Policy Glossary

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Name Description
Face Mask

Includes but are not limited to cloth (e.g. homemade sewn, quick cut, bandana) and medical masks, must meet the following criteria:

  1. fit snugly but comfortably against the side of the face;
  2. completely covers the nose and mouth;
  3. includes multiple layers of fabric;
  4. allows for breathing without restriction; and
  5. if cloth, can be laundered and machine dried without damage or change to shape.
Face Shield

Provide barrier protection to the facial area and related mucous membranes (eyes, nose, lips) and are considered an alternative to goggles. They should cover the forehead, extend below the chin and wrap around the side of the face to the ears. Face shields are not meant to function as primary respiratory protection and should be used concurrently with a medical mask (for droplet precautions) or a respirator (for airborne precautions).

Family Member

For the purpose of maintaining a policy regarding nepotism, a family member is defined as any person living in the same household as the covered individual or any person who is a direct descendant of that covered individual's grandparents or the spouse of such descendant. It also includes, but is not limited to, relationships of adopted, foster, step, or those in loco parentis of an employee or the child of an employee’s any-gender domestic partner.

Federal Privacy Act of 1974

“It shall be unlawful for any Federal, State or local government agency to deny to any individual any right, benefit, or privilege provided by law because of such individual’s refusal to disclose his social security account number.”


  • To comply with another Federal law
  • For a computer system in place prior to 1975

In addition, all government agencies must provide a disclosure statement every time they ask for a Social Security Number. That is, whenever a Social Security Number is requested, the electronic or physical form used to collect the number must be clearly marked as to

  • whether the request is voluntary or mandatory,
  • what authority or legal statute the number is solicited,
  • what uses will be made of the Social Security Number, and
  • the consequences, if any, of failure to provide the information.

FERPA protects the privacy of student educational records and requires schools to minimize collection and use of student Social Security Numbers. Social Security Numbers should be collected only for the purpose of processing student loans, employment, and to meet other legal obligations.


Any firearm as defined in Section 265.00 (3), or any antique firearm as defined in Section 265.00 (14) of the Penal Law.

Formal Complaint

For the purposes of this Title IX Grievance Policy, “formal complaint” means a document – including an electronic submission - filed by a complainant with a signature or other indication that the complainant is the person filing the formal complaint, or signed by the Title IX Coordinator, alleging sexual harassment against a respondent about conduct within SUNY Geneseo’s education program or activity and requesting initiation of the procedures consistent with the Title IX Grievance Policy to investigate the allegation of sexual harassment.

Foundation Policies

Policies established by the Geneseo Foundation, Inc., a separate 501c3, are on file in the Office of College Advancement.

Fundamental Alteration

A change so significant that it affects the essential nature of the instruction, program or activity provided.