Position Description: Custodial - Supervising Janitor, SG-11

Supervising Janitor, SG-11

Department Facilities Services
Budget Title Supervising Janitor
Salary Level SG011
Title Code 3016500
Negotiating Unit 03
Jurisdictional Class 0-Competitive
Campus Title Supervising Janitor, SG-11
Line Number 43239
Posting Number C008
FTE 1
Full-time or Part-time Full-Time
Appointment Type Contingent Permanent
Position Summary

HIGHLIGHTS

This position supervises and administers a program of systematic cleaning and care of assigned building areas in accordance with established guidelines. Here’s what we are looking for in this individual:
-Plans and schedules staff assignments and cleaning services.
-Based on workload and available staff, reassigns staff to ensure that work is accomplished according to schedule and that staff is fully utilized.
-Arranges for shifting of personnel to handle emergency cleaning projects.
-As assigned, supervises the arrangement of premises for special events such as graduation exercises and conferences.
-Ensures staff understand and adhere to workplace protocols.
Preferred Qualifications

DIVISION OPERATING NEEDS

Candidates should have good knowledge of cleaning and care practices and procedures, including equipment and effective custodial work performance standards. We’re looking for candidates who are willing to work toward gaining a good deal of knowledge of the principles and practices of supervision and basic knowledge of personnel practices as they relate to hiring, evaluating employee performance, and employee rights and benefits as outlined in labor management agreements. The goal is to have a good base of these knowledge, skills and abilities learned in the first year with a learning plan of how to build upon them in future years.

Applicants must possess a valid driver’s license, be able to understand and follow instructions, and read, write and communicate verbally. Candidates must have a record of dependability and past work performance, including satisfactory time and attendance record. Candidates must possess computer skills adequate to work with computerized maintenance management systems and other computerized applications as assigned.
Required Qualifications

MINIMUM QUALIFICATIONS
-One year of service as a Janitor.

-Candidates must have permanent appointment in a Supervising Janitor, SG-11 classified position or be reachable for appointment on the current NY State Civil Service canvass list for a Supervising Janitor, SG-11 position.

New York State Preferred Lists candidates have preference.
Supervision Received

This position is supervised by Kirk Spangler, Associate Director for Facilities Services.
Supervision Exercised

The incumbent of this position supervises 3 to 15 employees, regularly and customarily directing their work. Ensures that work meets the standards of quality and quantity. Makes decisions or recommendations regarding personnel actions such as hiring, disciplinary action, overtime, changes in pay and terminations. Titles of the positions supervised: Janitor, Cleaner.

Job Duties/Responsibilities

Percentage Of Time 30%
Essential Function Yes
Job Duty/ Responsibility

Function 1: Supervises and administers assignments.

-Plans and schedules staff assignments and cleaning services.
-May reassign staff to ensure that work is accomplished and according to schedule, shifting personnel if necessary.
-Provides oral and written instructions to staff for requested special services which vary from routine operations.
-Inspects buildings and assigned areas for compliance with cleaning programs.
-Investigates complaints of unsatisfactory cleaning performance and takes corrective action to avoid repetition and resolve problems.
-Supervises the arrangements for special events.
Percentage Of Time 20%
Essential Function Yes
Job Duty/ Responsibility

Function 2: Carry out oral and written instructions and directives.

-Informs staff of agency policies and directives.
-Interprets agency guidelines affecting the custodial operation.
-As assigned, evaluates and makes recommendations for equipment, changes in cleaning methods, and work performance standards to ensure a more effective and efficient cleaning program.
-Establishes and maintains all necessary training records for review and research and recommends training opportunities for staff.
-Ensures staff understand and adhere to workplace protocols.
Percentage Of Time 40%
Essential Function Yes
Job Duty/ Responsibility

Function 3: Supervises work performance.

-Sets training standards for new employees and ensures that standards are being met.
-Evaluates work performance against acceptable standards by review of production activity reports, discussions with supervisors and personal observations.
-Where below standard work is apparent, takes appropriate remedial action to improve work performance.
-Ensures the efficient and effective use of time by the staff by such means as enforcing the attendance rules, resolving disciplinary problems, and meeting established work schedules.
-Recommends retention or termination of probationary employees.
-Completes monthly evaluations on probationary employees and annual review with full-time employees in a timely manner.
Percentage Of Time 10%
Essential Function Yes
Job Duty/ Responsibility

Function 4: Data entry.

-Keeps computerized records, works proficiently in the use of computerized maintenance management system, e-mail, and other computer applications as assigned or required.
-Maintains daily logs to document and track various facets of operations (i.e., product use, in-house laundry, tool checks, etc.).