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Smoke-Free Workplace Policy 6-680

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6-680
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Approved By:
Cabinet
Effective Date:
05-07-2004
Revised Date:
10-29-2009
Category:
Policy Owner:
Assistant Vice President for Human Resources
Office Number:

Scope

This policy applies to students, employees, and other members of the SUNY Geneseo college community including vendors, visitors, and guests.

Policy Statement

In compliance with the New York State Clean Indoor Air Act (Public Health Law Article 13-E), as amended on March 26, 2003, State University of New York at Geneseo (SUNY Geneseo) will provide a smoke-free work area for all employees in the workplace. Smoking shall be prohibited in all indoor areas at the College, including residence halls. The purpose of the regulation and this policy is to ensure workers have a safe work place, which includes reducing hazards and potential health risks associated with second-hand smoke

Definitions

Policy

  1. Smoking is prohibited in all indoor areas that are owned or leased by SUNY Geneseo. This includes all areas where employees perform services and are considered under the control of the College including the residence halls. Indoor work areas shall also include, but not be limited to a bathroom, hallway, office, room, stairway, State vehicles, vehicles rented for official college business, vehicles assigned to University Police Department, garage, loading docks or any other area with a roof or other ceiling enclosure in which State employees may be required to work, occupy, or frequent.
  2. Smoking is defined as "the burning of a lighted cigar, cigarette, pipe or other matter, or substance that contains tobacco."
  3. Individuals who wish to smoke out of doors must do so away from the Geneseo buildings so that second-hand smoke does not enter the buildings. It is mandated that individuals stay at least 25 feet away from buildings and the perimeters of intercollegiate venues including fields and recreational athletic fields, when smoking. (Reference map)
  4. There are no designated areas for smoking in buildings where employees, visitors, or students may go to smoke.

Procedure and Enforcement

  1. This policy relies on consideration and cooperation of the entire college community, smokers and non-smokers. It is the responsibility of all members in the college community to observe this smoking policy.
  2. All administrators/department heads and residence hall directors have an obligation to be aware of the Smoking Policy and ensure that their subordinates are aware of this policy and their responsibility. It is the administrators/department heads responsibility to assure that this policy is communicated to everyone within their jurisdiction including all employees, students, clients and visitors.
  3. Complaints relating to the implementation of this policy should be referred to the appropriate department head. If the department head cannot satisfactorily resolve the complaint concerning an employee, then the Assistant Vice President for Human Resources should be contacted. For students, if the department head cannot satisfactorily resolve the complaint, the Dean of Students should be contacted. All members of the college community, especially the administrators/department heads, have a responsibility to remind offenders of this policy, otherwise they provide passive approval by their silence.
  4. University Police Department officers will intervene if the offenders do not appropriately respond to the requests of the members of the college community. Employees who violate this policy will be subjected to disciplinary action that is appropriate pursuant to the current collective bargaining agreement or campus judiciary regulation. Students will be held accountable to this policy as well as other policies/procedures outlined in the Student Handbook Student Code of Conduct.
  5. "No Smoking" signs will be prominently and conspicuously posted at appropriate locations on campus.
  6. Receptacles for smoking will be available throughout the campus. The college will make available information about smoking cessation programs to faculty, staff, and students.
  7. Resource: www.health.state.ny.us/nysdoh/clean_indoor_air_act/

Frequency of Review and Update

TBD

Periodic Review Completed:  

Approval

Signed By  
Julie Briggs

Julie Briggs
Assistant Vice President for Human Resources
10-29-2009

Date of Approval