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Employee Self-Testing Information (Starting week of April 12, 2021)

Employee Self-Testing Instructions

FAQs on Employee Self-Testing

Employees will shift to self-testing the week of April 12, 2021.  You will receive a packet with six test kits, six labels with your name and date of birth pre-printed, and instructions for the self-test process.  Instructions for how to use the test kit were documented in a video made by the wonderful students of Geneseo First Response. 

Test kit packets will be handed out starting on April 5 at Sturges Hall when you arrive for the final onsite testing. 

Beginning the week of April 12, tests must be dropped off each week by no later than Thursday before 2 PM.  Completed tests can be dropped off at one of the following locations: Sturges, room 111; Schrader, room 19 (just outside UPD); or near the main entries of Erwin, Letchworth, or Red Jacket. It is recommended that you mark a reminder on your calendar each week so you remember to test. In addition, larger departments may request that employees continue to test and drop the test off on their regular day so it reduces the probability of employees in the same department ending up in the same pool.  Please direct such questions to your immediate supervisor.

If you need help with the test registration process please reach out to your supervisor for assistance.  Please make sure you know your username (email address) and password.

Please direct questions to Human Resources at hr@geneseo.edu.

Employees Now Have Access to Individual Pooled Test Results

We’ve also been notified by Upstate Medical that beginning on Monday, March 22, students, staff, and faculty will be able to access test results the same way you register the pooled test barcode. While you will not receive an alert, pooled results will be available within 48 hours. If your pool is negative, you will see the result “presumed negative.” If you’re in a positive or indeterminate/invalid pool, your result will show as a “positive pool.” If your result is not determined yet, it will show as “pending”.

As of Monday, March 29, if you are identified in a positive or indeterminate/invalid pool, your initial result will be shown as “pending,” and you will receive an email alert from Upstate. You will also receive a call from a member of the Human Resources staff if you are found to be in a positive pool. If results come in overnight you will receive the call the following morning. Employees identified in a positive pool will need to precautionary quarantine until the individual test results are posted. Employees who are able to work remotely may do so during this time period.

The results of pooled testing are now considered diagnostic/clinical results, and you will be able to download a pdf of your results from your Upstate profile page. In some circumstances, for example, the negative pooled result can be used as proof for an employer or other activities where you need a negative test before you can participate. You no longer need a MyChart account to view results.  

Time-off to Receive the COVID-19 Vaccination (March 2021)

Governor Cuomo signed legislation granting public and private employees time off to receive the COVID-19 vaccination. Under this new law, employees are granted up to four hours of excused leave per injection that will not be charged against any other leave the employee has earned or accrued. The following points are emphasized in the Time and Attendance Rules:

Employees who received a vaccination during work hours prior to March 12, 2021, are required to charge leave accruals or be granted a leave without pay. The appointing authority may require satisfactory medical documentation that the employee's absence was for the purpose of the COVID-19 vaccination. Geneseo is not requiring documentation to support absences to obtain the vaccine. Employees are expected to coordinate time off with their supervisors in advance to ensure the appropriate staffing coverage is not impacted.  Employees are entitled to a leave of absence for COVID-19 vaccinations scheduled during the employees' regular work hours. Employees who undergo vaccinations outside their regular work schedules do so on their own time.

 

Time and Attendance System:  

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  • Select the date from the calendar for the day you will be receiving the vaccine.
  • Enter the amount of time off you need to obtain the vaccine.
  • In the non-chargeable section, select the COVID-19 Vaccination. The system will allow two (2) time off requests of up to four (4) hours each.

The Time and Attendance system has been updated to allow for a COVID-19 Vaccine drop-down option in the non-chargeable category.

Select the Time-off Request Form.
Update on Vaccine Eligibility (March 2021)

Per the updated NYS DOH COVID-19 Vaccine Program guidance, all in-person, essential staff at our colleges and universities are now eligible to receive the COVID-19 vaccine at any State or Local Health Department operated vaccine site effective immediately. You may need to show your employee ID card at the vaccination site to indicate your status as essential services personnel.  Please check your card to ensure "Essential Services" is printed on the front of the card. 

In addition, all public-facing employees working on-site are eligible to receive the vaccine.  This includes our student employees who are working onsite.  Employees will need either a recent paystub or your employee ID card as proof of employment.

To find State and Local Department of Health vaccine locations you can access the NYSDOH Site under the eligibility section of the site and follow the steps.  You can also contact or access the website for your local DOH for upcoming clinics and scheduling procedures.

In addition, effective March 17, all public-facing government and public employees will be eligible for the vaccine.

April BizLibrary Update

Learning is in the air!

BizLibrary is available anytime, from anywhere with an internet connection.

You have unlimited access to thousands of streaming videos for your ongoing development, including lessons on how to be more creative and productive in your role!

Check out all available courses by visiting: geneseo.bizlibrary.com

 

2021 New York State Health Insurance Program (NYSHIP) Option Transfer Period & Pre-Tax Contribution Program (PTCP) Election Period 

The 2021 NYSHIP Option Transfer Period runs through December 31, 2020. The PTCP Election Period runs concurrently with the Option Transfer Period. Health Insurance plan and pre-tax changes are effective January 7, 2021, for the 2021 plan year. 

2021 NYSHIP Option Transfer Period

The Option Transfer Period is here! This is the time to choose the health insurance option you want for 2021.  Eligible employees* may also be able to opt-out of coverage for the 2021 plan year for an incentive payment if eligible. *UUP-represented employees are not eligible to participate in the opt-out program.

During the Option Transfer Period you can:

Change your NYSHIP plan Change your Pre-Tax Contribution Program (PTCP) election Change from Family to Individual coverage (regardless of whether a qualifying event has affected your dependents' eligibility) Change from Individual to Family coverage (late enrollment provisions will apply) Voluntarily cancel your coverage (regardless of whether a qualifying event has affected your eligibility)

 

 NYSHIP OPT-OUT PROGRAM INFORMATION 2021 

Planning for Option Transfer 2021 booklet - See Opt-out Program information and FAQs starting on page 3. For current enrollees, it is NO longer necessary to re-enroll in the Opt-out Program each year!

Pre-Tax Contribution Program (PTCP) Election Period

If You Choose to Participate in PTCP (Before Tax)
Under PTCP, your health insurance premium is deducted from your paycheck before taxes are withheld, which may lower your tax liability. In exchange for this reduction in your tax liability, you agree to maintain the same pre-tax health insurance deduction for the entire plan year, unless you experience a qualifying event that would allow you to make a change or cancel your coverage and provide timely notification (within 30 days) of the event. 

If You Choose NOT to Participate in PTCP (After Tax)
If you decline participation in PTCP, your health insurance premium will be deducted from your paycheck after taxes are withheld. Enrollees who do not participate in PTCP may have greater flexibility to make changes to their NYSHIP coverage during the year, as long as those changes are consistent with NYSHIP rules.

***NO ACTION IS REQUIRED TO KEEP YOUR CURRENT PTCP STATUS.***

How can I find out my PTCP status? Your paycheck shows whether or not you are enrolled in PTCP.

If you are enrolled in PTCP, your paycheck stub shows "Regular Before-Tax Health" in the Before-Tax Deductions section. Your health insurance premium is deducted from your wages before taxes are withheld.  If you are not enrolled in PTCP, or part of your deduction is being taken after-tax (e.g., for a non-federally qualifying dependent), your paycheck stub shows "Regular After-Tax Health" in the After-Tax Deductions section. Your health insurance premium is deducted from your wages after taxes are withheld. 

FORMS

NYS Health Insurance Transaction PS404 Form NYS Opt-Out Attestation PS409 Form

DEADLINES & EFFECTIVE DATES

December 31, 2020 -  Deadline for submitting a signed Health Insurance Transaction Form (PS404), required enrollment documentation, and any other enrollment forms to Human Resources & Payroll Services in Doty Hall 318. 

January 7, 2021 - New health insurance options begin for the plan year 2021. 

January 6, 2021 - The earliest paycheck in which a deduction change will be made

January 7, 2021 - Tax elections become effective with the first paycheck of 2021. 

***NO ACTION IS REQUIRED IF YOU WISH TO KEEP YOUR CURRENT HEALTH INSURANCE OPTION AND STILL QUALIFY FOR THAT PLAN.***

2021 NYSHIP CHOICES & RATES

Health Insurance Choices for 2021 
This booklet explains the options available to you under NYSHIP. It is an invaluable tool to assist you in making the right health plan choice for you and any dependents.  Health Insurance Choices Supplement 2021 (for PEF & PBANYS ONLY) 
PEF & PBANYS represented employees should refer to this document in place of pages 13-23 in the Health Insurance Choices 2021 for information on your Empire Plan benefits. Planning for Option Transfer 2021 booklet Geneseo 2021 Local Health Insurance Plan Rates Plan Summaries of Benefits and Coverage
This NYS Department of Civil Service website provides printable, more detailed information than the CHOICES booklet for each health plan.  NYSHIP Health Plan Websites (Empire Plan, Blue Choice, BlueCross BlueShield of WNY, Independent Health, and MVP of Rochester and Provider Lookup Tools

 

2021 SUNY Voluntary Savings Plan Notice & Maximum Contribution Limits

The State University of New York provides employees with the opportunity to save for their retirement through the SUNY Voluntary 403(b) Plan‌‌‌ and the NYS Deferred Compensation 457 Plan. Participating in a voluntary savings plan is a great way to build your retirement savings and allows for retirement savings on a pre- and post-tax basis. All employees who receive a W2 from SUNY are eligible to participate in the SUNY Voluntary Savings Options. The contribution limits for 2021 did not increase.

Quick Links
SUNY Voluntary Savings Program     SUNY Universal Availability Notice SUNY Voluntary 403(b) Tax-Deferred Annuity Program SUNY Roth 403(b) Option  New York State Deferred Compensation (Campus Representative: Mark Wallace - (716)-903-7253 mark.wallace@nationwide.com) SUNY 403b/SUNY Roth 403(b)/NYS Deferred Comp 457 Comparison Chart

 

HOW DO I MANAGE MY ACCOUNT (MAKE CHANGES TO CONTRIBUTION DEDUCTION)?

Log in to OR register your account with Retirement@Work -  Say Hello to Retirement@Work 

Current Employee - Manage your SUNY Tax-Deferred Annuity See here for guidance with deduction effective dates.

I AM NOT CURRENTLY ENROLLED. HOW DO I ENROLL?

New Employee - How to Enroll in the SUNY Voluntary Savings Program
See here for guidance with deduction effective dates.

HOW MUCH CAN I CONTRIBUTE?

For 2021 you can contribute up to $19,500 per year. If you are age 50 or older anytime in 2021, you can contribute an additional $6,500, for a maximum of $26,000. Please remember that you are responsible for tracking and reporting the amount of all your contributions to the plans so that the total amount of all your annual contributions to all plans in which you participate do not exceed the limit. 

***If you currently contribute over the maximum amount and plan to continue contributing over the maximum amount for the plan year 2021, you must complete this Salary Reduction Google Form by December 11, 2020.  If you have any questions about contributing over the maximum amount, please contact Kim Truax, Payroll Coordinator, at x5599.***

 

Productivity Enhancement Program (PEP) for 2021 (CSEA, M/C 06, M/C 13 & UUP)

The enrollment period for the Productivity Enhancement Program (PEP) for the 2021 plan year will begin on Monday, November 2, 2020, and end on Monday, November 30, 2020, close of business. Completed enrollment forms should be mailed to Human Resources, Doty Hall 318, or emailed to hr@geneseo.edu

PEP allows eligible employees to exchange previously accrued annual leave (vacation)* for a credit to be applied toward their employee share of NYSHIP premiums on a biweekly basis. 

Eligible full-time employees who enroll in PEP for the 2021 plan year will forfeit annual (vacation) leave* at the time of enrollment in return for a credit to be applied toward the employee share of their NYSHIP premiums, in accordance with the PEP guidelines for their employment group (e.g., CSEA, M/C, UUP). Eligible part-time employees who enroll in PEP will forfeit annual leave in accordance with the PEP guidelines for their employment group.

UUP and M/C Unclassified (13) 

Please click on the link below for more details on the PEP program, eligibility, and enrollment form.
NOTE: UUP faculty are not eligible for the PEP program as faculty do not accrue annual (vacation) leave accruals. 

UUP-represented and unclassified M/C (13) PEP Description/Enrollment Form

CSEA and M/C Classified (06)

Please click on the links below for more details on the PEP program, eligibility, and enrollment form. 
*NOTE: CSEA & M/C Classified (06) can exchange previously accrued annual leave (vacation) and/or personal leave.

CSEA-represented and classified M/C (06) PEP Description CSEA-represented and classified M/C (06) Enrollment Form

NYS Flex Spending Account - Open Enrollment 2021

The 2021 NYS Flex Spending Account (FSA) open enrollment period begins November 2, 2020, and ends November 30, 2020, at 10:00 pm ETTo be eligible to enroll in the FSA, state employees must be annual-salaried, work at least half-time, meet the eligibility criteria for enrollment in the New York State Health Insurance Program (NYSHIP), and be expected to be employed for the entire 2021 calendar year. January 6, 2021 is the first deduction taken from Administrative Payroll participants.

Quick Links:

2021 NYS Flex Spending Account Enrollment Book
FSA QuickGlance 
FSA Program Information
How to Enroll
Questions? Get Answers!
How to Manage Your Account

 

Why Should I Enroll? If you are paying for dependent care expenses in order to work, have medical expenses that are not covered by your health insurance plan, or are planning to finalize an adoption, you are paying for those expenses with dollars that have already been taxed. By enrolling in the FSA, you will pay for your dependent care or health care expenses with whole dollars—before federal, state, and social security taxes are taken from your salary. Estimate your savings by using the tax calculator. You will also save on your adoption expenses because you will pay lower federal and state taxes due to your pre-tax contributions (where applicable).

What is the "use it or lose it rule"? Plan your contribution amount carefully! Because of the tax advantages of the FSA, the Internal Revenue Service (IRS) has strict guidelines for its use. One of these guidelines is commonly known as the “use it or lose it” rule. Put simply, if you contribute pre-tax dollars into your FSA account and then do not have enough eligible expenses during the plan year to equal the amount you contributed, you will lose the balance remaining in your account when the plan year ends. That is why it is important to plan carefully before deciding how much to contribute. With careful planning, you can minimize the risk of losing any of your contributions. Participants have until March 31, 2022 to submit any eligible unreimbursed expenses from the 2021 plan year. But remember—if you plan properly, you are unlikely to forfeit any of your funds. In addition, if you enroll in more than one FSA benefit, funds can’t be transferred between accounts.

Is there an employer contribution to the DCAAccount? The DCAA employer contribution will be available in 2021 for unions that have agreements to participate in the employer contribution program. The following employees are currently eligible for the employer contribution: M/C and employees represented by CSEA, UUP, NYSCOPBA, or GSEU. The employer contribution may be available to state employees in other bargaining units for the 2021 plan year pending the conclusion of negotiations and ratified contracts. Based on salary, the employer contribution may provide up to $800 for eligible employees who enroll in the DCAA. The 2021 plan year employer contribution rates are:

If Your Salary is... The Employer Contribution is...
Under $30,000 $800
$30,001 - $40,000 $700
$40,001 - $50,000 $600
$50,001 - $60,000 $500
$60,001 - $70,000 $400
Over $70,000 $300
GSEU Employees only 
(regardless of salary)
$600

How do I enroll? Apply online with an easy, paperless application process. Just submit your application for enrollment online at goer.ny.gov/FSA or by telephone at 1-800-358-7202. You will need your NYS ID number, which is located on your paystub, to complete your application. The deadline for 2021 enrollment is November 30, 2020, at 10:00 p.m. ET and is strictly enforced. Please be sure to enroll by November 30. If you are enrolled for the 2020 plan year, you must re-enroll to continue your benefits in 2021.

2021 Open Enrollment Calendar
November 1, 2020
  • Last day to submit change in status applications for 2020 plan year
  • Last day to submit requests for adjustments for 2020 plan year
November 2, 2020
  • 2021 Open Enrollment period begins
  • New state employees hired during the open enrollment period who have not been assigned a NYS EMPLID may enroll by submitting a change in status application within 60 days of their hire date.
November 30,2020
  • Open enrollment period ends at 10:00 p.m. ET
December 1, 2020
  • First day to submit change in status applications for 2021 plan year
December 21, 2020
  • Confirmation notices sent to all applicants
January 6, 2021
  • First deduction taken from Administrative Payroll participants
January 31, 2021
  • Deadline for correcting administrative errors resulting from open enrollment process
March 31, 2021
  • Deadline for submitting claims for 2020 plan year
  • The Adoption Advantage Account lets you pay for expenses related to the adoption of an eligible child with pre-tax dollars.

What is The (FSA)? The FSA is a state employee benefit that saves you money by allowing you to pay for certain expenses with pre-tax dollars. Under this program, you can choose from three different benefits:

The Health Care Spending Account (HCSA) currently lets you set aside any amount from $100 up to $2,750 for the 2021 plan year to pay for health care expenses that are not reimbursed by your health insurance or other benefit plan. However, only medically necessary medical, hospital, dental, vision, hearing, and prescription drug expenses for you, your spouse, and your eligible dependents can be reimbursed by your HCSA. The Dependent Care Advantage Account (DCAA) allows your family to set aside up to $5,000 in pre-tax salary for eligible custodial child care, elder care, or disabled dependent care expenses that are necessary for you and your spouse, if you are married, to work.

 

NYSHIP - Notice about IRS Tax Form 1095-C/1095-B

Beginning with the 2019 plan year, the provision of the Patient Protection and Affordable Care Act (PPACA) known as the Individual Shared Responsibility Payment (sometimes called the “penalty” or “individual mandate”) no longer applies. However, to comply with PPACA, the State of New York is still required to send Internal Revenue Service (IRS) Tax Form 1095-C to all full-time employees, any other NYSHIP enrollees who are Empire Plan-primary, and any NYSHIP enrollees who cover any Empire Plan-primary dependents. This includes applicable enrollees covered under The Empire Plan or any NYSHIP Health Maintenance Organization (HMO). The Form is scheduled to be mailed in late January.

If you receive IRS Tax Form 1095-C, review it for accuracy and retain it with your tax records. You do not need to return the Form to the State of New York, and it does not need to be filed with your federal or state income tax return. If any of the information contained on your IRS Tax Form 1095-C is inaccurate, call the “contact telephone number” located in box 10 of the Form to correct any errors.

NYSHIP enrollees who are Medicare-primary or who provide coverage to any dependents who are Medicare-primary should note that enrollment information for Medicare-primary members will not appear on IRS Tax Form 1095-C. Medicare-primary enrollees may receive a separate Form 1095-B from Medicare. 

If you were enrolled in a NYSHIP HMO plan for all or a portion of 2019, you will receive IRS Tax Form 1095-C from the State of New York, as well as a similar form, Form 1095-B, from your HMO. 

2021 - Special Deductions for Summer Health Plan Coverage for 20 Pay and 21 Pay NYSHIP Enrollees

Employees who receive less than 26 paychecks each year must have extra health insurance deductions taken to cover the summer months prior to their removal from the payroll. NYS Employee Benefits Division (EBD) attempts to take the deductions for summer health insurance coverage before the employee goes off the payroll. If NYS EBD is unable to take all the deductions, any outstanding balances will be taken when the enrollee returns to active status on the payroll (fall semester for faculty). If the enrollee does not return and is no longer active on the payroll, NYS EBD will bill the enrollee for the remaining balance. 

The paychecks impacted by the special deductions are as follows:

PAYCHECK DATES EXTRA DEDUCTIONS TAKEN:
05/12/2021 2 extra deductions for 06/23/2021 & 07/07/2021
05/26/2021 2 extra deductions for 07/21/2021 & 08/04/2021
06/09/2021 2 extra deductions for 08/18/2021 & 09/01/2021

In summary, in addition to your regular deduction on regular paycheck dates, you will also have 2 additional health insurance premium deductions taken each paycheck date to cover for summer months of health coverage. 

Health Insurance Marketplace Information & Notice

The Health Insurance Marketplace, commonly known as the Health Insurance Exchange, was created under the Patient Protection and Affordable Care Act (Federal Healthcare reform).

What is the Health Insurance Marketplace? The Marketplace is designed to help you find health insurance that meets your needs and fits your budget.  The Marketplace offers “one-stop shopping” to find and compare private health insurance options.  You may also be eligible for a new kind of tax credit that lowers your monthly premium right away.  

Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer’s health plan.  However, you may be eligible for a tax credit that lowers your monthly premium, or a reduction in certain cost–sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards.  If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the “minimum value” standard set by the Affordable Care Act, you may be eligible for a tax credit¹.

Note:  Because the State provides very comprehensive benefits and pays a high percentage of the cost of coverage, the vast majority of State employees who are eligible for NYSHIP coverage will not be able to obtain lower-cost coverage under the Marketplace. A customer service representative for The Marketplace can be reached at 1-855-355-5777.

More information about the Marketplace can be found at http://www.nystateofhealth.ny.gov or https://www.healthcare.gov.  NYSHIP's General Information Book provides details of the coverage provided to employees.  It can be accessed by clicking here.

¹An employer-sponsored health plan meets the “minimum value standard” if the plan’s share of the total allowed benefit costs covered by the plan is no less than 60% of such costs.