Services and Forms

Services and Forms

MacVittie College Union is a hub for many campus services and activities. See below for details.

College Union Concierge Desk Services

The College Union Concierge Desk (Room 102) serves as a resource for events, services and offices in the union, and as a reference for campus events and services. 

Hours of Operation* 

Monday-Thursday: 9am-11pm
Friday: 9am-Midnight
Saturday: 9am-Midnight
Sunday: Noon-11pm

*Depending on staff availability

Contact the Concierge Desk

Phone: 585-245-6716

Concierge Desk Services Offered

Bike Program

Students can sign out bikes for a 5-hour period at no charge. There is a $5/hour return late fee if necessary. There is also a $10 cleaning fee if the bike is returned in an unclean condition. There are five bikes available. Bike rentals are done at the College Union Concierge Desk, Rm 102, when it is open.

Piano Music Loan

Piano music can be loaned out to anyone with a valid ID to use in the College Union. Customers are allowed to sign out a maximum of 3 pieces with a 2 hour time limit.  There is a piano located in the East Lounge on the 3rd floor.     

Publicity Equipment Pick Up

Student organizations will pick up the Black Sandwich Board and markers for the sandwich board and painted windows, as well as the paints, ladder and brushes for the Painted Wall when they have reserved these items. 

Student Organization Office Space Key Sign Out

Student organizations with office space located in the College Union will be able to sign out a key that will open their office space if the organization member's name has been authorized by the organization's president. Presidents can see Kristina Barsema in room 305 for directions.

Corner Pocket Recreation Area Services

The second floor of the College Union (Room 216) houses our Corner Pocket recreation center. You will find billiards, ping pong, and board games that are all free to use. Your organization can also reserve this area for its special event by contacting the Director of Student Life.

Hours of Operation

Sunday-Thursday: Noon-11pm
Friday & Saturday: Noon-Midnight

Contact the Corner Pocket

Phone: 585-245-5078

Other Services of the Department of Student Life

Fundraising Form

The Department of Student Life approves requests to fundraise on and off campus.

To request permission to fundraise, complete the fundraising request form. You can track your permission to fundraise on the fundraising approval status document.

Looking for fundraising suggestions? We're happy to share some fundraising ideas to get you started.

Publicity Requests

(Lobby tables, bulletin boards, painted wall, windows, black sandwich boards, etc.)

Publicity requests are now done online at View tutorial.  All publicity is for a one week period Sunday through Friday, except for lobby tables which are for Monday through Friday. If your publicity request is for fundraising, then a fundraising form must be submitted before your publicity request will be approved. You may select only 3 types of publicity per reservation or event for a one week period. 

We now provide the paint and brushes to use on the painted wall. These are the only paints that can be used on the wall. From Thanksgiving Break through the end of Spring Break, organizations can provide a "Painted Sheet" that advertises their organization or event, and the union manager will hang this up on the Painted Wall. Because of the occasionally harsh winter conditions in Western New York, painting the wall is not an ideal option. 

Poster Approval

Organizations wishing to advertise an on campus event in the College Union can bring their posters or flyers to College Union, Room 321, for approval.  Two flyers or posters can be posted on the general posting boards located on the 1st and 3rd floors of the College Union.

Conference Rooms

Conference room can be reserved through the Office of Scheduling and Special Events, phone 585-245-5500. The following conference rooms, if not reserved, can be used for studying: 324, 325, 328, 329, and 330. Please note reserved times on room cards located outside each door. Please return the room to the condition you found it in when you leave. 


The Computer Project Area (CoPA), Room 112, is a computer lab furnished with Mac and PC computers along with a color and black/white network printers supplied by CIT.

Study Room

The Study Room, Room 134, is located on the 1st floor of the College Union and is open during regular building hours.

Late Night Study

This program runs from 11pm to 1:00am starting one week before finals. Areas on the 1st floor of the College Union, (Computer Project Area, aka CoPA, Study Room, and  CAVE) are available these times for studying.


Permission to vend in the Union is given by the Department of Student Life. Please contact the College Union office at 585-245-5851 to request information.