Suny RF

Purchasing Guidelines

The Procurement Process

Before being processed each payment or commitment to purchase is reviewed by the Grants Management Office (GMO) to ensure that the materials or services being ordered comply with the project budget, and are consistent with sponsor regulations and The Research Foundation (RF) policy.  With the information at hand, GMO will determine if the item is necessary, reasonable, allocable, and allowable.


The Purchase Order Process

Purchase requests are processed via SUNY Geneseo's e-procurement system, KnightSource


Visa Payments

The Research Foundation Visa will be used at the discretion of the GMO.  This method of payment is commonly used on website (on-line) orders and travel payments.  Chemicals, radioactive materials and pathogens cannot be ordered using the RF Visa.

1 To see if items are on state contract, refer to:

http://www.ogs.state.ny.us/Purchase/Search/default.asp and click on Search Contracts. In the field "Enter Query Below" enter the Supplier(s) name and click Search. If nothing appears, the items are not on NYS Contract. Usually the Purchasing Department will work with the Project Director if a Single/Sole Source Justification is required. (Single/Sole Source Justification is a brief memo that the Project Director must put together stating why the requested items are not available anywhere else or are specific to his/her need. It is usually signed by the department head.)