a lot of the same questions to answer! The information on this page intends to answer the most common questions about timelines and the graduation processes. Read through each section and contact the Graduation Records Office (include G# in your correspondence) with specific questions not answered here.


FUTURE OPEN ONLINE APPLICATION DATES

 


THREE-STEP:  GRADUATION PROCESS

Graduating students must notify the University that they intend to graduate through the Graduation Application process. Unless you are graduating at the end of the current semester, there is no deadline to submit the Graduation Application. However, the application is open at various times and needs to close for college administrative purposes before reopening again. Please see the Future Dates Calendar below for the next available open application period.

STEP 1:

Review your DegreeWorks for completion.  Compare it against the Graduation Checklist.  If there is a red bullet on your DegreeWorks make an appointment with your academic advisor. 

STEP 2:

Complete the Graduation Application. It only takes a moment to complete.

STEP 3:

Read all of the FAQs below (light blue boxes).


 

READ ALL FREQUENTLY ASKED QUESTIONS THOROUGHLY

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SAVE YOURSELF THE CONFUSION. READ THE ESSENTIAL TERMS CAREFULLY. 
 
Essential Terms to Understand

"To walk" during graduation means participating in the Geneseo Commencement Ceremony. The ceremony is a celebration of your success. It is not to be confused with the term "to graduate." "To graduate" means you will have completed all requirements of your declared curriculum (major(s), minors, etc.) and earned a baccalaureate degree from the College at Geneseo. Conferred means a final degree audit is conducted and your Transcript finalized. Diploma- serves as proof of your undergraduate degree (i.e., Bachelor of Science, Bachelor of Arts). (Major(s), Minor(s), Concentration(s) will not appear on your printed diploma. Transcript- serves as proof of completing your major and degree requirements. (i.e., Communications, Biology, etc.) Your degree and major will appear on this document. Requirement percentage-  In DegreeWorks, the Requirement percentage is calculated when credit requirements towards a major are earned. Meaning that DegreeWorks will not read 100% until final (earned) grades are submitted at the end of the semester.  Credit percentage- In DegreeWorks, the Credit Percentage indicates credits applied toward the degree requirements, including those "in progress" (IP).

Before submitting your application, did you update your home email address?

1. Begin at KnightWeb.geneseo.edu, select "Login using G#/PIN"

2. Enter your G# (G00XXXXXX) and six-digit PIN, and log in

3. Select "Personal Information."

4. Select "Update E-mail Address(es)"

5. Select "Home E-mail" and Submit

Type of Email

   

 

6. Enter your non-geneseo.edu email address and Submit

Home Email

 

GRADUATION APPLICATION (ONLINE) 

honorary degree recipients

FAQs
How do I know if I'm ready to graduate?

Schedule an appointment with your academic advisor early in the semester to review the 10-Item Checklist.

  • Undergraduates must have at least 120 credits and meet all degree requirements, including "Upper Level" and "Outside the Major" conditions.
  • Accounting Masters students: New York State Education Department (NYSED) requirements of 33 semester hours in Accounting, 36 hours in general business, and 150 hours overall.
  • MS Literacy B-12 Program: 36 credit hours
  • If a category appears incorrect on DegreeWorks, ask your advisor if a course waiver is appropriate to demonstrate how you met the requirement.
Am I eligible to submit a Graduation Application?

 

The Graduation Application is:

  1. Available in the "Student Records" section of your KnightWeb account during open application periods. Students are notified of open application periods and available terms via campus email.
  2. Available to:
    • Undergraduate students with 90 or more institutional credits on their transcript (not on DegreeWorks). Credits will appear when earned. Meaning after the final grade, the submission processes are complete.
    • Masters students with 24 or more institutional credits on their transcript (not on DegreeWorks). Credits will appear when earned. Meaning after the final grade, the submission processes are complete.
  3. Available to students who have NOT applied previously.

NOTE: Any formal changes made to your major, minor, concentration, or degree will automatically update your previously submitted Graduation Application. There is no need to file a new application.

Questions regarding the application can be directed to the Graduation Office in the Academic Advising office, Erwin 106.

 

When I apply for graduation, it says "no curriculum available for graduation application." What does that mean?

One of two issues are present:

1) The Graduation Application period is closed. (See the Future Dates Calendar for the next open online enrollment.)

2) You are not eligible to apply. (Read, "Am I eligible to submit a Graduation Application?")

How do I know if I successfully submitted a Graduation Application?

Please be aware that the Graduation Application is neither accepted nor denied. It is the mechanism that notifies the university of your intentions to graduate.

Review your graduation application at your leisure by logging into your KnightWeb account. First, go to "Student," then "Student Records," then click on "Review my completed graduation application."

If you do not see this option, you did not complete the application. Please try again.

What if I'm not eligible to apply for graduation when the application is open?

Due to college processes, the online graduation application must close at some point but will reopen to complete the application at another time. Please check the future dates calendar to find the next open application period.

For example, the Registrar's process for setting priority course registration is why the application must be closed and the strict deadlines for completing the application. 

Unless you are graduating at the end of the current semester, there is no deadline to submit the Graduation Application. 

NOTE: Exception to instigate an earlier course registration is not permissible.

I graduate this semester. What if I missed the last available open online graduation application to apply?

1. ALL ONLINE AND EMAILED SUBMISSIONS MUST BE RECEIVED BY APRIL 1st TO PARTICIPATE IN SPRING COMMENCEMENT. NO EXCEPTIONS.

2. Before you read any further, did you check the calendar to determine if you missed the final date for this semester?

3. If you did indeed miss the final open online submission period for the current semester graduation, please email the following information to graduationRecords@geneseo.edu:

G#

Graduation Term:

Name (as you would like it to appear on your diploma, i.e., Sheldon Lee Cooper):

Major(s):

Phone:

New, non-geneseo.edu email address:

Address (to which diploma should be mailed):

Do you wish to participate in Commencement Ceremony?

Will I get notified when my degree is conferred?

You deserve the pat on the back, and I would enjoy praising each of you individually, but that would take critical time away from completing the graduation process.

No news is good news. So, if you do not hear from the Graduation Records Office (via your Geneseo email) about your conferral, please accept my best wishes for a rewarding and successful future!

Continue to log in to KnightWeb for student status updates.

How long does it take to be "officially graduated"?

 

  • Student degrees are processed at the end of the semester after all campus-wide end-of-semester processes have concluded. So, for example, if the semester ends in December, it will be January before degree conferral begins.
  • Degree conferral is a manual process, meaning each student's degree is hand-reviewed and does not occur automatically with the push of a button. The method of awarding  1200 +|-  individual degrees can take 4-6 weeks to complete. You can check your degree status on your Academic Transcript or your student profile on your KnightWeb account.  Once your degree is conferred, your transcript will clearly state Degree Awarded.
What if I'm not graduating when expected?

Whether you are graduating early or later than anticipated, you need to change your graduation date formally—email Graduation Records to request a change.

Note: All eligible students from Fall thru Summer of a term year can participate in the spring Commencement. Please see the Commencement section below.

General online application Closures: Fall semester-Second Sunday in December, Intersession-Second Sunday in January, Spring semester- First Sunday in March, Summer Session-Second Sunday in August 

COMMENCEMENT

    ceremony assignments

FAQs
What is the difference between Commencement and Graduation?

Commencement - The ceremony is held at the end of each Spring semester to recognize degree and certificate achievement for all students who apply for graduation. Attending the ceremony does not indicate the completion of your degree or certificate.

The bookstore will email (usually after spring break) specific instructions about ordering your graduation regalia.

Graduation - The official awarding of a degree or certificate to a student's records after all degree requirements and proficiencies are manually audited and verified completed. This is otherwise known as degree conferral. Students must apply for graduation to earn their degree or certificate.

Is there a commencement ceremony for every semester?

Regardless of the graduation term, there is only one commencement ceremony. It takes place at the end of the Spring term. All eligible students from Fall thru Summer of the current catalog year can participate. Attendance is encouraged but not mandatory. All students will receive their diplomas in the mail regardless of their attendance at commencement.

See the commencement webpage for additional information.

Who can "Walk" during commencement

All potential graduates are allowed to attend the commencement ceremony; provided you:

  • You have not previously had your name listed in a Geneseo Commencement Program
  • You have not participated in an earlier Geneseo Commencement ceremony for the degree you are earning.
  • Have submitted a Graduation Application.
Signing Up

 

Students must submit their Graduation Application by April 1 to be eligible to receive tickets for their guests at the spring Commencement ceremony and to have their names included in the Commencement Program. Students must also indicate on their application if they wish to attend (or not attend) the Commencement ceremony so the College Bookstore and the Scheduling, Events, and Conference Services can make the necessary arrangements.

How do I know my commencement assignment?

There are two undergraduate commencement ceremonies, a morning (10 a.m.) ceremony and an afternoon (2 p.m.) ceremony. 

Graduates are assigned a ceremony based on their academic major. Please view the ceremony assignment tab on the commencement webpage for more detailed information.

If you have extenuating circumstances that make attending your assigned ceremony a hardship, there is a Ceremony Assignment Appeal form. See the ceremony assignment tab for deadlines.

Receiving Honors

Cumulative GPAs are calculated to the second decimal place without rounding. There are no exceptions for students who are close but just under any of the GPA cutoffs or the 45-credit requirement.

Students who have earned the required GPA for Latin Honors and earned at least 45 credits at Geneseo by the end of the fall semester will receive an Honors Tassel at commencement. Again, there are no exceptions if a student is close. Honors distinction is earned (completed), not earning (not completed).

Please view the Commencement Website for policies related to graduation honors for undergraduate students.

 

DIPLOMAS

eligibility, diplomas & honors

FAQs
When will I receive my printed diploma?

An off-campus vendor prints and send your diploma. It is sent via mail (USPS) to the address listed on your Graduation Application. It may take upward of 90 days after your degree is conferred to receive your diploma.

Effective Fall 2021, graduated students will receive an email (home email) with a tracking number and a link to a validated e-diploma for official use.

If you need to make other arrangements to receive your diploma, such as an address change, you must request it by immediately notifying the Graduation Records Office.

NOTE: Due to the COVID-19 pandemic, there may be further delays at the printer and USPS that SUNY Geneseo does not have control over.
Will my major and minor be printed on my diploma?

Effective December 2016, neither major(s) nor minor(s) is printed on the diploma because your diploma is proof of your degree, not your major. However, your official Transcript will show your major/minor and your degree and honors. Therefore, your Transcript is the most important proof of degree and major requirement completion.

Printed on your diploma are your name, degree, Latin honors (if applicable), and official graduation date.

How do I update my diploma mailing address or name?

Unfortunately, only the Graduation Records Office can update the submission once you submit your graduation application. If you are not sure where you will be living in 6 months, use your family's home address or a trusted friend. But try to make the address now BEFORE you submit the graduation application.

If the address changes before you leave campus after commencement, Email Graduation Records with your:

1. G# (G00XXXXXX)

2. Clearly and concisely indicate the change that needs to be made.

IMPORTANT: Once your diploma is ordered, you can not make an address change. Hopefully, you left a forwarding address. Otherwise, you will need to order a duplicate diploma.

TRANSCRIPTS

guest safety and accessibility

FAQs
Why is an official transcript important?

1. Your Transcript will ALWAYS be your proof of completing your degree and major requirements.

2. If you ever decide to continue your education, an official transcript will be needed to help determine admission eligibility and course completion at your next institution. You don't want to pay for the course you've already taken.

How can I get an official transcript?

Your Transcript will always be proof of completing your degree and major requirements. As previously explained, the diploma serves as proof of the degree. Therefore, your most timely course of action to obtaining degree proof is to request an official degree bearing transcript immediately. You can request an official transcript through the Registrar's office. It is essential to indicate that you want to "hold until you have been officially graduated." Otherwise, your Transcript will be missing critical information. For more information about transcripts, visit the Registrar's FAQ webpage

 
 TEACHER CERTIFICATION CANDIDATES
How do I Request the College's Recommendation to NYSED?

Follow PART III: College Recommendation instructions.

The College Recommendation is submitted after your formal degree conferral.  Additionally, the Graduation Officer cannot submit the Recommendation unless your TEACH certification application information and processing fee are filed with the Graduation Records Office.

Your transcript will always be your proof of completing your degree requirements. If you require verification before your degree conferral, your most timely action is to request an official degree-bearing transcript without delay. You can request an official transcript through the Registrar's office. It is essential to indicate that you want to "hold for degree." Otherwise, your transcript will be missing the necessary information you need for verification. For more information about transcripts, visit the Registrar's FAQ webpage. Students with urgent transcript requests have degree conferment priority. Conferment will begin as soon as grading and all end-of-semester processes are complete. (End-of-semester processes can take upwards of two weeks.)

 

If NYSED certification completion is necessary before your degree is conferred, you can obtain completed certification evidence on TEACH to provide to your employer.

NOTE: When the recommend for the initial certification is submitted, NYSED applies it to the Emergency COVID cert.

Early Commencement Participation

After completing all other requirements, students who complete a fall semester Student-Teacher Certification and wish to participate in an early May Commencement ceremony are eligible to complete a Commencement Participation Exception Request seeking approval to "walk" in commencement early. 

Students graduating in December can participate in the May Commencement ceremonies before or after their December graduation date, but not both.  Apply to graduate in December and answer 'Yes' to the question asking if you wish to participate in Commencement Ceremonies.

 FOR FURTHER ASSISTANCE

View the Teacher Certification Application Instructions webpage 

TEACH Online Services is available to you 24/7 to enter your application and check the status of your application.

TEACHHELP Technical support is available by telephone Monday-Friday 8:00 am -4:00 pm at (518)486-6041 or 24/7 via email. Unfortunately, these venues can only support technical assistance as you access TEACH Online Services.

NYSED has recently modified the TEACH application pages. Please notify the Graduation Records Office if you encounter issues with these instructions or any difficulty with your application.
Michelle Margeson, Graduation Records Officer
Communications, MS I Business Administration, BBA I Gratitude Mindset
Michelle Margeson

Graduation Records Officer

Erwin 106C
585-245-5543
 
 
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