Documentation Criteria

All Documentation must: 

  • Be prepared by a professional (unrelated to the student) who is licensed to practice within a field directly related to, and associated with, the student’s condition.
  • Be printed on official stationery and include (if applicable) printed name, profession, license number, contact information, and signature of the provider.
  • Include a clear statement of diagnosis identifying the disability and describe by what means the condition was diagnosed.
  • Meet specific guidelines as outlined on the OAS website
  • Contain information supportive of the student’s request for specific academic supports, auxiliary aids, and accommodations.
  • Contain a clearly defined logic relating provider recommended accommodations/strategies to specific functional limitations.

OAS does not accept the following documentation: 

  • Handwritten letters from licensed professionals
  • Handwritten patient records or notes from patient charts
  • Documentation provided by a member of the student’s family
  • Diagnoses on prescription pads
  • Self-evaluations
  • Research articles
  • Correspondence from educational institutions or testing agencies not directly addressed to OAS

Additional Guidance

For additional guidance regarding documentation for a specific disability, please refer to the documents below: