Recruitment Tools & Resources for Search Committees

Confidentiality: Information gathered in the search process must be kept confidential and shared only with individuals involved with the search. Resumes, vitae, cover letters, letters of reference and all other submitted information are all confidential material to be used only in determining the qualifications of the candidate for the position.  This material should not be used for any other purpose. Privacy of applicants should be managed responsibly by all search committee members and other individuals who are involved in the search. Breaches of confidentiality or privacy can jeopardize a search and cause candidates to withdraw or decline employment offers as well as cause other legal issues.

Professional Staff and Faculty Search Tools

• Job Description Questionnaire-to create a new position or reclassify a position
• Online Employment System (OES) for Hiring Managers & Search Committees
• How to Post/Create a Vacancy Announcement in the OES
• How to Create Evaluative Criteria
• Professional Staff and Faculty Posting Flow Chart
• Search Procedures Checklist
• Search Chair/Committee Reviewer User's Guide for OES
• Search Committee Member's Guide for Navigating the OES
• Sample Interview and Open Forum Rating Sheet 
• Professional Staff and Faculty Recruitment & Selection Flow Chart 
• Protected Classes and Illegal Questions Guidance
• Suggestions for Faculty Openings Advertising and Outreach
• Suggestions for Staff Openings Advertising and Outreach
• Background Investigation Policy
• Background Investigation Release Form
• Information for Hiring Managers - Making an Offer and Post Hire Action Items 
• Job Search Resources from the Office of Diversity and Equity Information for equity minded search practice training, diversity and inclusion in hiring, reasonable accommodation, and waiver of search can be found here. 
• Required Equity Minded Search Practice Session for Search Chairs and Search Committee Members

Search Committee Roles and Responsibilities for Faculty and Professional Searches

• Role and Responsibilities of the Search Committee Chair
• Role and Responsibilities of Search Committee Members
• Role and Responsibilities of Human Resources

Classified Staff Searches

• Search Procedures Checklist for Classified Searchers
• Interview Scheduler (This tool can be used to schedule applicant interviews) -- Link update in process
• Evaluation Worksheet (If evaluative criteria was not set up in your job posting, this evaluation worksheet can be used as rating tool. All rating sheets are part of the official search file and must be turned into Human Resources & Payroll Services)
• Reference Check Form
• New Hire Onboarding Checklist
• NYS Department of Civil Service Interviewing Handbook
• Sample Interviewing Questions
• Schedule the interviews
• How to Conduct a Job Interview (NYS Department of Civil Service) -- Link update in process