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Enrollment Management

Things to consider prior to taking a leave or withdrawing from the college:

We care about you and your success!  Any student who is considering or planning a leave or withdrawal may want to consider seeking advice from the Dean of Academic Planning & Advising, Dean of Students, Enrollment Management Office, an advisor, or other college employee before applying for the leave or withdrawal.

Leave of Absence

Occasionally, students may need to take off a semester or two because of personal circumstances, such as medical issues, financial issues, family issues, employment opportunities, travel, or simply to take a break from their academic plans. An approved leave of absence maintains a student’s matriculated status during the leave period. Students who have been granted a leave are not required to apply for readmission to register for their return semester. Leaves are granted for up to two semesters. To request a leave of absence, complete the Leave of Absence form. Academic dismissal or disciplinary suspension or dismissal will supersede any withdrawal.

The leave is effective the date the completed, signed form is received at the Enrollment Management Office. This effective date is used for calculating billing and refunds, and for assessing financial liability.

Students who request a leave before the last day to withdraw from courses are assigned nonpunitive withdrawal grades. Leaves are not granted after the last day to withdraw from courses.

If you do not plan to return from your leave, you will need to officially withdraw or you will be administratively withdrawn from the college and must submit a completed application for readmission to return to the college as a degree-seeking student.

Official Withdrawal

Official withdrawal removes a student from any academic program and cancels the student’s matriculated status. Students who do not plan to return to the college must complete the Official Withdrawal Form.  Should you wish to return to the college as a degree-seeking student, you will need to apply for readmission through the Admissions Office. Academic dismissal or disciplinary suspension or dismissal will supersede any withdrawal.

The withdrawal is effective on the date that the completed, signed form is received at the Office of Enrollment Management. This effective date is used for calculating billing and refunds, and for assessing financial liability.

Students who request an official withdrawal before the last day to withdraw from courses are assigned nonpunitive withdrawal grades. Official withdrawals after the last day to withdraw from courses but before the semester ends will be assigned grades as earned.

Students requesting a leave or withdrawal should also be aware of the refund deadlines for financial liability of the cost of tuition, fees, meals, and housing. Students who are not registered and do not complete the paperwork to request a leave or withdrawal will be administratively withdrawn from the college. A student who is administratively withdrawn will need to apply for readmission to return as a degree-seeking student.

Additional Resources:

Enrollment Management (Doty Hall 312, 585-245-5619)
Financial Aid (Erwin Hall 104, 585-245-5731)
Student Accounts (Erwin Hall 103, 585-245-5621)
LOA Policies and Procedures (PDF)