The New York State Accounting System User Procedures Manual directs that each Agency conduct an annual inventory of equipment assigned to the location. Each department is required to maintain control over all assets under its stewardship. Property Control Services will conduct inventories of selected assets and will notify departments when assets assigned to them are scheduled to be inventoried. Changes affecting property condition or location must be reported to Property Control Services by using the Equipment Transfer/Surplus Form. Property Control Services will provide each department with a listing of its equipment.
Up to date inventories are necessary to: